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ACADEMIC PROGRAMS (Function)

Reference: 0050

The function associated with development, delivery and review of the academic syllabus.

Includes: Course Accreditation
Faculty Approvals
Draft Course Structures

For assessment and progression of students against course performance requirements, use STUDENT ADMINISTRATION


Academic Support (Activity Descriptor)

Reference: 0200

The activities associated with the provision of extra-curricular academic assistance to students.


Academic Transcript Requests (Disposal Class)

Reference: 0650/7650/13

Academic Transcript Requests


Access Management (Activity Descriptor)

Reference: 0250

The processes involved in providing access to university collections and information systems.

Includes: administration of access to external information resources through the library INNOPAC. Eg: Oxford Dictionary Online.

Includes: Loan Records
Licensing
Alumni registration

Use FREEDOM OF INFORMATION for records relating to the access of information under FOI.


Accessibility (Activity Descriptor)

Reference: 0300

The activities associated with university compliance with diversity and anti discrimination goals and benchmarks.

Use OCCUPATIONAL HEALTH AND SAFETY for compliance with Occupational Health and Safety regulations.

Use CONSTRUCTION or FIT-OUT for modifications of property in line with anti discrimination and accessibility regulations and benchmarks.


Accident / incident reports and supporting documentation for dangerous occurrences and incidents where serious personal injury and incapacity (as defined by Accident Compensation & OH&S legislation) of an employee or contractor has occurred as the result of an incident within the workplace or while travelling for the purposes of employment (while on duty or official business), or has occurred to a visitor, student or member of the public as the result of an incident on the University's premises... (Disposal Class)

Reference: 0500/4600/2

Accident / incident reports and supporting documentation for dangerous occurrences and incidents where serious personal injury and incapacity (as defined by Accident Compensation & OH&S legislation) of an employee or contractor has occurred as the result of an incident within the workplace or while travelling for the purposes of employment (while on duty or official business), or has occurred to a visitor, student or member of the public as the result of an incident on the University's premises.

Includes radiation exposure incident reports, spillages, contamination and exposure to radiation & chemicals.

Includes accident registers, completed S3 (incident), S4 (incident investigation) & S5 (witness' record of events) forms.


Accident / incident reports and supporting documentation for incidents not resulting in a serious injury (as defined by Accident Compensation & OH&S legislation) to an employee or contractor as the result of an incident within the workplace or while travelling for the purposes of employment (while on duty or official business) or to a visitor, student or member of the public on the University's premises... (Disposal Class)

Reference: 0500/4600/3

Accident / incident reports and supporting documentation for incidents not resulting in a serious injury (as defined by Accident Compensation & OH&S legislation) to an employee or contractor as the result of an incident within the workplace or while travelling for the purposes of employment (while on duty or official business) or to a visitor, student or member of the public on the University's premises.

Includes accident registers, completed S3 (incident), S4 (incident investigation) & S5 (witness' record of events) forms.


Accident / incident reports and supporting documentation for incidents where death of an employee or contractor has occurred as the result of an incident within the workplace or while travelling for the purposes of employment (while on duty or official business), or where the death of a visitor, student or member of the public has occurred as the result of an incident on the University's premises. .. (Disposal Class)

Reference: 0500/4600/1

Accident / incident reports and supporting documentation for incidents where death of an employee or contractor has occurred as the result of an incident within the workplace or while travelling for the purposes of employment (while on duty or official business), or where the death of a visitor, student or member of the public has occurred as the result of an incident on the University's premises.

Includes accident registers, completed S3 (incident), S4 (incident investigation) & S5 (witness' record of events) forms.


Accommodation (Activity Descriptor)

Reference: 0350

The activities involved in the provision of student accommodation, either by the university or through external providers.

Use SPACE MANAGEMENT for the allocation of University buildings, gardens and space to departments and individual staff or students.


Account Reconciliations (Activity Descriptor)

Reference: 0400

The processes involved in reconciling operating bank accounts.


Accounts Payable (Activity Descriptor)

Reference: 0450

The activities associated with meeting and documenting payments by the University to its creditors.


Accounts Receivable (Activity Descriptor)

Reference: 0500

The activities involved in the management and documentation of accounts owed by debtors to the University.


Accreditation (Activity Descriptor)

Reference: 0550

The processes involved in negotiating the content and structure of academic programs to comply with industry and professional standards.


Acquisition (Activity Descriptor)

Reference: 0575

The processes associated with acquiring cultural collections and items through purchase or other means.

Use PROCUREMENT when acquiring physical or intellectual property, equipment and other assets through purchase or other means.


Admissions (Activity Descriptor)

Reference: 0600

The process of admitting students to the university.

Use ENROLMENT when enrolling students for particular class and course streams.

Use POLICY for the establishment of selection criteria for academic courses.


Advice (Activity Descriptor)

Reference: 0650

The activities involved in seeking and receiving advice concerning the implication of decisions or course of action.

Use LITIGATION for advice gathered for the purposes of a specific legal action.


Advice of ABN registrations. (Disposal Class)

Reference: 0250/8000/4

Advice of ABN registrations.


Agreements (Activity Descriptor)

Reference: 0700

The activities concerned with negotiating, drafting, amending, signing and reviewing agreements.

Use COMMERCIALISATION for the licensing of the use of University Intellectual Property.

Use INDUSTRIAL RELATIONS for industrial, enterprise or workplace agreement negotiations.


Airport Reception Database (Disposal Class)

Reference: 0700/8300/1

Airport Reception Database


Alumni Membership (Activity Descriptor)

Reference: 0750

The processes associated with recording and updating the personal and contact details of alumni.


ALUMNI RELATIONS (Function)

Reference: 0100

The function of providing services to, and maintaining life long relationships with, alumni of the University.


Amalgamation (Activity Descriptor)

Reference: 0800

The activities involved in managing the amalgamation of the university or its subsidiaries with external bodies.

Use RESTRUCTURING in cases of restructuring of staff or operational units entirely within the University.


Analysis (Activity Descriptor)

Reference: 0850

The activities involved in studying systems and processes.

Includes: Information Architecture
Records Classification


Animal Management (Activity Descriptor)

Reference: 0900

The activities involved in managing livestock and laboratory animals.

Use PROCUREMENT when acquiring animals for research purposes.


Annual financial reports and associated background documentation for the University as a whole... (Disposal Class)

Reference: 0250/6800/1

Annual financial reports and associated background documentation for the University as a whole.

Includes consolidated annual financial reports.


Annual financial reports for faculties, departments and work units, auxiliary operations and semi-autonomous bodies... (Disposal Class)

Reference: 0250/6800/2

Annual financial reports for faculties, departments and work units, auxiliary operations and semi-autonomous bodies.

Includes mid-year and quarterly financial reports, Themis or MUFAS end of year reports.


Annual financial statements and associated background documentation for the University as a whole... (Disposal Class)

Reference: 0250/3900/1

Annual financial statements and associated background documentation for the University as a whole.

Includes balance sheets, operating statements, cash flow statements and accompanying notes, consolidated financial statements, statements of financial position.


Annual financial statements including balance sheets and operating statements for faculties, departments and work units, auxiliary operations and semi-autonomous bodies... (Disposal Class)

Reference: 0250/3900/2

Annual financial statements including balance sheets and operating statements for faculties, departments and work units, auxiliary operations and semi-autonomous bodies.

Includes mid-year and quarterly financial reporting statements, Themis or MUFAS end of year reports.


Applications (Activity Descriptor)

Reference: 0950

The activities associated with submitting/assessing applications for research funding.


Applications for parking permits.. (Disposal Class)

Reference: 0550/8200/4

Applications for parking permits

Includes short term permits, summer vacation permits and day parking permits.


Applications to vary and establish positions and assigned duties not approved or proceeded with (HR2)... (Disposal Class)

Reference: 0350/6050/2

Applications to vary and establish positions and assigned duties not approved or proceeded with (HR2).

Includes draft variations to position descriptions that were never implemented.


Appointments (Activity Descriptor)

Reference: 1000

The processes involved in appointing individuals to positions on staff.

Paper Systems Note: File on personnel file.


As Built Data (Activity Descriptor)

Reference: 1050

The activities involved in the collection, storage & management of 'as built' manuals/specifications provided by contractors at the conclusion of University building and facilities projects.

Use INFORMATION MANAGEMENT for development and monitoring of University IT and data systems.


'As built' manuals, specifications and plans for non-University owned property. (Disposal Class)

Reference: 0550/1050/2

'As built' manuals, specifications and plans for non-University owned property.


'As built' manuals, specifications and plans for University owned property. (Disposal Class)

Reference: 0550/1050/1

'As built' manuals, specifications and plans for University owned property.


Assessment (Activity Descriptor)

Reference: 1100

The activities involved in measuring the performance of students against academic course criteria.


Asset Allocation (Activity Descriptor)

Reference: 1150

The activities involved in allotting desks, telephones IT infrastructure, vehicles, artworks fittings and equipment to University departments and/or staff.

Use TRAFFIC MANAGEMENT for allocation of parking spaces.


Attendance records of all employees, filed separately to the consolidated employment history file... (Disposal Class)

Reference: 0350/5900/2

Attendance records of all employees, filed separately to the consolidated employment history file.

Includes attendance books, timesheets, clock on/off cards, flexitime sheets and overtime records.


Authorisations (Activity Descriptor)

Reference: 1200

The activities associated with delegation of financial or administrative authority to staff members or positions.


Authority to Release Results. (Disposal Class)

Reference: 0650/7650/14

Authority to Release Results.


Awareness Programs (Activity Descriptor)

Reference: 1250

The activities involved in developing and delivering programs to increase awareness of Health and Safety problems, services and policies.


Background records and information sources used in the production of University budget estimates... (Disposal Class)

Reference: 0250/1550/2

Background records and information sources used in the production of University budget estimates.

Includes working papers.


Bank guarantees issued by or given to the university. .. (Disposal Class)

Reference: 0200/0700/6

Bank guarantees issued by or given to the university.

Includes guarantees returned for cancellation


Bank guarantees issued by or given to the university. .. (Disposal Class)

Reference: 0600/0700/7

Bank guarantees issued by or given to the university.

Includes guarantees returned for cancellation


Bank guarantees issued by or given to the university. .. (Disposal Class)

Reference: 0300/0700/6

Bank guarantees issued by or given to the university.

Includes guarantees returned for cancellation


Bank guarantees issued by or given to the university. .. (Disposal Class)

Reference: 0450/0700/7

Bank guarantees issued by or given to the university.

Includes guarantees returned for cancellation


Bank guarantees issued by or given to the university. .. (Disposal Class)

Reference: 0550/0700/6

Bank guarantees issued by or given to the university.

Includes guarantees returned for cancellation


Benchmarking (Activity Descriptor)

Reference: 1300

The activity of measuring processes, programs and services against like institutions or acknowledged professional or industry standards.


Bequests (Activity Descriptor)

Reference: 1350

The activities involved in acknowledging and receipting gifts of money or property, willed to the university by individuals.


Biosafety (Activity Descriptor)

Reference: 1400

The activities associated with measures to ensure biological integrity and safety at the university.

Use COMMITTEES for the administration of committees and working groups formed in fulfilment of Biosafety requirements.


Blues Database (Disposal Class)

Reference: 0700/7300/2

Blues Database


Body composition, Fitness assessment & health assessment questionnaires. (Disposal Class)

Reference: 0700/7300/5

Body composition, Fitness assessment & health assessment questionnaires.


Bookings (Activity Descriptor)

Reference: 1450

The activities involved in arrangements to reserve the use of University rooms, vehicles, laboratories, IT and other facilities.

Use CONFERENCES for bookings of travel & accommodation for conference related travel.


Branding (Activity Descriptor)

Reference: 1500

The activities associated with the development and administration of standard templates for university published documents.

Includes: standards for publication of websites.


Budget estimates produced for internal use by the University... (Disposal Class)

Reference: 0250/1550/1

Budget estimates produced for internal use by the University.

Includes budget allocation decisions, allocation of funds, estimates of expenditure, calculations, superseded revisions, costing of annual expenditure, additional estimates.


Budgeting (Activity Descriptor)

Reference: 1550

The activities involved in cyclical planning of revenue and expenditure.


Career Assistance (Activity Descriptor)

Reference: 1600

The activities involved in the provision of career and employment assistance to students.


Celebrations & Ceremonies (Activity Descriptor)

Reference: 1650

The activities involved in arranging public or staff events and celebrations.

Use GRADUATIONS when making arrangements for Graduation Ceremonies.

Use ACCOUNTS PAYABLE or ACCOUNTS RECEIVABLE for financial records such as invoices and receipts relating to celebrations & ceremonies.


Certification of Annual Accounts (Activity Descriptor)

Reference: 1700

The activities involved in gaining council certification of the University's financial accounts.

Use FINANCIAL STATEMENTS for the production of standardised accounting reports, such as profit & Loss/Balance Sheets.


Change of Address Advice. (Disposal Class)

Reference: 0650/7650/10

Change of Address Advice.


Change of Name Advice. (Disposal Class)

Reference: 0650/7650/9

Change of Name Advice.


Chaplaincy (Activity Descriptor)

Reference: 1750

The activities involved in providing religious services and faith based counselling.


Childcare (Activity Descriptor)

Reference: 1800

The activities associated with the provision of campus childcare services.


Claims (Activity Descriptor)

Reference: 1850

The activities involved in managing and responding to compensation claims brought against the university or its subsidiaries.

Use INCIDENTS for managing incident reports that may be used to file a claim against the University.


Client files... (Disposal Class)

Reference: 0700/1750/2

Client files.

Includes student attendance, critical incident debriefing group.


Client records (consolidated case histories)... (Disposal Class)

Reference: 0700/0200/2

Client records (consolidated case histories).

Includes student attendance.


Collection and analysis of research data from psychological research subjects... (Disposal Class)

Reference: 0600/2550/4

Collection and analysis of research data from psychological research subjects.

Includes both adult and child research subjects.


Collection and analysis of research data involving clinical trials, where the product being trialled did end up going into production... (Disposal Class)

Reference: 0600/2550/3

Collection and analysis of research data involving clinical trials, where the product being trialled did end up going into production.

Includes experimental results/readings, Photographs and other recordings of experimental outcomes (i.e. audiotape, videotape, databases, films), Data sheets, Observations, Questionnaires, Test Responses, Field note books, Diagrams, Graphs, Models, Conclusions, Laboratory note books.


Collection and analysis of research data involving clinical trials, where the product being trialled did not end up going into production... (Disposal Class)

Reference: 0600/2550/2

Collection and analysis of research data involving clinical trials, where the product being trialled did not end up going into production.

Includes experimental results/readings, Photographs and other recordings of experimental outcomes (i.e. audiotape, videotape, databases, films), Data sheets, Observations, Questionnaires, Test Responses, Field note books, Diagrams, Graphs, Models, Conclusions, Laboratory note books.


Collection and analysis of research data not involving clinical trials... (Disposal Class)

Reference: 0600/2550/1

Collection and analysis of research data not involving clinical trials.

Includes experimental results/readings, Photographs and other recordings of experimental outcomes (i.e. audiotape, videotape, databases, films), Data sheets, Observations, Questionnaires, Test Responses, Field note books, Diagrams, Graphs, Models, Conclusions, Laboratory note books.


Collection and analysis of research data that is a part of a significant project that made a major contribution to research; or is part of a project that was controversial, subject to extensive debate or aroused wide interest; or is part of a project that involves the use of major new or innovative techniques; or part of a first of a kind process or product or significantly improves on an existing product or application; or is the work of an eminent researcher such as a widely acknowledged authority in their field or a person who has in some other way achieved prominence; or has value for research in other disciplines eg. history and philosophy of science, history and sociology. (Disposal Class)

Reference: 0600/2550/5

Collection and analysis of research data that is a part of a significant project that made a major contribution to research; or is part of a project that was controversial, subject to extensive debate or aroused wide interest; or is part of a project that involves the use of major new or innovative techniques; or part of a first of a kind process or product or significantly improves on an existing product or application; or is the work of an eminent researcher such as a widely acknowledged authority in their field or a person who has in some other way achieved prominence; or has value for research in other disciplines eg. history and philosophy of science, history and sociology.


Collection Development (Activity Descriptor)

Reference: 1900

The activities involved in formulating acquisition and disposal strategies in accordance with collection policies, mandates and required teaching and learning outcomes.

Use ACQUISITION for the processes involved in actually acquiring collections.


COLLECTION MANAGEMENT (Function)

Reference: 0150

The function of management of the acquisition, exhibition, usage, preservation and disposal of collections of artwork, archives, museum artefacts, scientific specimens and other collections.

Includes: Selection
Purchase
Maintenance
Classification
Preservation
Exhibition
Promotion

Use INFORMATION MANAGEMENT for matters associated with the management of university information and data systems, and for University records not yet transferred into Archival custody


Commercialisation (Activity Descriptor)

Reference: 1950

The activities associated with commercial development of products and services based on patents derived from academic research. Includes licensing of University intellectual property to external ventures.

Use INTELLECTUAL PROPERTY for the identification and registration of patent rights.


Committees (Activity Descriptor)

Reference: 2000

The activities associated with the operation of committees and working groups.

Record Types Include: Minutes
Meetings
Agenda
Correspondence

Use REPRESENTATION when nominating staff to represent the University on external boards, working groups, inquiries etc.


Compliance (Activity Descriptor)

Reference: 2050

The activities involved in ensuring compliance with legislation, regulation and standards.

Includes: Safety Map


Condition Audits (Activity Descriptor)

Reference: 2100

The activities required in the conduct of formalised monitoring and inspection of University properties, equipment and other hard assets, for the purpose of identifying compliance deficiencies and/or maintenance requirements.

Use COMPLIANCE when establishing programs and mechanisms aimed at ensuring regulatory compliance around University processes, Programs and Governance.


Conferences (Activity Descriptor)

Reference: 2150

The activities involved in arranging to hold, or send staff or students to, academic or professional conferences.

Use PRESENTATIONS when making arrangements for staff to make presentations at meetings and/or informal gatherings.


Confined space entry permits. (Disposal Class)

Reference: 0500/2050/10

Confined space entry permits.


Consolidated client files of childcare facilities... (Disposal Class)

Reference: 0700/1800/1

Consolidated client files of childcare facilities.

Includes client management, injury records, first aid administration reports, enrolment and attendance records, medical records and special needs (e.g. health and dietary), meal requests.


Construction (Activity Descriptor)

Reference: 2200

The activities involved in constructing or renovating buildings.

Use INSTALLATION when arranging the installation and testing of equipment.

Use FIT OUT for the activities involved in fitting out buildings owned and/or operated by the university.


Consultancy Services (Activity Descriptor)

Reference: 2225

The provision of services to external individuals or organisations.


Contracts and agreements for commercialisation of the final product or research outcomes. (Disposal Class)

Reference: 0600/0700/6

Contracts and agreements for commercialisation of the final product or research outcomes.


Control records documenting library and special collections... (Disposal Class)

Reference: 0150/5650/3

Control records documenting library and special collections.

Includes library catalogues, subject headings.


Control records documenting library and special collections... (Disposal Class)

Reference: 0400/5650/3

Control records documenting library and special collections.

Includes library catalogues, subject headings.


Controlled Substances (Activity Descriptor)

Reference: 2250

The activities involved in administering the usage of poisons, chemicals and other legally controlled substances.

Includes: Chemical Licences
Waste Disposal


Copies of published conference proceedings and official reports received at conferences arranged by other organisations. (Disposal Class)

Reference: 0200/2150/7

Copies of published conference proceedings and official reports received at conferences arranged by other organisations.


Copies of published conference proceedings and official reports received at conferences arranged by other organisations. (Disposal Class)

Reference: 0350/2150/8

Copies of published conference proceedings and official reports received at conferences arranged by other organisations.


Copies of published conference proceedings and official reports received at conferences arranged by other organisations. (Disposal Class)

Reference: 0650/2150/6

Copies of published conference proceedings and official reports received at conferences arranged by other organisations.


Copyright Compliance (Activity Descriptor)

Reference: 2300

The activities involved in the administering the university's compliance with copyright legislation and obligations imposed by owners of copyrighted materials.

Use INTELLECTUAL PROPERTY for the assertion and management of the University's intellectual property rights, and those of its staff.

Use LITIGATION for cases of copyright infringement or breach of copyright that proceed to litigation.


Copyright Regulations 1968 (Source)

Reference: S0001


Council (Activity Descriptor)

Reference: 2350

The activities associated with conducting and documenting meetings of the university council.


Course and subject handbooks... (Disposal Class)

Reference: 0050/6450/1

Course and subject handbooks.

Includes faculty, undergraduate and postgraduate handbooks.


Course Delivery (Activity Descriptor)

Reference: 2400

The activities involved in the delivery of courses of study and their component units.

Includes: Teaching Loads
Charges
Room Bookings
Reading Materials
Schedules


Course Development (Activity Descriptor)

Reference: 2450

The activities involved in development of the structure and content of courses of study.

Eg. Bachelor of Arts course structure

Use CURRICULUM DEVELOPMENT when developing the syllabus and structure for individual units of study.


Curriculum Development (Activity Descriptor)

Reference: 2500

Processes associated with the development of curricula for individual units.

Includes: defining prerequisites and articulations

Use ACCREDITATION when seeking formal acceptance of curricula from Professional Associations.

Use COURSE DEVELOPMENT when developing entire courses of study


Data Administration (Activity Descriptor)

Reference: 2550

The activities associated with the collection, structuring, storage and management of original data.

Includes: Data Sheets
Data Migration
Experimental Results

Use EXPERIMENTATION when making arrangements to conduct research experiments themselves.


Deaccessioning (Activity Descriptor)

Reference: 2600

The processes involved in removing complete collections, or individual items from university custody; by means of sale or otherwise.

Includes: Amendment of associated descriptive metadata from information systems.


Deeds and certificates for property owned by the University. (Disposal Class)

Reference: 0550/6300/5

Deeds and certificates for property owned by the University.


Deeds of indemnity and supporting documents... (Disposal Class)

Reference: 0450/0700/6

Deeds of indemnity and supporting documents.

Includes Kwong Lee Dow Young Scholars Program Deeds of Indemnity


Degree Book/Graduate Register (Disposal Class)

Reference: 0650/4200/1

Degree Book/Graduate Register


Departmental and Research Unit registers of research projects... (Disposal Class)

Reference: 0600/6400/1

Departmental and Research Unit registers of research projects.

*NOTE: A project is currently underway to add a Research Projects Register in Themis and custody status of the Register may change in 2010 to reflect that.


Depletion (Activity Descriptor)

Reference: 2650

The activities involved in documenting the loss of cultural and information collections or items through theft, mishandling or other means.


Depreciation (Activity Descriptor)

Reference: 2700

The activities involved in depreciating university assets.


Design Standards (Activity Descriptor)

Reference: 2750

The activities associated with developing and making available to consultants/contractors the University's standards & specifications for design and construction of University facilities.


Disability Support (Activity Descriptor)

Reference: 2800

The activities involved in the provision of access and equity services to students experiencing temporary or permanent disability.

Use ACCESSIBILITY for matters concerning the provision of support for university staff experiencing temporary or permanent disability.


Disaster Recovery (Activity Descriptor)

Reference: 2850

The activities involved in planning for and mitigating the effects of fire, flood, catastrophic system failure and other recovery situations.

Use MAINTENANCE for physical repair of buildings and property following a disaster.


Discipline (Activity Descriptor)

Reference: 2900

The management of discipline or academic/professional misconduct processes, including initial investigations and charges.

Implementation Note:

For Staff: Documentation may alternatively be placed on PERSONNEL FILE

For Students: Documentation may alternatively be placed on STUDENT FILE


Disposal (Activity Descriptor)

Reference: 2950

The activities involved in disposing of university assets, through sale, transfer or other means.

Use RECORDS DISPOSAL for formal authorised disposal of University records, whether or not in archival custody.


Documentation accumulated when evaluating tenders received against selection criteria... (Disposal Class)

Reference: 0550/8050/3

Documentation accumulated when evaluating tenders received against selection criteria.

Includes evaluation reports, recommendations, final reports and public notices.


Documentation associated with procurement and lifecycle management of leased vehicles... (Disposal Class)

Reference: 0550/5350/3

Documentation associated with procurement and lifecycle management of leased vehicles.

Includes fuel billing reports and vehicle exception reports.


Documentation of external quality assurance audit by AUQA (Australian Universities Quality Agency), including submissions to AUQA by the university, audit reports, responses by the university to audit reports. (Disposal Class)

Reference: 0300/6500/1

Documentation of external quality assurance audit by AUQA (Australian Universities Quality Agency), including submissions to AUQA by the university, audit reports, responses by the university to audit reports.


Documents and information about equipment (including technology & telecommunications equipment) that was never purchased. (Disposal Class)

Reference: 0550/6300/2

Documents and information about equipment (including technology & telecommunications equipment) that was never purchased.


Donations (Activity Descriptor)

Reference: 3000

The activities concerned with the receipt of monetary gifts.


Duplicate copies of commissioned photographs and moving images on University activities... (Disposal Class)

Reference: 0100/6450/5

Duplicate copies of commissioned photographs and moving images on University activities.

Includes Visions and Up Close.


Duplicate copies of commissioned photographs and moving images on University activities... (Disposal Class)

Reference: 0200/6450/5

Duplicate copies of commissioned photographs and moving images on University activities.

Includes Visions and Up Close.


Duplicate copies of commissioned photographs and moving images on University activities... (Disposal Class)

Reference: 0300/6450/5

Duplicate copies of commissioned photographs and moving images on University activities.

Includes Visions and Up Close.


Duplicate copies of commissioned photographs and moving images on University activities... (Disposal Class)

Reference: 0400/6450/8

Duplicate copies of commissioned photographs and moving images on University activities.

Includes Visions and Up Close.


Duplicate copies of commissioned photographs and moving images on University activities... (Disposal Class)

Reference: 0600/6450/5

Duplicate copies of commissioned photographs and moving images on University activities.

Includes Visions and Up Close.


Duplicate copies of commissioned photographs and moving images on University activities... (Disposal Class)

Reference: 0700/6450/5

Duplicate copies of commissioned photographs and moving images on University activities.

Includes Visions and Up Close.


Duplicate copies of transcripts of speeches, proceedings and reports presented at conferences convened by the University. (Disposal Class)

Reference: 0200/2150/2

Duplicate copies of transcripts of speeches, proceedings and reports presented at conferences convened by the University.


Duplicate copies of transcripts of speeches, proceedings and reports presented at conferences convened by the University. (Disposal Class)

Reference: 0350/2150/2

Duplicate copies of transcripts of speeches, proceedings and reports presented at conferences convened by the University.


Duplicate copies of transcripts of speeches, proceedings and reports presented at conferences convened by the University. (Disposal Class)

Reference: 0650/2150/2

Duplicate copies of transcripts of speeches, proceedings and reports presented at conferences convened by the University.


Duplicate copies of University publications intended to publicise or promote University activities that is not required to be lodged with the State Library of Victoria in compliance with the Libraries Act 1988 s.49. .. (Disposal Class)

Reference: 0400/6450/2

Duplicate copies of University publications intended to publicise or promote University activities that is not required to be lodged with the State Library of Victoria in compliance with the Libraries Act 1988 s.49.

Includes pamphlets and brochures.


Duplicate copies of university wide occupational health & safety plans. (Disposal Class)

Reference: 0500/5950/2

Duplicate copies of university wide occupational health & safety plans.


Duplicate copies of university wide strategic or corporate academic plans. (Disposal Class)

Reference: 0050/5950/2

Duplicate copies of university wide strategic or corporate academic plans.


Duplicate copies of university wide strategic or corporate collection management plans. (Disposal Class)

Reference: 0150/5950/2

Duplicate copies of university wide strategic or corporate collection management plans.


Duplicate copies of university wide strategic or corporate financial plans. (Disposal Class)

Reference: 0250/5950/2

Duplicate copies of university wide strategic or corporate financial plans.


Duplicate copies of university wide strategic or corporate human resources plans. (Disposal Class)

Reference: 0350/5950/2

Duplicate copies of university wide strategic or corporate human resources plans.


Duplicate copies of university wide strategic or corporate information management plans. (Disposal Class)

Reference: 0400/5950/2

Duplicate copies of university wide strategic or corporate information management plans.


Duplicate copies of university wide strategic or corporate plans concerning legal services. (Disposal Class)

Reference: 0450/5950/2

Duplicate copies of university wide strategic or corporate plans concerning legal services.


Duplicate copies of university wide strategic or corporate plans concerning relationships with external organisations. (Disposal Class)

Reference: 0200/5950/2

Duplicate copies of university wide strategic or corporate plans concerning relationships with external organisations.


Duplicate copies of university wide strategic or corporate plans concerning research. (Disposal Class)

Reference: 0600/5950/2

Duplicate copies of university wide strategic or corporate plans concerning research.


Duplicate copies of university wide strategic or corporate plans concerning the administration of students. (Disposal Class)

Reference: 0650/5950/2

Duplicate copies of university wide strategic or corporate plans concerning the administration of students.


Duplicate copies of university wide strategic or corporate plans concerning the provision of services to students. (Disposal Class)

Reference: 0700/5950/2

Duplicate copies of university wide strategic or corporate plans concerning the provision of services to students.


Duplicate copies of university wide strategic or corporate plans for alumni relations. (Disposal Class)

Reference: 0100/5950/2

Duplicate copies of university wide strategic or corporate plans for alumni relations.


Duplicate copies of university wide strategic or corporate plans for campus infrastructure and asset development. (Disposal Class)

Reference: 0550/5950/2

Duplicate copies of university wide strategic or corporate plans for campus infrastructure and asset development.


Duplicate copies of university wide strategic or corporate plans. (Disposal Class)

Reference: 0300/5950/2

Duplicate copies of university wide strategic or corporate plans.


Duplicate Student files... (Disposal Class)

Reference: 0650/7650/6

Duplicate Student files.

Forward original documentation for filing to the holder of the master/original file. The sentence here applies to all other non-original documentation on the file.


Elections (Activity Descriptor)

Reference: 3050

The activities involved in conducting elections for representation on staff or student bodies. Includes election to council.

Use REPRESENTATION for non-elected appointment to council

Use COMMITTEES for nomination to formal committees


Elite Athletes Database (Disposal Class)

Reference: 0700/7300/1

Elite Athletes Database


Emergency Procedures.. (Disposal Class)

Reference: 0500/3100/1

Emergency Procedures

Includes Building Evacuation plans.


Emergency Response (Activity Descriptor)

Reference: 3100

The activities involved in developing and implementing responses to emergency situations.

Includes: Bomb Threats
Fires


Energy Management (Activity Descriptor)

Reference: 3150

The activities involved in the development of policy, procedures, standards and programs aimed at improving the energy efficiency and long term sustainability of the University and its infrastructure.

Use CONSTRUCTION when actually building new facilities and infrastructure in accordance with the University's energy efficiency goals.

Use INSTALLATION when installing new plant and equipment aimed at improving the energy efficiency of existing University infrastructure.


Enquiries (Activity Descriptor)

Reference: 3200

The activities involved in processing, and responding to, correspondence and requests for information about the University, its products and services.

Includes unsolicited information/notices from internal/external organisations.

Use FEEDBACK when receiving public response to university policies, services and media coverage of activities.

Use FREEDOM OF INFORMATION when responding to FOI Enquiries


Enrolment (Activity Descriptor)

Reference: 3250

The activities involved in enrolling students into university courses, subjects and programs.

Includes: Re-enrolment
Student Transfer


Enrolment Declaration and Questionnaires, VTAC Declarations. (Disposal Class)

Reference: 0650/3250/2

Enrolment Declaration and Questionnaires, VTAC Declarations.


Essays and assignment papers or other assessable materials not collected by students... (Disposal Class)

Reference: 0650/1100/7

Essays and assignment papers or other assessable materials not collected by students.

Includes materials and content submitted by students to the Learning Management System (LMS) and the Academic Interactive Resources Portal (AIRport) for assessment purposes.


Establishment (Activity Descriptor)

Reference: 3300

The processes involved in recording the current organisational and staffing structure of the University or any of its component parts.

Use RESTRUCTURING when making alterations to existing organisational structures or hierarchical relationships of the University or a subset thereof.


Ethics (Activity Descriptor)

Reference: 3350

The activities undertaken to ensure adherence to research ethics legislation, regulation or codes of practice.

Use COMMITTEES for the approval of Research Projects by Faculty ethics committees.


Evaluation (Activity Descriptor)

Reference: 3400

The processes involved in evaluating equipment, systems or services being considered for acquisition.

Use PROCUREMENT when arranging the purchase of property, equipment or other assets post evaluation.


Examination script books... (Disposal Class)

Reference: 0650/1100/5

Examination script books.

Note: When sentencing examination script books, appeal also incorporates complaints, grievances and investigations.


Exchange Programs (Activity Descriptor)

Reference: 3450

The activities involved in exchanging either students or staff with external institutions.

Use AGREEMENTS for exchange agreements resulting from the establishment of an exchange program.


Experimentation (Activity Descriptor)

Reference: 3500

The activities involved in conducting and recording experiments.

Use DATA ADMINISTRATION when administering data derived from experimental processes or projects.


Expert Witnesses (Activity Descriptor)

Reference: 3550

The activities involved in arranging for staff to appear as expert witnesses in litigation cases.


External Audit (Activity Descriptor)

Reference: 3600

The activities involved in audits of accounts, records, systems and processes of the governance function by external auditing providers or regulatory agencies.


External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0050/2000/6

External Committees - convened by the University or where the University has provided the Secretariat.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0100/2000/6

External Committees - convened by the University or where the University has provided the Secretariat.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0150/2000/3

External Committees - convened by the University or where the University has provided the Secretariat.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0200/2000/3

External Committees - convened by the University or where the University has provided the Secretariat.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0250/2000/3

External Committees - convened by the University or where the University has provided the Secretariat.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0300/2000/5

External Committees - convened by the University or where the University has provided the Secretariat.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0350/2000/3

External Committees - convened by the University or where the University has provided the Secretariat.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0400/2000/3

External Committees - convened by the University or where the University has provided the Secretariat.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0450/2000/3

External Committees - convened by the University or where the University has provided the Secretariat.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0500/2000/3

External Committees - convened by the University or where the University has provided the Secretariat.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0550/2000/3

External Committees - convened by the University or where the University has provided the Secretariat.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0600/2000/3

External Committees - convened by the University or where the University has provided the Secretariat.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0650/2000/3

External Committees - convened by the University or where the University has provided the Secretariat.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0700/2000/3

External Committees - convened by the University or where the University has provided the Secretariat.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0050/2000/5

External Committees - convened by the University or where the University has provided the Secretariat.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0100/2000/5

External Committees - convened by the University or where the University has provided the Secretariat.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0150/2000/2

External Committees - convened by the University or where the University has provided the Secretariat.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0200/2000/2

External Committees - convened by the University or where the University has provided the Secretariat.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0250/2000/2

External Committees - convened by the University or where the University has provided the Secretariat.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0300/2000/4

External Committees - convened by the University or where the University has provided the Secretariat.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0350/2000/2

External Committees - convened by the University or where the University has provided the Secretariat.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0400/2000/2

External Committees - convened by the University or where the University has provided the Secretariat.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0450/2000/2

External Committees - convened by the University or where the University has provided the Secretariat.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0500/2000/2

External Committees - convened by the University or where the University has provided the Secretariat.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0550/2000/2

External Committees - convened by the University or where the University has provided the Secretariat.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0600/2000/2

External Committees - convened by the University or where the University has provided the Secretariat.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0650/2000/2

External Committees - convened by the University or where the University has provided the Secretariat.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0700/2000/2

External Committees - convened by the University or where the University has provided the Secretariat.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0050/2000/4

External Committees convened by the University or where the University has provided the Secretariat.

Records documenting the establishment of the committee.


External Committees convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0100/2000/4

External Committees convened by the University or where the University has provided the Secretariat.

Records documenting the establishment of the committee.


External Committees convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0150/2000/1

External Committees convened by the University or where the University has provided the Secretariat.

Records documenting the establishment of the committee.


External Committees convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0200/2000/1

External Committees convened by the University or where the University has provided the Secretariat.

Records documenting the establishment of the committee.


External Committees convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0250/2000/1

External Committees convened by the University or where the University has provided the Secretariat.

Records documenting the establishment of the committee.


External Committees convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0300/2000/3

External Committees convened by the University or where the University has provided the Secretariat.

Records documenting the establishment of the committee.


External Committees convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0350/2000/1

External Committees convened by the University or where the University has provided the Secretariat.

Records documenting the establishment of the committee.


External Committees convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0400/2000/1

External Committees convened by the University or where the University has provided the Secretariat.

Records documenting the establishment of the committee.


External Committees convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0450/2000/1

External Committees convened by the University or where the University has provided the Secretariat.

Records documenting the establishment of the committee.


External Committees convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0500/2000/1

External Committees convened by the University or where the University has provided the Secretariat.

Records documenting the establishment of the committee.


External Committees convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0550/2000/1

External Committees convened by the University or where the University has provided the Secretariat.

Records documenting the establishment of the committee.


External Committees convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0600/2000/1

External Committees convened by the University or where the University has provided the Secretariat.

Records documenting the establishment of the committee.


External Committees convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0650/2000/1

External Committees convened by the University or where the University has provided the Secretariat.

Records documenting the establishment of the committee.


External Committees convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0700/2000/1

External Committees convened by the University or where the University has provided the Secretariat.

Records documenting the establishment of the committee.


External Committees convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0200/6850/1

External Committees convened by the University or where the University has provided the Secretariat.

Records relating to the appointment of members.


External Committees convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0350/6850/3

External Committees convened by the University or where the University has provided the Secretariat.

Records relating to the appointment of members.


External Committees where the University sends representation but does not convene and does not provide the Secretariat... (Disposal Class)

Reference: 0050/2000/8

External Committees where the University sends representation but does not convene and does not provide the Secretariat.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees where the University sends representation but does not convene and does not provide the Secretariat... (Disposal Class)

Reference: 0100/2000/8

External Committees where the University sends representation but does not convene and does not provide the Secretariat.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees where the University sends representation but does not convene and does not provide the Secretariat... (Disposal Class)

Reference: 0150/2000/5

External Committees where the University sends representation but does not convene and does not provide the Secretariat.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees where the University sends representation but does not convene and does not provide the Secretariat... (Disposal Class)

Reference: 0200/2000/5

External Committees where the University sends representation but does not convene and does not provide the Secretariat.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees where the University sends representation but does not convene and does not provide the Secretariat... (Disposal Class)

Reference: 0250/2000/5

External Committees where the University sends representation but does not convene and does not provide the Secretariat.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees where the University sends representation but does not convene and does not provide the Secretariat... (Disposal Class)

Reference: 0300/2000/7

External Committees where the University sends representation but does not convene and does not provide the Secretariat.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees where the University sends representation but does not convene and does not provide the Secretariat... (Disposal Class)

Reference: 0350/2000/5

External Committees where the University sends representation but does not convene and does not provide the Secretariat.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees where the University sends representation but does not convene and does not provide the Secretariat... (Disposal Class)

Reference: 0400/2000/5

External Committees where the University sends representation but does not convene and does not provide the Secretariat.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees where the University sends representation but does not convene and does not provide the Secretariat... (Disposal Class)

Reference: 0450/2000/5

External Committees where the University sends representation but does not convene and does not provide the Secretariat.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees where the University sends representation but does not convene and does not provide the Secretariat... (Disposal Class)

Reference: 0500/2000/5

External Committees where the University sends representation but does not convene and does not provide the Secretariat.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees where the University sends representation but does not convene and does not provide the Secretariat... (Disposal Class)

Reference: 0550/2000/5

External Committees where the University sends representation but does not convene and does not provide the Secretariat.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees where the University sends representation but does not convene and does not provide the Secretariat... (Disposal Class)

Reference: 0600/2000/5

External Committees where the University sends representation but does not convene and does not provide the Secretariat.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees where the University sends representation but does not convene and does not provide the Secretariat... (Disposal Class)

Reference: 0650/2000/5

External Committees where the University sends representation but does not convene and does not provide the Secretariat.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees where the University sends representation but does not convene and does not provide the Secretariat... (Disposal Class)

Reference: 0700/2000/5

External Committees where the University sends representation but does not convene and does not provide the Secretariat.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


External Committees where the University sends representation but does not convene and does not provide the Secretariat... (Disposal Class)

Reference: 0200/6850/2

External Committees where the University sends representation but does not convene and does not provide the Secretariat.

Records documenting the appointment of members (may include proxy forms).


External Committees where the University sends representation but does not convene and does not provide the Secretariat... (Disposal Class)

Reference: 0350/6850/4

External Committees where the University sends representation but does not convene and does not provide the Secretariat.

Records documenting the appointment of members.


External Committees where the University sends representation but does not convene and does not provide the Secretariat... (Disposal Class)

Reference: 0050/2000/7

External Committees where the University sends representation but does not convene and does not provide the Secretariat.

Records documenting to the establishment of the committee.


External Committees where the University sends representation but does not convene and does not provide the Secretariat... (Disposal Class)

Reference: 0100/2000/7

External Committees where the University sends representation but does not convene and does not provide the Secretariat.

Records documenting to the establishment of the committee.


External Committees where the University sends representation but does not convene and does not provide the Secretariat... (Disposal Class)

Reference: 0150/2000/4

External Committees where the University sends representation but does not convene and does not provide the Secretariat.

Records documenting to the establishment of the committee.


External Committees where the University sends representation but does not convene and does not provide the Secretariat... (Disposal Class)

Reference: 0200/2000/4

External Committees where the University sends representation but does not convene and does not provide the Secretariat.

Records documenting to the establishment of the committee.


External Committees where the University sends representation but does not convene and does not provide the Secretariat... (Disposal Class)

Reference: 0250/2000/4

External Committees where the University sends representation but does not convene and does not provide the Secretariat.

Records documenting to the establishment of the committee.


External Committees where the University sends representation but does not convene and does not provide the Secretariat... (Disposal Class)

Reference: 0300/2000/6

External Committees where the University sends representation but does not convene and does not provide the Secretariat.

Records documenting to the establishment of the committee.


External Committees where the University sends representation but does not convene and does not provide the Secretariat... (Disposal Class)

Reference: 0350/2000/4

External Committees where the University sends representation but does not convene and does not provide the Secretariat.

Records documenting to the establishment of the committee.


External Committees where the University sends representation but does not convene and does not provide the Secretariat... (Disposal Class)

Reference: 0400/2000/4

External Committees where the University sends representation but does not convene and does not provide the Secretariat.

Records documenting to the establishment of the committee.


External Committees where the University sends representation but does not convene and does not provide the Secretariat... (Disposal Class)

Reference: 0450/2000/4

External Committees where the University sends representation but does not convene and does not provide the Secretariat.

Records documenting to the establishment of the committee.


External Committees where the University sends representation but does not convene and does not provide the Secretariat... (Disposal Class)

Reference: 0500/2000/4

External Committees where the University sends representation but does not convene and does not provide the Secretariat.

Records documenting to the establishment of the committee.


External Committees where the University sends representation but does not convene and does not provide the Secretariat... (Disposal Class)

Reference: 0550/2000/4

External Committees where the University sends representation but does not convene and does not provide the Secretariat.

Records documenting to the establishment of the committee.


External Committees where the University sends representation but does not convene and does not provide the Secretariat... (Disposal Class)

Reference: 0600/2000/4

External Committees where the University sends representation but does not convene and does not provide the Secretariat.

Records documenting to the establishment of the committee.


External Committees where the University sends representation but does not convene and does not provide the Secretariat... (Disposal Class)

Reference: 0650/2000/4

External Committees where the University sends representation but does not convene and does not provide the Secretariat.

Records documenting to the establishment of the committee.


External Committees where the University sends representation but does not convene and does not provide the Secretariat... (Disposal Class)

Reference: 0700/2000/4

External Committees where the University sends representation but does not convene and does not provide the Secretariat.

Records documenting to the establishment of the committee.


EXTERNAL RELATIONS (Function)

Reference: 0200

The function associated with the management of the University's relationships with the external world, including government, industry, community groups and individuals. May include relationships within the university community.

Includes: marketing
media relations
fundraising


External Training (Activity Descriptor)

Reference: 3625

The provision of training to external individuals or organisations where the trainees are not considered to be students of the University.


Faculty Student Files master/original - students with scholarships. (faculty level file or equivalent where faculty level file does not exist).. (Disposal Class)

Reference: 0650/7650/2

Faculty Student Files master/original - students with scholarships. (faculty level file or equivalent where faculty level file does not exist)

Includes Undergraduate, Postgraduate, Masters by Coursework, Postgraduate Diplomas, Masters by Research, MPhil and PhD (completed, abandoned, withdrawn or terminated) students, AusAID Program & Exchange Students.

Includes records relating to admission, enrolment, cancellation, discontinuation, withdrawal, academic progress, special consideration, fees, examinations and assessments, candidature, progress reports and theses.

Applications for admission, Unsatisfactory progress, Approval to repeat, Course plans, Subject change requests, Cancellation of enrolment request, Authority to enrol, amendments to enrolment, Applications for leave of absence, suspension, deferral, discontinuation, Application to re-enrol, resume or transfer, Change of course advice, Transfer to higher degree, Change in status, Applications for enrolment in quota restricted subjects, Application to exceed maximum workload, Disputed results, appeals against examination results, Special consideration, Nomination and appointment of examiners, Examiners recommendations and reports, Approval, continuation and extension of candidature, thesis submission/resubmission, synopsis, confidentiality arrangements, candidates declarations and thesis allowance, successful scholarship applications.

NOTE: All original documents should be placed on the Faculty file - Schools and Departments should forward this documentation to the Faculty.


Feasibility Studies (Activity Descriptor)

Reference: 3650

The activity of conducting investigations into the viability of acquisition and/or development of facilities, buildings and other infrastructure.

Use EVALUATION for the evaluation of equipment, systems, telephones, IT or other non fixed assets.


Feedback (Activity Descriptor)

Reference: 3700

The activities involved in seeking and/or receiving responses to the university, its activities, services, products, or projects.

Includes: external reaction and internal responses

Use ENQUIRIES when dealing with enquiries about the university, its products and services.


Fees & Charges (Activity Descriptor)

Reference: 3750

The activities concerned with setting and administering student fees and peripheral charges.


Final approved versions of internally directed publications for staff information purposes (e.g. staff newsletters). (Disposal Class)

Reference: 0100/6450/6

Final approved versions of internally directed publications for staff information purposes (e.g. staff newsletters).


Final approved versions of internally directed publications for staff information purposes (e.g. staff newsletters). (Disposal Class)

Reference: 0200/6450/6

Final approved versions of internally directed publications for staff information purposes (e.g. staff newsletters).


Final approved versions of internally directed publications for staff information purposes (e.g. staff newsletters). (Disposal Class)

Reference: 0300/6450/6

Final approved versions of internally directed publications for staff information purposes (e.g. staff newsletters).


Final approved versions of internally directed publications for staff information purposes (e.g. staff newsletters). (Disposal Class)

Reference: 0400/6450/11

Final approved versions of internally directed publications for staff information purposes (e.g. staff newsletters).


Final approved versions of internally directed publications for staff information purposes (e.g. staff newsletters). (Disposal Class)

Reference: 0600/6450/6

Final approved versions of internally directed publications for staff information purposes (e.g. staff newsletters).


Final approved versions of internally directed publications for staff information purposes (e.g. staff newsletters). (Disposal Class)

Reference: 0700/6450/6

Final approved versions of internally directed publications for staff information purposes (e.g. staff newsletters).


Final inventory lists documenting the result of the audit of assets and items in University collections. (Disposal Class)

Reference: 0150/5150/2

Final inventory lists documenting the result of the audit of assets and items in University collections.


Final report of an external audit that results in limited or localised or no changes to University practices relating to the governance function. (Disposal Class)

Reference: 0300/3600/2

Final report of an external audit that results in limited or localised or no changes to University practices relating to the governance function.


Final report of an external audit that results in limited or localised or no changes to University practices relating to the property, assets & equipment function... (Disposal Class)

Reference: 0550/3600/2

Final report of an external audit that results in limited or localised or no changes to University practices relating to the property, assets & equipment function.

Includes environmental audits, energy usage audits, audits of construction processes, water or waste recycling audits, records of remedial action.


Final report of an external audit that triggers changes to University wide policy or procedures concerning the governance function (Disposal Class)

Reference: 0300/3600/1

Final report of an external audit that triggers changes to University wide policy or procedures concerning the governance function


Final report of an external audit that triggers changes to University wide policy or procedures concerning the property, assets & equipment function... (Disposal Class)

Reference: 0550/3600/1

Final report of an external audit that triggers changes to University wide policy or procedures concerning the property, assets & equipment function.

Includes environmental audits, energy usage audits, audits of construction processes, water or waste recycling audits, records of remedial action, special investigations (e.g. fraud, criminal conduct or malpractice).


Final report of an external financial audit that results in limited or localised or no changes to University practices... (Disposal Class)

Reference: 0250/3600/2

Final report of an external financial audit that results in limited or localised or no changes to University practices.

Includes audits undertaken by the Victorian Auditor-General's office or a private accountancy firm, records of remedial action.


Final report of an external financial audit that triggers changes to University wide policy or procedures... (Disposal Class)

Reference: 0250/3600/1

Final report of an external financial audit that triggers changes to University wide policy or procedures.

Includes audits undertaken by the Victorian Auditor-General's office or a private accountancy firm, records of remedial action, special investigations (e.g. fraud, criminal conduct or malpractice).


Final report of an internal audit that results in limited or localised or no changes to University practices... (Disposal Class)

Reference: 0300/5100/2

Final report of an internal audit that results in limited or localised or no changes to University practices.

Includes reports with a risk rating of low.

Includes divisional audits, performance/management audits.


Final report of an internal audit that results in limited or localised or no changes to University practices... (Disposal Class)

Reference: 0250/5100/2

Final report of an internal audit that results in limited or localised or no changes to University practices.

Includes reports with a risk rating of low.

Includes financial audits, performance/management audits.


Final report of an internal audit that results in limited or localised or no changes to University practices... (Disposal Class)

Reference: 0550/5100/2

Final report of an internal audit that results in limited or localised or no changes to University practices.

Includes reports with a risk rating of low.

Includes IT audits, performance/management audits.


Final report of an internal audit that results in limited or localised or no changes to University practices... (Disposal Class)

Reference: 0400/5100/2

Final report of an internal audit that results in limited or localised or no changes to University practices.

Includes reports with a risk rating of low.

Includes performance/management audits, recordkeeping audits, information system audits.


Final report of an internal audit that results in limited or localised or no changes to University practices... (Disposal Class)

Reference: 0150/5100/2

Final report of an internal audit that results in limited or localised or no changes to University practices.

Includes reports with a risk rating of low.

Includes performance/management audits.


Final report of an internal audit that results in limited or localised or no changes to University practices... (Disposal Class)

Reference: 0600/5100/2

Final report of an internal audit that results in limited or localised or no changes to University practices.

Includes reports with a risk rating of low.

Includes performance/management audits.


Final report of an internal audit that triggers changes to University wide policy or procedures... (Disposal Class)

Reference: 0300/5100/1

Final report of an internal audit that triggers changes to University wide policy or procedures.

Includes reports with a risk rating of high, significant or medium.

Includes divisional audits, performance/management audits, special investigations (e.g. fraud, criminal conduct or malpractice).


Final report of an internal audit that triggers changes to University wide policy or procedures... (Disposal Class)

Reference: 0250/5100/1

Final report of an internal audit that triggers changes to University wide policy or procedures.

Includes reports with a risk rating of high, significant or medium.

Includes financial audits, performance/management audits, special investigations (e.g. fraud, criminal conduct or malpractice).


Final report of an internal audit that triggers changes to University wide policy or procedures... (Disposal Class)

Reference: 0550/5100/1

Final report of an internal audit that triggers changes to University wide policy or procedures.

Includes reports with a risk rating of high, significant or medium.

Includes IT audits, performance/management audits, special investigations (e.g. fraud, criminal conduct or malpractice).


Final report of an internal audit that triggers changes to University wide policy or procedures... (Disposal Class)

Reference: 0400/5100/1

Final report of an internal audit that triggers changes to University wide policy or procedures.

Includes reports with a risk rating of high, significant or medium.

Includes performance/management audits, recordkeeping audits, information system audits, special investigations (e.g. fraud, criminal conduct or malpractice).


Final report of an internal audit that triggers changes to University wide policy or procedures... (Disposal Class)

Reference: 0150/5100/1

Final report of an internal audit that triggers changes to University wide policy or procedures.

Includes reports with a risk rating of high, significant or medium.

Includes performance/management audits, special investigations (e.g. fraud, criminal conduct or malpractice).


Final report of an internal audit that triggers changes to University wide policy or procedures... (Disposal Class)

Reference: 0600/5100/1

Final report of an internal audit that triggers changes to University wide policy or procedures.

Includes reports with a risk rating of high, significant or medium.

Includes performance/management audits, special investigations (e.g. fraud, criminal conduct or malpractice).


Final signed version of agreements and Memorandums of Understanding not under seal or of small scale significance to the University. .. (Disposal Class)

Reference: 0200/0700/2

Final signed version of agreements and Memorandums of Understanding not under seal or of small scale significance to the University.

Includes MOUs with external organisations such as other tertiary institutions, hospitals.

Includes records documenting the development, formulation and execution of these agreements and MOUs.


Final signed version of agreements and Memorandums of Understanding not under seal or of small scale significance to the University. .. (Disposal Class)

Reference: 0150/0700/2

Final signed version of agreements and Memorandums of Understanding not under seal or of small scale significance to the University.

Includes records documenting the development, formulation and execution of these agreements and MOUs.


Final signed version of agreements and Memorandums of Understanding not under seal or of small scale significance to the University. .. (Disposal Class)

Reference: 0300/0700/2

Final signed version of agreements and Memorandums of Understanding not under seal or of small scale significance to the University.

Includes records documenting the development, formulation and execution of these agreements and MOUs.


Final signed version of agreements and Memorandums of Understanding not under seal or of small scale significance to the University. .. (Disposal Class)

Reference: 0450/0700/2

Final signed version of agreements and Memorandums of Understanding not under seal or of small scale significance to the University.

Includes records documenting the development, formulation and execution of these agreements and MOUs.


Final signed version of agreements and Memorandums of Understanding not under seal or of small scale significance to the University. .. (Disposal Class)

Reference: 0550/0700/2

Final signed version of agreements and Memorandums of Understanding not under seal or of small scale significance to the University.

Includes records documenting the development, formulation and execution of these agreements and MOUs.


Final signed version of agreements and Memorandums of Understanding not under seal or of small scale significance to the University. .. (Disposal Class)

Reference: 0600/0700/2

Final signed version of agreements and Memorandums of Understanding not under seal or of small scale significance to the University.

Includes records documenting the development, formulation and execution of these agreements and MOUs.


Final signed version of agreements and Memorandums of Understanding under seal or of major significance to the University. .. (Disposal Class)

Reference: 0300/0700/1

Final signed version of agreements and Memorandums of Understanding under seal or of major significance to the University.

Includes amalgamation and affiliation agreements and articles of agreement for university owned companies and controlled entities.

Includes records documenting the development, formulation and execution of these agreements and MOUs.


Final signed version of agreements and Memorandums of Understanding under seal or of major significance to the University. .. (Disposal Class)

Reference: 0150/0700/1

Final signed version of agreements and Memorandums of Understanding under seal or of major significance to the University.

Includes records documenting the development, formulation and execution of these agreements and MOUs.


Final signed version of agreements and Memorandums of Understanding under seal or of major significance to the University. .. (Disposal Class)

Reference: 0550/0700/1

Final signed version of agreements and Memorandums of Understanding under seal or of major significance to the University.

Includes records documenting the development, formulation and execution of these agreements and MOUs.


Final signed version of agreements and Memorandums of Understanding under seal or of major significance to the University. .. (Disposal Class)

Reference: 0600/0700/1

Final signed version of agreements and Memorandums of Understanding under seal or of major significance to the University.

Includes records documenting the development, formulation and execution of these agreements and MOUs.


Final signed version of agreements and Memorandums of Understanding under seal or of major significance to the University. .. (Disposal Class)

Reference: 0450/0700/1

Final signed version of agreements and Memorandums of Understanding under seal or of major significance to the University.

Includes records documenting the development, formulation and execution of these agreements and MOUs, Intellectual Property agreements and ownership.


Final signed version of agreements and Memorandums of Understanding under seal or of major significance to the University... (Disposal Class)

Reference: 0200/0700/1

Final signed version of agreements and Memorandums of Understanding under seal or of major significance to the University.

Includes MOUs with external organisations such as other tertiary institutions, hospitals.

Includes records documenting the development, formulation and execution of these agreements and MOUs.


Final version of collection development strategies. (Disposal Class)

Reference: 0150/1900/2

Final version of collection development strategies.


Final version of disaster recovery and vital records plans. (Disposal Class)

Reference: 0400/2850/2

Final version of disaster recovery and vital records plans.


Final version of disaster recovery plans. (Disposal Class)

Reference: 0150/2850/2

Final version of disaster recovery plans.


Final version of presentations delivered or intended to be delivered as part of the University's routine management of its external relations. (Disposal Class)

Reference: 0200/6100/2

Final version of presentations delivered or intended to be delivered as part of the University's routine management of its external relations.


Final version of presentations delivered or intended to be delivered on routine University financial management issues. e.g. how the current financial management structure operates. (Disposal Class)

Reference: 0250/6100/2

Final version of presentations delivered or intended to be delivered on routine University financial management issues. e.g. how the current financial management structure operates.


Final version of presentations delivered or intended to be delivered on routine University governance issues. e.g. how the current governance structure operates. (Disposal Class)

Reference: 0300/6100/2

Final version of presentations delivered or intended to be delivered on routine University governance issues. e.g. how the current governance structure operates.


Final version of presentations delivered or intended to be delivered on routine University human resources services and products. (Disposal Class)

Reference: 0350/6100/2

Final version of presentations delivered or intended to be delivered on routine University human resources services and products.


Final version of presentations delivered or intended to be delivered on the routine promotion of the University's academic programs. e.g. on current academic programs. (Disposal Class)

Reference: 0050/6100/2

Final version of presentations delivered or intended to be delivered on the routine promotion of the University's academic programs. e.g. on current academic programs.


Final version of presentations delivered or intended to be delivered on the routine promotion of the University's alumni relations. (Disposal Class)

Reference: 0100/6100/2

Final version of presentations delivered or intended to be delivered on the routine promotion of the University's alumni relations.


Final version of presentations delivered or intended to be delivered on the routine promotion of the University's collections. (Disposal Class)

Reference: 0150/6100/2

Final version of presentations delivered or intended to be delivered on the routine promotion of the University's collections.


Final version of presentations delivered or intended to be delivered on the routine promotion of the University's information management tools, protocols and systems. (Disposal Class)

Reference: 0400/6100/2

Final version of presentations delivered or intended to be delivered on the routine promotion of the University's information management tools, protocols and systems.


Final version of presentations delivered or intended to be delivered on the routine promotion of the University's legal services. (Disposal Class)

Reference: 0450/6100/2

Final version of presentations delivered or intended to be delivered on the routine promotion of the University's legal services.


Final version of presentations delivered or intended to be delivered on the routine promotion of the University's occupational health & safety. e.g. outlining existing EHS practices & policy. (Disposal Class)

Reference: 0500/6100/2

Final version of presentations delivered or intended to be delivered on the routine promotion of the University's occupational health & safety. e.g. outlining existing EHS practices & policy.


Final version of presentations delivered or intended to be delivered on the routine promotion of the University's research practices. (Disposal Class)

Reference: 0600/6100/2

Final version of presentations delivered or intended to be delivered on the routine promotion of the University's research practices.


Final version of presentations delivered or intended to be delivered on the routine promotion of the University's student services. (Disposal Class)

Reference: 0700/6100/2

Final version of presentations delivered or intended to be delivered on the routine promotion of the University's student services.


Final version of university wide strategic or corporate academic plans. (Disposal Class)

Reference: 0050/5950/1

Final version of university wide strategic or corporate academic plans.


Final version of university wide strategic or corporate collection management plans. (Disposal Class)

Reference: 0150/5950/1

Final version of university wide strategic or corporate collection management plans.


Final version of university wide strategic or corporate financial plans. (Disposal Class)

Reference: 0250/5950/1

Final version of university wide strategic or corporate financial plans.


Final version of university wide strategic or corporate human resources plans. (Disposal Class)

Reference: 0350/5950/1

Final version of university wide strategic or corporate human resources plans.


Final version of university wide strategic or corporate information management plans. (Disposal Class)

Reference: 0400/5950/1

Final version of university wide strategic or corporate information management plans.


Final version of university wide strategic or corporate plans concerning legal services. (Disposal Class)

Reference: 0450/5950/1

Final version of university wide strategic or corporate plans concerning legal services.


Final version of university wide strategic or corporate plans concerning relationships with external organisations. (Disposal Class)

Reference: 0200/5950/1

Final version of university wide strategic or corporate plans concerning relationships with external organisations.


Final version of university wide strategic or corporate plans concerning research. (Disposal Class)

Reference: 0600/5950/1

Final version of university wide strategic or corporate plans concerning research.


Final version of university wide strategic or corporate plans concerning the administration of students. (Disposal Class)

Reference: 0650/5950/1

Final version of university wide strategic or corporate plans concerning the administration of students.


Final version of university wide strategic or corporate plans concerning the provision of services to students. (Disposal Class)

Reference: 0700/5950/1

Final version of university wide strategic or corporate plans concerning the provision of services to students.


Final version of university wide strategic or corporate plans for alumni relations. (Disposal Class)

Reference: 0100/5950/1

Final version of university wide strategic or corporate plans for alumni relations.


Final version of university wide strategic or corporate plans for campus infrastructure and asset development... (Disposal Class)

Reference: 0550/5950/1

Final version of university wide strategic or corporate plans for campus infrastructure and asset development.

Includes Campus Master Plans.


Final version of university wide strategic or corporate plans... (Disposal Class)

Reference: 0300/5950/1

Final version of university wide strategic or corporate plans.

Includes University Strategic Plan, Growing Esteem etc.


Final version of work unit level business plans concerning academic programs. (Disposal Class)

Reference: 0050/5950/3

Final version of work unit level business plans concerning academic programs.


Final version of work unit level business plans concerning alumni relations. (Disposal Class)

Reference: 0100/5950/3

Final version of work unit level business plans concerning alumni relations.


Final version of work unit level business plans concerning collection management. (Disposal Class)

Reference: 0150/5950/3

Final version of work unit level business plans concerning collection management.


Final version of work unit level business plans concerning financial management. (Disposal Class)

Reference: 0250/5950/3

Final version of work unit level business plans concerning financial management.


Final version of work unit level business plans concerning human resources. (Disposal Class)

Reference: 0350/5950/3

Final version of work unit level business plans concerning human resources.


Final version of work unit level business plans concerning information management. (Disposal Class)

Reference: 0400/5950/3

Final version of work unit level business plans concerning information management.


Final version of work unit level business plans concerning legal services. (Disposal Class)

Reference: 0450/5950/3

Final version of work unit level business plans concerning legal services.


Final version of work unit level business plans concerning relationships with external organisations. (Disposal Class)

Reference: 0200/5950/3

Final version of work unit level business plans concerning relationships with external organisations.


Final version of work unit level business plans for infrastructure and asset development. (Disposal Class)

Reference: 0550/5950/3

Final version of work unit level business plans for infrastructure and asset development.


Final version of work unit level business plans for providing services to students. (Disposal Class)

Reference: 0700/5950/3

Final version of work unit level business plans for providing services to students.


Final version of work unit level business plans for the administration of students. (Disposal Class)

Reference: 0650/5950/3

Final version of work unit level business plans for the administration of students.


Final version of work unit level business plans. (Disposal Class)

Reference: 0300/5950/3

Final version of work unit level business plans.


Final version of work unit level occupational health & safety plans. (Disposal Class)

Reference: 0500/5950/3

Final version of work unit level occupational health & safety plans.


Final version of work unit level research plans. (Disposal Class)

Reference: 0600/5950/3

Final version of work unit level research plans.


Final versions of course materials delivered as part of external training packages (Disposal Class)

Reference: 0200/3625/1

Final versions of course materials delivered as part of external training packages


Final versions of lectures delivered as part of a public lecture series arranged by the University. (Disposal Class)

Reference: 0050/5750/5

Final versions of lectures delivered as part of a public lecture series arranged by the University.


Final versions of lectures delivered as part of a public lecture series arranged by the University. (Disposal Class)

Reference: 0150/5750/5

Final versions of lectures delivered as part of a public lecture series arranged by the University.


Final versions of lectures delivered as part of a public lecture series arranged by the University. (Disposal Class)

Reference: 0200/5750/5

Final versions of lectures delivered as part of a public lecture series arranged by the University.


Final versions of presentations that signal fundamental shifts in University policies, strategic directions, services, products or partnerships concerning academic programs, e.g. the Melbourne Model. .. (Disposal Class)

Reference: 0050/6100/1

Final versions of presentations that signal fundamental shifts in University policies, strategic directions, services, products or partnerships concerning academic programs, e.g. the Melbourne Model.

Includes presentations made by senior University officers and presentations that were never given.


Final versions of presentations that signal fundamental shifts in University policies, strategic directions, services, products or partnerships concerning alumni relations. e.g. fundraising strategies... (Disposal Class)

Reference: 0100/6100/1

Final versions of presentations that signal fundamental shifts in University policies, strategic directions, services, products or partnerships concerning alumni relations. e.g. fundraising strategies.

Includes presentations made by senior University officers and presentations that were never given.


Final versions of presentations that signal fundamental shifts in University policies, strategic directions, services, products or partnerships concerning collection management. .. (Disposal Class)

Reference: 0150/6100/1

Final versions of presentations that signal fundamental shifts in University policies, strategic directions, services, products or partnerships concerning collection management.

Includes presentations made by senior University officers and presentations that were never given.


Final versions of presentations that signal fundamental shifts in University policies, strategic directions, services, products or partnerships concerning external relations. e.g. university anniversaries, responses to global or community events. .. (Disposal Class)

Reference: 0200/6100/1

Final versions of presentations that signal fundamental shifts in University policies, strategic directions, services, products or partnerships concerning external relations. e.g. university anniversaries, responses to global or community events.

Includes presentations made by senior University officers and presentations that were never given.


Final versions of presentations that signal fundamental shifts in University policies, strategic directions, services, products or partnerships concerning financial management... (Disposal Class)

Reference: 0250/6100/1

Final versions of presentations that signal fundamental shifts in University policies, strategic directions, services, products or partnerships concerning financial management.

Includes presentations made by senior University officers and presentations that were never given.


Final versions of presentations that signal fundamental shifts in University policies, strategic directions, services, products or partnerships concerning human resources. e.g. changes to the way human resources are managed. .. (Disposal Class)

Reference: 0350/6100/1

Final versions of presentations that signal fundamental shifts in University policies, strategic directions, services, products or partnerships concerning human resources. e.g. changes to the way human resources are managed.

Includes presentations made by senior University officers and presentations that were never given.


Final versions of presentations that signal fundamental shifts in University policies, strategic directions, services, products or partnerships concerning information management. .. (Disposal Class)

Reference: 0400/6100/1

Final versions of presentations that signal fundamental shifts in University policies, strategic directions, services, products or partnerships concerning information management.

Includes presentations made by senior University officers and presentations that were never given.


Final versions of presentations that signal fundamental shifts in University policies, strategic directions, services, products or partnerships concerning legal services. .. (Disposal Class)

Reference: 0450/6100/1

Final versions of presentations that signal fundamental shifts in University policies, strategic directions, services, products or partnerships concerning legal services.

Includes presentations made by senior University officers and presentations that were never given.


Final versions of presentations that signal fundamental shifts in University policies, strategic directions, services, products or partnerships concerning occupational health & safety. .. (Disposal Class)

Reference: 0500/6100/1

Final versions of presentations that signal fundamental shifts in University policies, strategic directions, services, products or partnerships concerning occupational health & safety.

Includes presentations made by senior University officers and presentations that were never given.


Final versions of presentations that signal fundamental shifts in University policies, strategic directions, services, products or partnerships concerning research. .. (Disposal Class)

Reference: 0600/6100/1

Final versions of presentations that signal fundamental shifts in University policies, strategic directions, services, products or partnerships concerning research.

Includes presentations made by senior University officers and presentations that were never given.


Final versions of presentations that signal fundamental shifts in University policies, strategic directions, services, products or partnerships concerning student services. .. (Disposal Class)

Reference: 0700/6100/1

Final versions of presentations that signal fundamental shifts in University policies, strategic directions, services, products or partnerships concerning student services.

Includes presentations made by senior University officers and presentations that were never given.


Final versions of presentations that signal fundamental shifts in University policies, strategic directions, services, products or partnerships concerning University governance. e.g. changes to governance or administrative structure, RDMI. .. (Disposal Class)

Reference: 0300/6100/1

Final versions of presentations that signal fundamental shifts in University policies, strategic directions, services, products or partnerships concerning University governance. e.g. changes to governance or administrative structure, RDMI.

Includes presentations made by senior University officers and presentations that were never given.


Final versions of standards and specifications for the design and construction of University facilities. (Disposal Class)

Reference: 0550/2750/1

Final versions of standards and specifications for the design and construction of University facilities.


Final versions of submissions on issues directly relating to the university's functions, concerning controversial or national interest issues with far-reaching social and economic implications relating to the functional responsibilities of the university. .. (Disposal Class)

Reference: 0200/7700/1

Final versions of submissions on issues directly relating to the university's functions, concerning controversial or national interest issues with far-reaching social and economic implications relating to the functional responsibilities of the university.

Includes records documenting the development of submissions.


Final versions of submissions on issues directly relating to the university's functions, concerning controversial or national interest issues with far-reaching social and economic implications relating to the functional responsibilities of the university. .. (Disposal Class)

Reference: 0300/7700/1

Final versions of submissions on issues directly relating to the university's functions, concerning controversial or national interest issues with far-reaching social and economic implications relating to the functional responsibilities of the university.

Includes records documenting the development of submissions.


Final versions of submissions on issues directly relating to the university's functions, concerning controversial or national interest issues with far-reaching social and economic implications relating to the functional responsibilities of the university. .. (Disposal Class)

Reference: 0300/7750/1

Final versions of submissions on issues directly relating to the university's functions, concerning controversial or national interest issues with far-reaching social and economic implications relating to the functional responsibilities of the university.

Includes records documenting the development of submissions.


Final versions of submissions on issues directly relating to the university's functions, concerning controversial or national interest issues with far-reaching social and economic implications relating to the functional responsibilities of the university. .. (Disposal Class)

Reference: 0550/7700/1

Final versions of submissions on issues directly relating to the university's functions, concerning controversial or national interest issues with far-reaching social and economic implications relating to the functional responsibilities of the university.

Includes records documenting the development of submissions.


Final versions of submissions on issues directly relating to the university's functions, concerning controversial or national interest issues with far-reaching social and economic implications relating to the functional responsibilities of the university. .. (Disposal Class)

Reference: 0550/7750/1

Final versions of submissions on issues directly relating to the university's functions, concerning controversial or national interest issues with far-reaching social and economic implications relating to the functional responsibilities of the university.

Includes records documenting the development of submissions.


Final versions of submissions on issues directly relating to the university's functions, concerning controversial or national interest issues with far-reaching social and economic implications relating to the functional responsibilities of the university. .. (Disposal Class)

Reference: 0200/7750/1

Final versions of submissions on issues directly relating to the university's functions, concerning controversial or national interest issues with far-reaching social and economic implications relating to the functional responsibilities of the university.

Includes records documenting the development of submissions.


Final versions of submissions on issues directly relating to the university's functions, concerning controversial or national interest issues with far-reaching social and economic implications relating to the functional responsibilities of the university. .. (Disposal Class)

Reference: 0250/7750/1

Final versions of submissions on issues directly relating to the university's functions, concerning controversial or national interest issues with far-reaching social and economic implications relating to the functional responsibilities of the university.

Includes records documenting the development of submissions.


Final versions of submissions on issues directly relating to the university's functions, concerning other matters with no far-reaching social and economic implications relating to the functional responsibilities of the university. .. (Disposal Class)

Reference: 0200/7700/2

Final versions of submissions on issues directly relating to the university's functions, concerning other matters with no far-reaching social and economic implications relating to the functional responsibilities of the university.

Includes submissions concerning administrative matters and records documenting the development of submissions.


Final versions of submissions on issues directly relating to the university's functions, concerning other matters with no far-reaching social and economic implications relating to the functional responsibilities of the university. .. (Disposal Class)

Reference: 0300/7700/2

Final versions of submissions on issues directly relating to the university's functions, concerning other matters with no far-reaching social and economic implications relating to the functional responsibilities of the university.

Includes submissions concerning administrative matters and records documenting the development of submissions.


Final versions of submissions on issues directly relating to the university's functions, concerning other matters with no far-reaching social and economic implications relating to the functional responsibilities of the university. .. (Disposal Class)

Reference: 0300/7750/2

Final versions of submissions on issues directly relating to the university's functions, concerning other matters with no far-reaching social and economic implications relating to the functional responsibilities of the university.

Includes submissions concerning administrative matters and records documenting the development of submissions.


Final versions of submissions on issues directly relating to the university's functions, concerning other matters with no far-reaching social and economic implications relating to the functional responsibilities of the university. .. (Disposal Class)

Reference: 0550/7700/2

Final versions of submissions on issues directly relating to the university's functions, concerning other matters with no far-reaching social and economic implications relating to the functional responsibilities of the university.

Includes submissions concerning administrative matters and records documenting the development of submissions.


Final versions of submissions on issues directly relating to the university's functions, concerning other matters with no far-reaching social and economic implications relating to the functional responsibilities of the university. .. (Disposal Class)

Reference: 0550/7750/2

Final versions of submissions on issues directly relating to the university's functions, concerning other matters with no far-reaching social and economic implications relating to the functional responsibilities of the university.

Includes submissions concerning administrative matters and records documenting the development of submissions.


Final versions of submissions on issues directly relating to the university's functions, concerning other matters with no far-reaching social and economic implications relating to the functional responsibilities of the university. .. (Disposal Class)

Reference: 0200/7750/2

Final versions of submissions on issues directly relating to the university's functions, concerning other matters with no far-reaching social and economic implications relating to the functional responsibilities of the university.

Includes submissions concerning administrative matters and records documenting the development of submissions.


Final versions of submissions on issues directly relating to the university's functions, concerning other matters with no far-reaching social and economic implications relating to the functional responsibilities of the university. .. (Disposal Class)

Reference: 0250/7750/2

Final versions of submissions on issues directly relating to the university's functions, concerning other matters with no far-reaching social and economic implications relating to the functional responsibilities of the university.

Includes submissions concerning administrative matters and records documenting the development of submissions.


Final versions of university wide occupational health & safety plans. .. (Disposal Class)

Reference: 0500/5950/1

Final versions of university wide occupational health & safety plans.

Includes records that document substantial input or decisions made regarding the plans and those that document the implementation of the plans.

Includes EHS Management plans, OH&S Strategic Plan, Environmental Sustainability strategic plan.


Final, approved version of non university wide procedures supporting the financial management function... (Disposal Class)

Reference: 0250/6250/2

Final, approved version of non university wide procedures supporting the financial management function.

Includes divisional and work unit financial management procedures.


Final, approved version of procedures relating to academic programs. .. (Disposal Class)

Reference: 0050/6250/1

Final, approved version of procedures relating to academic programs.

Includes manuals, handbooks, guidelines, directives etc.

Includes procedures for Combined courses, Weighting of subjects, Complementary courses, Summer School, Full fee paying courses, Short courses, Undergraduate Degrees, Higher Degrees, Honorary Degrees, Masters Degrees, PhD Degrees, Postgraduate Degrees.


Final, approved version of procedures relating to alumni relations. .. (Disposal Class)

Reference: 0100/6250/1

Final, approved version of procedures relating to alumni relations.

Includes manuals, handbooks, guidelines, directives etc.

Includes procedures for Tax deductibility of donations, Alumni Scholarships, Fundraising, Alumni database, Graduate Union.


Final, approved version of procedures relating to collection management. .. (Disposal Class)

Reference: 0150/6250/1

Final, approved version of procedures relating to collection management.

Includes manuals, handbooks, guidelines, directives etc.


Final, approved version of procedures relating to energy management. .. (Disposal Class)

Reference: 0550/3150/4

Final, approved version of procedures relating to energy management.

Includes manuals, handbooks, guidelines, directives etc.


Final, approved version of procedures relating to external relations. .. (Disposal Class)

Reference: 0200/6250/1

Final, approved version of procedures relating to external relations.

Includes manuals, handbooks, guidelines, directives etc.

Includes procedures for publicity, media relations, academic & non-academic advertising, public lectures, Deans lectures, prospective students, Discover Day, Open days, Visits & visitors.


Final, approved version of procedures relating to governance. .. (Disposal Class)

Reference: 0300/6250/1

Final, approved version of procedures relating to governance.

Includes manuals, handbooks, guidelines, directives etc.

Includes procedures for establishment or conduct of University committees and working groups, Appointment to, membership and participation in University committees and working groups, Agreements with hospitals, Protocol for ceremonies, Use of titles and addresses, Protocol for visitors, University Crest, Academic Dress.


Final, approved version of procedures relating to human resources. .. (Disposal Class)

Reference: 0350/6250/1

Final, approved version of procedures relating to human resources.

Includes manuals, handbooks, guidelines, directives etc.

Includes procedures for conditions of employment, overtime, outside employment and company directorships, recruitment, selection and appointment process, retirement, resignation and redundancy, leave, exchange and secondment, promotions and reclassification, discipline, reclassification, chairs, staff development and training, staff education scheme, salaries, higher duties, travelling allowance, superannuation, enterprise bargaining, award restructuring, discrimination and discriminatory practices, equal opportunity, affirmative action, sexual harassment.


Final, approved version of procedures relating to information management. .. (Disposal Class)

Reference: 0400/6250/1

Final, approved version of procedures relating to information management.

Includes manuals, handbooks, guidelines, directives etc.

Includes procedures for copyright statutes, collection scheme agreements, licence agreements and precedents, copyright, Intellectual Property, library management, acquisition and disposal of library materials, branch libraries, access, inter-library loans, fines and charges, postal and courier services, records management program, student records, personnel records, conservation and preservation of records, appraisal and disposal of records, micrographics and imaging operations, development and implementation of recordkeeping systems, distribution of circulars and manuals within the University, Information Privacy, Freedom of Information.


Final, approved version of procedures relating to legal services. .. (Disposal Class)

Reference: 0450/6250/1

Final, approved version of procedures relating to legal services.

Includes manuals, handbooks, guidelines, directives etc.

Includes procedures for Agreements, Contracts, Patents.


Final, approved version of procedures relating to occupational health & safety. .. (Disposal Class)

Reference: 0500/6250/1

Final, approved version of procedures relating to occupational health & safety.

Includes manuals, handbooks, guidelines, directives etc.

Includes procedures for radiation protection, disaster protection and fire precautions, disposal of radioactive waste, environment management issues, dangerous goods and inflammable liquids, infectious diseases, Accident Procedures, Personal Injury Procedures, Safety Procedures, High Risk Activities Procedures, Personal Protective Equipment Procedures, Plant Equipment Procedures, Hazardous Substance Procedures, Accident Procedures, Personal Injury & Safety Procedures.


Final, approved version of procedures relating to property, assets & equipment. .. (Disposal Class)

Reference: 0550/6250/1

Final, approved version of procedures relating to property, assets & equipment.

Includes manuals, handbooks, guidelines, directives etc.

Includes procedures for Naming of Buildings, Disabled Facilities, Information Technology, Networking, Back up, Security, Disaster Protection, Purchase and Disposal of Equipment, Hire of Equipment, Grounds, Parking, Traffic, Motor Vehicles, Transport, Security, Tenders, Email, Software, Telephones, Computer Usage.


Final, approved version of procedures relating to research. .. (Disposal Class)

Reference: 0600/6250/1

Final, approved version of procedures relating to research.

Includes manuals, handbooks, guidelines, directives etc.

Includes procedures for Research Funding, Research Planning, Animal and Human Experimentation, Research Ethics, Code of Conduct.


Final, approved version of procedures relating to student administration. .. (Disposal Class)

Reference: 0650/6250/1

Final, approved version of procedures relating to student administration.

Includes manuals, handbooks, guidelines, directives etc.

Includes procedures for Admission, Entry Scores, Overseas Student Admission, Advanced Standing, Credit Transfer, Recognition of Prior Learning, Exchange Students, VCE, International Baccalaureate, Ad Eundum Statum Admission, Discipline, Misconduct, Deferment, Leave of Absence, Quotas, Suspension, Withdrawal, Exclusion, Transfer, Discontinuation, Deferral, Appointment of Examiners, Publication of Results, Examination of Theses, Special Consideration, Examination, Tuition Fees, Amenities and Services Fee, HECS, Overseas or International Students, Demonstrations, Academic Records, Elections, Excursions, Koorie Students, Unsatisfactory Progress, Awards, Prizes, Commonwealth Scholarships, Selection, Theses, Academic Records.


Final, approved version of procedures relating to student services. .. (Disposal Class)

Reference: 0700/6250/1

Final, approved version of procedures relating to student services.

Includes manuals, handbooks, guidelines, directives etc.

Includes procedures for Clubs and Societies affiliated to the Student Union, Sporting Clubs and Societies, Student Loans Fund, Recovery of Outstanding Loans, Financial Assistance, Housing, Student Elections, Chaplain, Student Union, Health Service, Counselling, Course and Careers.


Final, approved version of procedures relating to waste management. .. (Disposal Class)

Reference: 0550/8550/4

Final, approved version of procedures relating to waste management.

Includes manuals, handbooks, guidelines, directives etc.


Final, approved version of procedures relating to water management and water conservation. .. (Disposal Class)

Reference: 0550/8600/4

Final, approved version of procedures relating to water management and water conservation.

Includes manuals, handbooks, guidelines, directives etc.


Final, approved version of project management standards. (Disposal Class)

Reference: 0550/6350/1

Final, approved version of project management standards.


Final, approved versions of university wide energy management policies and standards. (Disposal Class)

Reference: 0550/3150/1

Final, approved versions of university wide energy management policies and standards.


Final, approved versions of university wide policies prescribing the way the university's academic programs operate... (Disposal Class)

Reference: 0050/6000/1

Final, approved versions of university wide policies prescribing the way the university's academic programs operate.

Includes university policies for Combined courses, Weighting of subjects, Complementary courses, Summer School, Full fee paying courses, Short courses, Undergraduate Degrees, Higher Degrees, Honorary Degrees, Masters Degrees, PhD Degrees, Postgraduate Degrees.


Final, approved versions of university wide policies prescribing the way the university's alumni relations operate... (Disposal Class)

Reference: 0100/6000/1

Final, approved versions of university wide policies prescribing the way the university's alumni relations operate.

Includes university policies for the Tax deductibility of donations, Alumni Scholarships, Fundraising, Alumni database, Graduate Union.


Final, approved versions of university wide policies prescribing the way the university's collection management operates... (Disposal Class)

Reference: 0150/6000/1

Final, approved versions of university wide policies prescribing the way the university's collection management operates.

Includes the university's Collection Management Policy.


Final, approved versions of university wide policies prescribing the way the university's external relations operate... (Disposal Class)

Reference: 0200/6000/1

Final, approved versions of university wide policies prescribing the way the university's external relations operate.

Includes university policies for publicity, media relations, academic & non-academic advertising, public lectures, Deans lectures, prospective students, Discover Day, Open days, Visits & visitors.


Final, approved versions of university wide policies prescribing the way the university's financial management operates... (Disposal Class)

Reference: 0250/6000/1

Final, approved versions of university wide policies prescribing the way the university's financial management operates.

Includes university policies on University bankers, banks on campus, bequests, budget, donations, gifts, fundraising, endowments, trust accounts, trust funds, investment, Capital Gains Tax, Fringe Benefits Tax, Goods & Services Tax, Income Tax, Land Tax, Payroll Tax, Sales Tax, Taxation Incentives Schemes, internal audit policy decisions.


Final, approved versions of university wide policies prescribing the way the university's governance operates... (Disposal Class)

Reference: 0300/6000/1

Final, approved versions of university wide policies prescribing the way the university's governance operates.

Includes university policies on the establishment or conduct of University committees and working groups, Appointment to, membership and participation in University committees and working groups, Agreements with hospitals, Protocol for ceremonies, Use of titles and addresses, Protocol for visitors, University Crest, Academic Dress.


Final, approved versions of university wide policies prescribing the way the university's human resources function operates... (Disposal Class)

Reference: 0350/6000/1

Final, approved versions of university wide policies prescribing the way the university's human resources function operates.

Includes university policies for conditions of employment, overtime, outside employment and company directorships, recruitment, selection and appointment process, retirement, resignation and redundancy, leave, exchange and secondment, promotions and reclassification, discipline, reclassification, chairs, staff development and training, staff education scheme, salaries, higher duties, travelling allowance, superannuation, enterprise bargaining, award restructuring, discrimination and discriminatory practices, equal opportunity, affirmative action, sexual harassment.


Final, approved versions of university wide policies prescribing the way the university's information management function operates... (Disposal Class)

Reference: 0400/6000/1

Final, approved versions of university wide policies prescribing the way the university's information management function operates.

Includes university policies on copyright statutes, collection scheme agreements, licence agreements and precedents, copyright, Intellectual Property, library management, acquisition and disposal of library materials, branch libraries, access, inter-library loans, fines and charges, postal and courier services, records management program, student records, personnel records, conservation and preservation of records, appraisal and disposal of records, micrographics and imaging operations, development and implementation of recordkeeping systems, distribution of circulars and manuals within the University, Information Privacy, Freedom of Information, Records Management Policy and Procedures Manual.


Final, approved versions of university wide policies prescribing the way the university's legal services operate. (Disposal Class)

Reference: 0450/6000/1

Final, approved versions of university wide policies prescribing the way the university's legal services operate.


Final, approved versions of university wide policies prescribing the way the university's occupational health & safety function operates... (Disposal Class)

Reference: 0500/6000/1

Final, approved versions of university wide policies prescribing the way the university's occupational health & safety function operates.

Includes university policies on Workcover, Workers Compensation, Occupational Health & Safety, Radiation Protection, Disaster Protection, Dangerous Goods, Radioactive Waste, Flammable Liquids, Environment Management, Infectious Diseases, Chemical Management, International Travel, Travel & Off Campus Risk, EHS Manual.


Final, approved versions of university wide policies prescribing the way the university's property, assets & equipment are used... (Disposal Class)

Reference: 0550/6000/1

Final, approved versions of university wide policies prescribing the way the university's property, assets & equipment are used.

Includes university policies on the Naming of Buildings, Disabled Facilities, Information Technology, Networking, Back up, Security, Disaster Protection, Purchase and Disposal of Equipment, Hire of Equipment, Grounds, Parking, Traffic, Motor Vehicles, Transport, Security, Tenders, Email, Software, Telephones, Computer Usage.


Final, approved versions of university wide policies prescribing the way the university's research function operates... (Disposal Class)

Reference: 0600/6000/1

Final, approved versions of university wide policies prescribing the way the university's research function operates.

Includes university policies for Research Funding, Research Planning, Animal and Human Experimentation, Research Ethics, Code of Conduct.


Final, approved versions of university wide policies prescribing the way the university's student administration operates... (Disposal Class)

Reference: 0650/6000/1

Final, approved versions of university wide policies prescribing the way the university's student administration operates.

Includes university policies for Admission, Entry Scores, Overseas Student Admission, Advanced Standing, Credit Transfer, Recognition of Prior Learning, Exchange Students, VCE, International Baccalaureate, Ad Eundum Statum Admission, Discipline, Misconduct, Deferment, Leave of Absence, Quotas, Suspension, Withdrawal, Exclusion, Transfer, Discontinuation, Deferral, Appointment of Examiners, Publication of Results, Examination of Theses, Special Consideration, Examination, Tuition Fees, Amenities and Services Fee, HECS, Overseas or International Students, Demonstrations, Academic Records, Elections, Excursions, Koorie Students, Unsatisfactory Progress, Awards, Prizes, Commonwealth Scholarships, Selection, Theses, Academic Records.


Final, approved versions of university wide policies prescribing the way the university's student services operate... (Disposal Class)

Reference: 0700/6000/1

Final, approved versions of university wide policies prescribing the way the university's student services operate.

Includes university policies on Clubs and Societies affiliated to the Student Union, Sporting Clubs and Societies, Student Loans Fund, Recovery of Outstanding Loans, Financial Assistance, Housing, Student Elections, Chaplain, Student Union, Health Service, Counselling, Course and Careers.


Final, approved versions of university wide waste management policies and standards. (Disposal Class)

Reference: 0550/8550/1

Final, approved versions of university wide waste management policies and standards.


Final, approved versions of university wide water management and water conservation policies and standards. (Disposal Class)

Reference: 0550/8600/1

Final, approved versions of university wide water management and water conservation policies and standards.


Financial Assistance (Activity Descriptor)

Reference: 3800

The activities involved in providing financial aid to students.


FINANCIAL MANAGEMENT (Function)

Reference: 0250

The function of managing the financial resources and obligations of the University.

Includes: Cash Transactions
Budgets
Financial Planning
External Audits


Financial Projects (Activity Descriptor)

Reference: 3850

The activities involved in administering financial project accounts in Themis.


Financial Statements (Activity Descriptor)

Reference: 3900

The activities involved in the production of financial statements to meet regulatory or reporting requirements.

Use CERTIFICATION OF ANNUAL ACCOUNTS for process of getting executive approval for the annual financial accounts.


First aid registers of injuries or treatment. (Disposal Class)

Reference: 0500/4600/4

First aid registers of injuries or treatment.


Fit Out (Activity Descriptor)

Reference: 3950

The activities involved in fitting out premises.

Use CONSTRUCTION for initial building or structural alterations to buildings.

Use INSTALLATION when installing specialist equipment into University buildings.


Formal, consolidated reports concerning governance matters which are not reproduced elsewhere... (Disposal Class)

Reference: 0300/6800/3

Formal, consolidated reports concerning governance matters which are not reproduced elsewhere.

Includes reports required for the purposes of meeting legislative objectives, final reports on performance and progress against objectives detailed in strategic or operational plans.

Includes reports to State and Commonwealth Governments, Faculty Annual Reports, Academic Annual Reports, Dean's Annual Reports, Statistical reports compiled by the Faculty, Department or School, Work Unit Annual Reports.


Formal, consolidated reports concerning human resources which are not reproduced elsewhere... (Disposal Class)

Reference: 0350/6800/2

Formal, consolidated reports concerning human resources which are not reproduced elsewhere.

Includes reports required for the purposes of meeting legislative objectives, final reports on performance and progress against objectives detailed in strategic or operational plans.


Formal, consolidated reports concerning information management which are not reproduced elsewhere... (Disposal Class)

Reference: 0400/6800/2

Formal, consolidated reports concerning information management which are not reproduced elsewhere.

Includes reports required for the purposes of meeting legislative objectives, final reports on performance and progress against objectives detailed in strategic or operational plans.


Formal, consolidated reports concerning legal services which are not reproduced elsewhere... (Disposal Class)

Reference: 0450/6800/2

Formal, consolidated reports concerning legal services which are not reproduced elsewhere.

Includes reports required for the purposes of meeting legislative objectives, final reports on performance and progress against objectives detailed in strategic or operational plans.


Formal, consolidated reports concerning occupational health & safety which are not reproduced elsewhere... (Disposal Class)

Reference: 0500/6800/2

Formal, consolidated reports concerning occupational health & safety which are not reproduced elsewhere.

Includes reports required for the purposes of meeting legislative objectives, final reports on performance and progress against objectives detailed in strategic or operational plans.


Formal, consolidated reports concerning property, assets & equipment which are not reproduced elsewhere... (Disposal Class)

Reference: 0550/6800/2

Formal, consolidated reports concerning property, assets & equipment which are not reproduced elsewhere.

Includes reports required for the purposes of meeting legislative objectives, final reports on performance and progress against objectives detailed in strategic or operational plans.


Formal, consolidated reports concerning research which are not reproduced elsewhere... (Disposal Class)

Reference: 0600/6800/2

Formal, consolidated reports concerning research which are not reproduced elsewhere.

Includes reports required for the purposes of meeting legislative objectives, final reports on performance and progress against objectives detailed in strategic or operational plans.

Includes Research Report, Research Performance Statistics, Grant Results.


Formal, consolidated reports concerning student administration which are not reproduced elsewhere... (Disposal Class)

Reference: 0650/6800/2

Formal, consolidated reports concerning student administration which are not reproduced elsewhere.

Includes reports required for the purposes of meeting legislative objectives, final reports on performance and progress against objectives detailed in strategic or operational plans.

Includes National Recruitment Program Reports, Educational Profile.


Formal, consolidated reports concerning student services which are not reproduced elsewhere... (Disposal Class)

Reference: 0700/6800/2

Formal, consolidated reports concerning student services which are not reproduced elsewhere.

Includes reports required for the purposes of meeting legislative objectives, final reports on performance and progress against objectives detailed in strategic or operational plans.

Includes Accommnet Annual Status Report, Priority Placement Reports, SHAP Reports, Temporary Housing Reports.


Formal, consolidated reports on academic programs which are not reproduced elsewhere... (Disposal Class)

Reference: 0050/6800/2

Formal, consolidated reports on academic programs which are not reproduced elsewhere.

Includes reports required for the purposes of meeting legislative objectives, final reports on performance and progress against objectives detailed in strategic or operational plans.

Includes utilisation rates of theatres statistical report.


Formal, consolidated reports on alumni relations which are not reproduced elsewhere... (Disposal Class)

Reference: 0100/6800/2

Formal, consolidated reports on alumni relations which are not reproduced elsewhere.

Includes reports required for the purposes of meeting legislative objectives, final reports on performance and progress against objectives detailed in strategic or operational plans.

Includes Report to Donors.


Formal, consolidated reports on collection management which are not reproduced elsewhere... (Disposal Class)

Reference: 0150/6800/2

Formal, consolidated reports on collection management which are not reproduced elsewhere.

Includes reports required for the purposes of meeting legislative objectives, final reports on performance and progress against objectives detailed in strategic or operational plans.


Formal, consolidated reports on external relations which are not reproduced elsewhere... (Disposal Class)

Reference: 0200/6800/2

Formal, consolidated reports on external relations which are not reproduced elsewhere.

Includes reports required for the purposes of meeting legislative objectives, final reports on performance and progress against objectives detailed in strategic or operational plans.


Forums (Activity Descriptor)

Reference: 4000

The activities involved in organising communication forums for staff of the organisation.

Use TRAINING when organising training and skills refresher seminars.

Use CONFERENCES when sending staff to externally organised professional association events.

Use PRESENTATIONS when developing content to deliver to staff or external stakeholder groups.


Freedom of Information (Activity Descriptor)

Reference: 4050

The activities involved in receiving, and responding to, requests for corporate records and information under Freedom of Information law.


Fundraising (Activity Descriptor)

Reference: 4100

The activities associated with attempts to raise money in the wider community.


Gas System test certificates. (Disposal Class)

Reference: 0500/2050/9

Gas System test certificates.


Gifts (Activity Descriptor)

Reference: 4150

The activities surrounding the receipt of gifts of property to the University; including artefacts, books, artwork and real estate.


GOVERNANCE (Function)

Reference: 0300

The function associated with ddefinition of the University mission, conferring of authority and verification of performance against external expectations and corporate standards/strategies.

Note: Includes the development of corporate business plans and policy statements


Graduations (Activity Descriptor)

Reference: 4200

The activities associated with making arrangements to confer degrees upon students.


Grants (Activity Descriptor)

Reference: 4250

The activities involved in applications for, and administration of, funds obtained through government or non government granting bodies.

Includes internal University grants.


Grievances (Activity Descriptor)

Reference: 4300

The processes associated with hearing, administering and resolving grievances.

Notes for shared directory implementation:

For Staff: Documentation may be placed on PERSONNEL FILE

For Students: Documentation may be placed on STUDENT FILE


Hazard Identification (Activity Descriptor)

Reference: 4350

The processes involved in identifying and documenting potential hazards to university processes, projects, property and staff.


Health Hazard Assessment Questionnaire (HHAQ). (Disposal Class)

Reference: 0500/4350/3

Health Hazard Assessment Questionnaire (HHAQ).


Health Hazard Assessment Questionnaire HHAQ (for employees exposed to hazardous substances). (Disposal Class)

Reference: 0500/4350/4

Health Hazard Assessment Questionnaire HHAQ (for employees exposed to hazardous substances).


Health Services (Activity Descriptor)

Reference: 4400

The activities associated with the provision of health consultation services on campus.

Use INCIDENTS for documenting initial treatment offered for injuries and illness.

Use STAFF COUNSELLING/ STUDENT COUNSELLING for provision of counselling to students or staff

Use HEALTH SURVEILLANCE for health monitoring of staff for EH&S purposes.


Health Surveillance (Activity Descriptor)

Reference: 4450

The activities involved in monitoring the health of staff exposed to chemical/biological substances, temperature extremes, or other health hazards.

Use HEALTH SERVICES for the provision of doctor's consultations.


Honorary Appointments (Activity Descriptor)

Reference: 4500

The activities involved in the recruitment/appointment of honorary staff.


Honorary Degrees (Activity Descriptor)

Reference: 4550

The activities involved in the awarding of honorary degrees to dignitaries and public figures.

Includes: Deliberations and recommendations concerning the awarding of such degrees:

Use GRADUATIONS when making arrangements for graduation ceremonies


Honours Theses. (Disposal Class)

Reference: 0650/1100/11

Honours Theses.


HUMAN RESOURCES (Function)

Reference: 0350

The function of managing employees and employee related processes for the University.

Includes: Staff Development
Performance Management
Industrial Relations
Honorary Staff
Discipline


INACTIVE - use 0650/7650/1 instead (Disposal Class)

Reference: 0650/7650/3

INACTIVE - use 0650/7650/1 instead


INACTIVE - use 0650/7650/1 instead. (Disposal Class)

Reference: 0650/7650/16

INACTIVE - use 0650/7650/1 instead.


INACTIVE - use 0650/7650/2 instead (Disposal Class)

Reference: 0650/7650/4

INACTIVE - use 0650/7650/2 instead


INACTIVE - use 0650/7650/2 instead (Disposal Class)

Reference: 0650/7650/17

INACTIVE - use 0650/7650/2 instead


Incidents (Activity Descriptor)

Reference: 4600

The processes involved in managing workplace/campus incidents.


Induction (Activity Descriptor)

Reference: 4650

The processes involved in introducing new staff to the university's policies and procedures, their working environment & the responsibilities of their role.


Industrial Relations (Activity Descriptor)

Reference: 4700

The activities involved in conducting relations with the workforce, and its representatives, with the aim of industrial harmony.

Includes enterprise bargaining and industrial award negotiations.

Use EMPLOYMENT CONDITIONS when negotiating conditions with individual employees.


INFORMATION MANAGEMENT (Function)

Reference: 0400

The function associated with managing the University's information resources, services and the intellectual systems which underpin them.

Includes: systems for the management and capture of records, library resources and university web pages

Use COLLECTION MANAGEMENT for the storage, description and access to information held in the university's archival collections.


Information outlining available EHS training courses and programs. .. (Disposal Class)

Reference: 0500/8250/6

Information outlining available EHS training courses and programs.

Includes publicity material and testimonials collected about courses and programs.


Information outlining available information management training courses and programs. .. (Disposal Class)

Reference: 0400/8250/6

Information outlining available information management training courses and programs.

Includes publicity material and testimonials collected about courses and programs.


Information outlining available staff development opportunities. .. (Disposal Class)

Reference: 0350/7450/6

Information outlining available staff development opportunities.

Includes publicity material and testimonials collected about staff development courses and programs.


Information Security (Activity Descriptor)

Reference: 4750

The activities involved in the protection and safeguarding of information within systems, in accordance with legislative or voluntary standards.

Includes: Processes aimed at ensuring information privacy


Infrastructure Planning (Activity Descriptor)

Reference: 4800

The activities involved in the planning of development & construction projects.

Includes planning for greenfields sites, refurbishments and for demolition of existing facilities.

Use SITE PREPARATION when actually conducting the clearing of building sites prior to new construction.


Inquiries (Activity Descriptor)

Reference: 4850

The activities involved in participating in, and contributing to, inquiries held by external bodies.

Includes: Royal Commissions
Commissions of Inquiry

Use SUBMISSIONS (External) when submitting the views of the university in other than a formal inquiry context.


Inspections (Activity Descriptor)

Reference: 4900

The activity of checking workspaces, equipment and processes for conformity to legislative benchmarks or standards.


Installation (Activity Descriptor)

Reference: 4950

The activities involved in placing equipment in position & connecting and adjusting it for use.

Use FIT OUT for the installation of fixed fittings in buildings owned/operated by the University.

Use CONSTRUCTION when building new premises from scratch.


Instructions for the use of technology and telecommunications systems... (Disposal Class)

Reference: 0150/7950/5

Instructions for the use of technology and telecommunications systems.

Includes equipment and software manuals and operating instructions.


Instructions for the use of technology and telecommunications systems... (Disposal Class)

Reference: 0400/7950/5

Instructions for the use of technology and telecommunications systems.

Includes equipment and software manuals and operating instructions.


Insurance (Activity Descriptor)

Reference: 5000

The activities involved in arranging to insure the university's property, students and staff against potential loss, damage, injury or death.

Use CLAIMS for claims against the university on insurable matters.


Intellectual Property (Activity Descriptor)

Reference: 5050

The activities surrounding assertion and administration of the university's intellectual property, and that of its academic staff.

Includes trademarks.

Use COPYRIGHT COMPLIANCE for matters involving compliance with the university's obligations to copyright holders and their representatives.

Use COMMERCIALISATION when developing products based on patents registered.


Internal Audit (Activity Descriptor)

Reference: 5100

The activities associated with formalised internal checks of systems, records and processes, against relevant legislation, regulation and standards.


Internal Committees established for operational purposes that do not determine University wide policy direction or strategic planning. .. (Disposal Class)

Reference: 0500/2000/7

Internal Committees established for operational purposes that do not determine University wide policy direction or strategic planning.

Includes working groups, adhoc committees and staff meetings of units or work areas within the university, such as work unit EHS committees.

Master and duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


Internal Committees established for operational purposes that do not determine University wide policy direction or strategic planning. Includes working groups, adhoc committees and staff meetings of units or work areas within the university... (Disposal Class)

Reference: 0050/2000/10

Internal Committees established for operational purposes that do not determine University wide policy direction or strategic planning. Includes working groups, adhoc committees and staff meetings of units or work areas within the university.

Master and duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


Internal Committees established for operational purposes that do not determine University wide policy direction or strategic planning. Includes working groups, adhoc committees and staff meetings of units or work areas within the university... (Disposal Class)

Reference: 0100/2000/10

Internal Committees established for operational purposes that do not determine University wide policy direction or strategic planning. Includes working groups, adhoc committees and staff meetings of units or work areas within the university.

Master and duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


Internal Committees established for operational purposes that do not determine University wide policy direction or strategic planning. Includes working groups, adhoc committees and staff meetings of units or work areas within the university... (Disposal Class)

Reference: 0150/2000/7

Internal Committees established for operational purposes that do not determine University wide policy direction or strategic planning. Includes working groups, adhoc committees and staff meetings of units or work areas within the university.

Master and duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


Internal Committees established for operational purposes that do not determine University wide policy direction or strategic planning. Includes working groups, adhoc committees and staff meetings of units or work areas within the university... (Disposal Class)

Reference: 0200/2000/7

Internal Committees established for operational purposes that do not determine University wide policy direction or strategic planning. Includes working groups, adhoc committees and staff meetings of units or work areas within the university.

Master and duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


Internal Committees established for operational purposes that do not determine University wide policy direction or strategic planning. Includes working groups, adhoc committees and staff meetings of units or work areas within the university... (Disposal Class)

Reference: 0250/2000/7

Internal Committees established for operational purposes that do not determine University wide policy direction or strategic planning. Includes working groups, adhoc committees and staff meetings of units or work areas within the university.

Master and duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


Internal Committees established for operational purposes that do not determine University wide policy direction or strategic planning. Includes working groups, adhoc committees and staff meetings of units or work areas within the university... (Disposal Class)

Reference: 0300/2000/9

Internal Committees established for operational purposes that do not determine University wide policy direction or strategic planning. Includes working groups, adhoc committees and staff meetings of units or work areas within the university.

Master and duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


Internal Committees established for operational purposes that do not determine University wide policy direction or strategic planning. Includes working groups, adhoc committees and staff meetings of units or work areas within the university... (Disposal Class)

Reference: 0350/2000/7

Internal Committees established for operational purposes that do not determine University wide policy direction or strategic planning. Includes working groups, adhoc committees and staff meetings of units or work areas within the university.

Master and duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


Internal Committees established for operational purposes that do not determine University wide policy direction or strategic planning. Includes working groups, adhoc committees and staff meetings of units or work areas within the university... (Disposal Class)

Reference: 0400/2000/7

Internal Committees established for operational purposes that do not determine University wide policy direction or strategic planning. Includes working groups, adhoc committees and staff meetings of units or work areas within the university.

Master and duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


Internal Committees established for operational purposes that do not determine University wide policy direction or strategic planning. Includes working groups, adhoc committees and staff meetings of units or work areas within the university... (Disposal Class)

Reference: 0450/2000/7

Internal Committees established for operational purposes that do not determine University wide policy direction or strategic planning. Includes working groups, adhoc committees and staff meetings of units or work areas within the university.

Master and duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


Internal Committees established for operational purposes that do not determine University wide policy direction or strategic planning. Includes working groups, adhoc committees and staff meetings of units or work areas within the university... (Disposal Class)

Reference: 0550/2000/7

Internal Committees established for operational purposes that do not determine University wide policy direction or strategic planning. Includes working groups, adhoc committees and staff meetings of units or work areas within the university.

Master and duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


Internal Committees established for operational purposes that do not determine University wide policy direction or strategic planning. Includes working groups, adhoc committees and staff meetings of units or work areas within the university... (Disposal Class)

Reference: 0600/2000/7

Internal Committees established for operational purposes that do not determine University wide policy direction or strategic planning. Includes working groups, adhoc committees and staff meetings of units or work areas within the university.

Master and duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


Internal Committees established for operational purposes that do not determine University wide policy direction or strategic planning. Includes working groups, adhoc committees and staff meetings of units or work areas within the university... (Disposal Class)

Reference: 0650/2000/7

Internal Committees established for operational purposes that do not determine University wide policy direction or strategic planning. Includes working groups, adhoc committees and staff meetings of units or work areas within the university.

Master and duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


Internal Committees established for operational purposes that do not determine University wide policy direction or strategic planning. Includes working groups, adhoc committees and staff meetings of units or work areas within the university... (Disposal Class)

Reference: 0700/2000/7

Internal Committees established for operational purposes that do not determine University wide policy direction or strategic planning. Includes working groups, adhoc committees and staff meetings of units or work areas within the university.

Master and duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements... (Disposal Class)

Reference: 0050/2000/12

Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements... (Disposal Class)

Reference: 0100/2000/12

Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements... (Disposal Class)

Reference: 0150/2000/9

Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements... (Disposal Class)

Reference: 0200/2000/9

Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements... (Disposal Class)

Reference: 0250/2000/9

Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements... (Disposal Class)

Reference: 0300/2000/11

Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements... (Disposal Class)

Reference: 0350/2000/9

Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements... (Disposal Class)

Reference: 0400/2000/9

Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements... (Disposal Class)

Reference: 0450/2000/9

Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements... (Disposal Class)

Reference: 0500/2000/9

Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements... (Disposal Class)

Reference: 0550/2000/9

Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements... (Disposal Class)

Reference: 0600/2000/9

Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements... (Disposal Class)

Reference: 0650/2000/9

Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements... (Disposal Class)

Reference: 0700/2000/9

Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.


Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements... (Disposal Class)

Reference: 0100/2000/11

Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.


Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements... (Disposal Class)

Reference: 0250/2000/8

Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.


Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements... (Disposal Class)

Reference: 0400/2000/8

Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.


Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements... (Disposal Class)

Reference: 0450/2000/8

Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.


Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements... (Disposal Class)

Reference: 0600/2000/8

Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.

Animal Welfare Committee, Human Research Ethics Committee, Human Ethics Subcommittee, Research and Research Training Committee, John Barry Memorial Fund Committee.


Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements... (Disposal Class)

Reference: 0650/2000/8

Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.

Association of Rhodes Scholars in Australia Scholarship Committee, Lockie Bequest Committee, Lorna Stirling Estate Committee, Albert H. Maggs Composition Award Selection, Selection Appeals Committee, Selection Procedures Committee, Access Programs Sub Committee, Student Entry Pathways Sub Committee, Undergraduate and Graduate Coursework Scholarships Sub Committee, Indigenous Scholarships and Awards Committee, Postgraduate Scholarships Committee, Faculty Unsatisfactory Progress/Student Progress Committees.


Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements... (Disposal Class)

Reference: 0050/2000/11

Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.

Australia and New Zealand School of Government Committee, Joint Committee of Academic Board and Heads of Colleges, Liaison Committee with the Victorian College of Optometry, Melbourne Business School Committee, Melbourne College of Divinity Committee, Postgraduate Coursework Programs Committee, Indigenous Studies Sub Committee, Research Higher Degrees Committee, Melbourne Custom Programs Committee, Teaching and Learning Development Committee, Teaching and Learning Quality Assurance Committee (TALQAC), Undergraduate Programs Committee, Melbourne Model Committees.


Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements... (Disposal Class)

Reference: 0550/2000/8

Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.

Buildings and Estates Committee, Heritage Sub Committee, Landscape and Open Space Sub Committee, Building Design Review Sub Committee, The Macgeorge Bequest Committee of Management, The University of Melbourne Architecture Trust Fund, IT Council.


Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements... (Disposal Class)

Reference: 0150/2000/8

Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.

Includes the Sir John Allisson Fund Committee, Ian Potter Museum of Art Fund Committee, Libraries and Academic Resources Committee LARC, Archives Advisory Board, Donald Thomson Collection Administration Committee, Grainger Renewal Steering Committee.


Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements... (Disposal Class)

Reference: 0200/2000/8

Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.

Includes Honours Committee, Sydney Rubbo Memorial Trust Committee, The Sir Bernard Heinze Memorial Award Committee, Palladio Trust Committee, Australian Studies Editorial Board, Cultural and Community Relations Advisory Committee, International Strategy and Coordination Advisory Group, Friends of the Baillieu Library, Grainger Museum Members.


Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements... (Disposal Class)

Reference: 0500/2000/8

Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.

Includes University Occupational Health and Safety Committee, EHS Coordination Committee, Staff Environment Advocates Forum.


Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements... (Disposal Class)

Reference: 0300/2000/10

Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.

Legislation and Trusts Committee, Statutes and Regulations Committee, Audit and Risk Committee, Council Nominations and Governance Committee, VCA Integration Committee, University of Melbourne Australian Centre Foundation Board of Management, Meanjin Company Board of Management, Board of the Faculty of Land and Food Resources, Veterinary Clinic and Hospital Board of Management, Melbourne Theatre Company Board of Management, International House Council, Medley Hall Council, The Ian Potter Museum of Art Board of Management, Asialink Board of Management, Melbourne University Bookshop Board of Management, Theatre Board, Australian Centre Advisory Board, Senior Executive.


Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements... (Disposal Class)

Reference: 0350/2000/8

Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.

Remuneration and Employment Conditions Committee, Dyason Fellowship Committee, Senior Appointments and Promotions Committee, Universitas 21 Fellowship Selection Committee, Staff Equity and Diversity Committee.


Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements... (Disposal Class)

Reference: 0700/2000/8

Internal Committees established to determine University wide policy direction or strategic planning or to meet regulatory and statutory requirements.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.

Student Housing Board, Transition Committee.


International Student Case Notes (Disposal Class)

Reference: 0700/8300/4

International Student Case Notes


Inventories (Activity Descriptor)

Reference: 5150

The processes involved in preparing, and auditing against, lists of assets or items in University collections.

Includes documentation concerning physical placement and tracking of items within the organisation.

Use METADATA when preparing archival finding aids


Investigations (Activity Descriptor)

Reference: 5200

The activities associated with conducting systematic examinations of events, processes and/or people.

Use INQUIRIES in cases where the investigation is prompted by the need to respond to a Government inquiry.

Use LITIGATION where the investigation occurs in the context of an already existing legal action.


Investigations into and responses to disclosures made under the Whistleblower's Protection Act 2001... (Disposal Class)

Reference: 0300/8700/1

Investigations into and responses to disclosures made under the Whistleblower's Protection Act 2001.

Includes Ombudsman's reports.


Investments (Activity Descriptor)

Reference: 5250

The activities involved in managing investment funds of the University.


Items collected from external media sources... (Disposal Class)

Reference: 0200/5600/3

Items collected from external media sources.

Includes copies of news cuttings and transcripts and items from media monitor services, including those specifically related to the University's operations.


Joint Ventures and Engagement (Activity Descriptor)

Reference: 5300

The activities associated with the University's engagement and joint ventures with other institutions, government agencies, private sector organisations and community groups.

Activities may include initial contact, liaison, information sharing, mutual support and collaboration.

Use AGREEMENTS for agreements and Memoranda of Understanding developed as a result of the engagement or joint venture.

Use AMALGAMATION for the amalgamation of the university or its subsidiaries with external bodies.

Use REPRESENTATION for staff participation on the boards of Joint venture entities.


Leasing (Activity Descriptor)

Reference: 5350

The activities involved when leasing equipment, vehicles or other assets to, or from, external entities.

Includes: Short term equipment & labour hires.

Use PROCUREMENT for property and equipment acquired through purchase.

Use TENDERING when inviting tenders for supply of property or equipment through Tender Board processes.

Use AGREEMENTS for lease agreements.


LEGAL SERVICES (Function)

Reference: 0450

The function associated with the provision and management of legal services on behalf of the University and its component parts.

Includes: legal advice, litigation, legal agreements and disputes.

Use STUDENT SERVICES for matters involving provision of legal advice and assistance to students.


Legislation (Activity Descriptor)

Reference: 5400

The activities associated with the development of university statutes and regulations.

Use SUBMISSIONS (external) when providing the university's view on legislative instruments before state or federal parliament.


Library Borrowing Membership Form (Disposal Class)

Reference: 0150/0250/4

Library Borrowing Membership Form


Library Release Authorisation Form for PhD Theses (Disposal Class)

Reference: 0150/0250/5

Library Release Authorisation Form for PhD Theses


Litigation (Activity Descriptor)

Reference: 5450

The activities involved in pursuing or defending legal actions.


Maintenance (Activity Descriptor)

Reference: 5500

The activities involved in maintaining and repairing buildings, assets and equipment. Includes hard infrastructure and software involved in computer and telephone networks.

Examples: Warranties
Gardening
Cleaning


Marketing (Activity Descriptor)

Reference: 5550

The activity of promoting products and services of the university to clients and potential clients, both inside and outside the university.

Use MEDIA RELATIONS when liaising and communicating with the print, broadcast and narrowcast media.


Master control records for University recordkeeping systems... (Disposal Class)

Reference: 0150/5650/1

Master control records for University recordkeeping systems.

Includes archival management systems, registers and indexes.


Master control records for University recordkeeping systems... (Disposal Class)

Reference: 0400/5650/1

Master control records for University recordkeeping systems.

Includes archival management systems, registers and indexes.


Master copy of University records classification schemes or thesauri. (Disposal Class)

Reference: 0150/5650/2

Master copy of University records classification schemes or thesauri.


Master copy of University records classification schemes or thesauri. (Disposal Class)

Reference: 0400/5650/2

Master copy of University records classification schemes or thesauri.


Master set of commissioned photographs, moving images and audio casts on University activities... (Disposal Class)

Reference: 0100/6450/4

Master set of commissioned photographs, moving images and audio casts on University activities.

Includes Visions and Up Close.


Master set of commissioned photographs, moving images and audio casts on University activities... (Disposal Class)

Reference: 0200/6450/4

Master set of commissioned photographs, moving images and audio casts on University activities.

Includes Visions and Up Close.


Master set of commissioned photographs, moving images and audio casts on University activities... (Disposal Class)

Reference: 0300/6450/4

Master set of commissioned photographs, moving images and audio casts on University activities.

Includes Visions and Up Close.


Master set of commissioned photographs, moving images and audio casts on University activities... (Disposal Class)

Reference: 0400/6450/7

Master set of commissioned photographs, moving images and audio casts on University activities.

Includes Visions and Up Close.


Master set of commissioned photographs, moving images and audio casts on University activities... (Disposal Class)

Reference: 0600/6450/4

Master set of commissioned photographs, moving images and audio casts on University activities.

Includes Visions and Up Close.


Master set of commissioned photographs, moving images and audio casts on University activities... (Disposal Class)

Reference: 0700/6450/4

Master set of commissioned photographs, moving images and audio casts on University activities.

Includes Visions and Up Close.


Master set of courses approved by school, faculty, department or internal governing body... (Disposal Class)

Reference: 0050/2450/2

Master set of courses approved by school, faculty, department or internal governing body.

Includes approval documentation.


Master set of curricula/subjects approved by school, faculty, department or internal governing body. (Disposal Class)

Reference: 0050/2500/1

Master set of curricula/subjects approved by school, faculty, department or internal governing body.


Master set of minutes, agendas, reports, resolutions, submissions and other meeting papers for Academic Board. (Disposal Class)

Reference: 0050/2000/2

Master set of minutes, agendas, reports, resolutions, submissions and other meeting papers for Academic Board.


Master set of minutes, agendas, reports, resolutions, submissions and other meeting papers for Council. (Disposal Class)

Reference: 0300/2350/2

Master set of minutes, agendas, reports, resolutions, submissions and other meeting papers for Council.


Master set of minutes, agendas, reports, resolutions, submissions and other meeting papers for the Committee of Convocation. (Disposal Class)

Reference: 0100/2000/2

Master set of minutes, agendas, reports, resolutions, submissions and other meeting papers for the Committee of Convocation.


Master set of transcripts of speeches, proceedings and reports presented at conferences convened by the University. (Disposal Class)

Reference: 0200/2150/1

Master set of transcripts of speeches, proceedings and reports presented at conferences convened by the University.


Master set of transcripts of speeches, proceedings and reports presented at conferences convened by the University. (Disposal Class)

Reference: 0350/2150/1

Master set of transcripts of speeches, proceedings and reports presented at conferences convened by the University.


Master set of transcripts of speeches, proceedings and reports presented at conferences convened by the University. (Disposal Class)

Reference: 0650/2150/1

Master set of transcripts of speeches, proceedings and reports presented at conferences convened by the University.


Master set of University press releases and media statements. (Disposal Class)

Reference: 0200/5600/1

Master set of University press releases and media statements.


Master set of University wide manuals, handbooks, guidelines, directives etc. detailing procedures supporting the financial management function... (Disposal Class)

Reference: 0250/6250/1

Master set of University wide manuals, handbooks, guidelines, directives etc. detailing procedures supporting the financial management function.

Includes Financial Management Policy and Procedures Manual, bequests, donations, gifts, fundraising, endowments, trust accounts and trust funds, taxation and investments.


Masters Theses. (Disposal Class)

Reference: 0650/1100/12

Masters Theses.


Material Safety Data Sheets (MSDS) prepared by the manufacturers of chemicals which describe the properties and uses of the substance... (Disposal Class)

Reference: 0500/2050/6

Material Safety Data Sheets (MSDS) prepared by the manufacturers of chemicals which describe the properties and uses of the substance.

Includes dangerous goods, hazardous substances, drugs, poisons and controlled substances and also medicines, agricultural and veterinary chemicals.


Media Relations (Activity Descriptor)

Reference: 5600

The activities associated with maintaining and documenting relationships with print, electronic, broadcast & narrowcast media.

Includes: Press Cuttings
Media Statements
Press Releases

Use MARKETING when running programs to advertise products, services and the university experience


Media releases received from external organisations, including those from other universities. (Disposal Class)

Reference: 0200/5600/4

Media releases received from external organisations, including those from other universities.


Membership (Activity Descriptor)

Reference: 5625

The management of members of the University community who subscribe to a particular service or group.


Metadata (Activity Descriptor)

Reference: 5650

The processes associated with the attachment of descriptive, contextual or catalogue data to collections, systems and/or their component items.

Includes: Catalogue records
Archival Finding Aids
Location Guides

Use ANALYSIS for the development of metadata standards that involve the analysis of business processes.


Naming (Activity Descriptor)

Reference: 5700

The activities concerned with arrangements to name University buildings/gardens and streets.


Non compliance notices issued under OH&S legislation. (Disposal Class)

Reference: 0500/2050/3

Non compliance notices issued under OH&S legislation.


Notification of incidents to external statutory and regulatory authorities including Worksafe Victoria. (Disposal Class)

Reference: 0500/4600/7

Notification of incidents to external statutory and regulatory authorities including Worksafe Victoria.


OCCUPATIONAL HEALTH & SAFETY (Function)

Reference: 0500

The function of management of university work and study environments for compliance with occupational health and safety legislation, regulation and voluntary standards.

Includes: SAFETY MAP


Occupational Health & Safety Act 2004 (Source)

Reference: S0004


Official reports of overseas visits by senior academic or general staff in an official representative capacity. (Disposal Class)

Reference: 0200/8500/4

Official reports of overseas visits by senior academic or general staff in an official representative capacity.


Official reports of overseas visits by University staff who are not representing the University in an official capacity. (Disposal Class)

Reference: 0200/8500/5

Official reports of overseas visits by University staff who are not representing the University in an official capacity.


Once copy of each University exhibition catalogue. (Disposal Class)

Reference: 0050/5750/1

Once copy of each University exhibition catalogue.


Once copy of each University exhibition catalogue. (Disposal Class)

Reference: 0150/5750/1

Once copy of each University exhibition catalogue.


Once copy of each University exhibition catalogue. (Disposal Class)

Reference: 0200/5750/1

Once copy of each University exhibition catalogue.


One copy of each University publication publicising or promoting University activities that is not required to be lodged with the State Library of Victoria in compliance with the Libraries Act 1988 s.49... (Disposal Class)

Reference: 0400/6450/1

One copy of each University publication publicising or promoting University activities that is not required to be lodged with the State Library of Victoria in compliance with the Libraries Act 1988 s.49.

Includes pamphlets and brochures.


One copy of each University publication that has been lodged with the State Library of Victoria in compliance with the Libraries Act 1988 s.49. (Disposal Class)

Reference: 0400/6450/3

One copy of each University publication that has been lodged with the State Library of Victoria in compliance with the Libraries Act 1988 s.49.


Outreach (Activity Descriptor)

Reference: 5750

The activities involved in delivering cultural or auxiliary programs for public, and/or internal audiences.

Includes: Concerts
Exhibitions
Public Lectures

Use AGREEMENTS for records relating to exhibition items that have been loaned by agreement.


Papers presented by University staff to conferences as part of their own professional development. (Disposal Class)

Reference: 0350/2150/5

Papers presented by University staff to conferences as part of their own professional development.


Papers presented by University staff to conferences convened by other organisations and which addresses the University's policy, strategic direction or new services, products or partnerships. (Disposal Class)

Reference: 0200/2150/4

Papers presented by University staff to conferences convened by other organisations and which addresses the University's policy, strategic direction or new services, products or partnerships.


Papers presented by University staff to conferences convened by other organisations and which addresses the University's policy, strategic direction or new services, products or partnerships. (Disposal Class)

Reference: 0350/2150/4

Papers presented by University staff to conferences convened by other organisations and which addresses the University's policy, strategic direction or new services, products or partnerships.


Participants' reports on conferences arranged by other organisations. (Disposal Class)

Reference: 0200/2150/6

Participants' reports on conferences arranged by other organisations.


Participants' reports on conferences arranged by other organisations. (Disposal Class)

Reference: 0350/2150/7

Participants' reports on conferences arranged by other organisations.


Participants' reports on conferences arranged by other organisations. (Disposal Class)

Reference: 0350/7450/8

Participants' reports on conferences arranged by other organisations.


Participants' reports on conferences arranged by other organisations. (Disposal Class)

Reference: 0500/8250/8

Participants' reports on conferences arranged by other organisations.


Participants' reports on conferences arranged by other organisations. (Disposal Class)

Reference: 0650/2150/5

Participants' reports on conferences arranged by other organisations.


Participants' reports on conferences arranged by other organisations. (Disposal Class)

Reference: 0400/8250/8

Participants' reports on conferences arranged by other organisations.


Performance agreements with individual employees... (Disposal Class)

Reference: 0350/5800/2

Performance agreements with individual employees.

Includes final version of agreement, notes from meetings with employees, assessment and review reports, disputes arising from the performance management process.


Performance Management (Activity Descriptor)

Reference: 5800

The activities involved in establishing and measuring individual staff objectives in the context of overall organisational goals, strategic and operational plans.

Use STAFF DEVELOPMENT when broadening and upgrading staff skills in accordance with performance development plans.


Periodic reports produced on recurring activities related to academic programs. .. (Disposal Class)

Reference: 0050/6800/1

Periodic reports produced on recurring activities related to academic programs.

Includes interim progress reports addressing performance against strategic & operational plans and reports that are not required for the purposes of meeting legislative objectives.


Periodic reports produced on recurring activities related to alumni relations. .. (Disposal Class)

Reference: 0100/6800/1

Periodic reports produced on recurring activities related to alumni relations.

Includes interim progress reports addressing performance against strategic & operational plans and reports that are not required for the purposes of meeting legislative objectives.


Periodic reports produced on recurring activities related to collection management. .. (Disposal Class)

Reference: 0150/6800/1

Periodic reports produced on recurring activities related to collection management.

Includes interim progress reports addressing performance against strategic & operational plans and reports that are not required for the purposes of meeting legislative objectives.


Periodic reports produced on recurring activities related to external relations. .. (Disposal Class)

Reference: 0200/6800/1

Periodic reports produced on recurring activities related to external relations.

Includes interim progress reports addressing performance against strategic & operational plans and reports that are not required for the purposes of meeting legislative objectives.


Periodic reports produced on recurring activities related to governance matters. .. (Disposal Class)

Reference: 0300/6800/2

Periodic reports produced on recurring activities related to governance matters.

Includes interim progress reports addressing performance against strategic & operational plans and reports that are not required for the purposes of meeting legislative objectives.


Periodic reports produced on recurring activities related to human resources. .. (Disposal Class)

Reference: 0350/6800/1

Periodic reports produced on recurring activities related to human resources.

Includes interim progress reports addressing performance against strategic & operational plans and reports that are not required for the purposes of meeting legislative objectives.


Periodic reports produced on recurring activities related to information management. .. (Disposal Class)

Reference: 0400/6800/1

Periodic reports produced on recurring activities related to information management.

Includes interim progress reports addressing performance against strategic & operational plans and reports that are not required for the purposes of meeting legislative objectives.


Periodic reports produced on recurring activities related to legal services. .. (Disposal Class)

Reference: 0450/6800/1

Periodic reports produced on recurring activities related to legal services.

Includes interim progress reports addressing performance against strategic & operational plans and reports that are not required for the purposes of meeting legislative objectives.


Periodic reports produced on recurring activities related to occupational health & safety. .. (Disposal Class)

Reference: 0500/6800/1

Periodic reports produced on recurring activities related to occupational health & safety.

Includes interim progress reports addressing performance against strategic & operational plans and reports that are not required for the purposes of meeting legislative objectives.


Periodic reports produced on recurring activities related to property, assets & equipment. .. (Disposal Class)

Reference: 0550/6800/1

Periodic reports produced on recurring activities related to property, assets & equipment.

Includes interim progress reports addressing performance against strategic & operational plans and reports that are not required for the purposes of meeting legislative objectives.


Periodic reports produced on recurring activities related to research. .. (Disposal Class)

Reference: 0600/6800/1

Periodic reports produced on recurring activities related to research.

Includes interim progress reports addressing performance against strategic & operational plans and reports that are not required for the purposes of meeting legislative objectives.


Periodic reports produced on recurring activities related to student administration. .. (Disposal Class)

Reference: 0650/6800/1

Periodic reports produced on recurring activities related to student administration.

Includes interim progress reports addressing performance against strategic & operational plans and reports that are not required for the purposes of meeting legislative objectives.


Periodic reports produced on recurring activities related to student services. .. (Disposal Class)

Reference: 0700/6800/1

Periodic reports produced on recurring activities related to student services.

Includes interim progress reports addressing performance against strategic & operational plans and reports that are not required for the purposes of meeting legislative objectives.

Includes Uni for a Day, Transitions Program, Airport Pick Up Reports, Student housing Board Annual Reports, Reports to Faculty on Counselling.


Personal Security (Activity Descriptor)

Reference: 5850

The activities involved in the provision of security guards and other measures aimed at the physical security of staff, students and the general public.


Personnel Filing (Activity Descriptor)

Reference: 5900

The activity of building a consolidated work history for an employee on a single personnel or case file.

Includes: Allowances
Grievances
Discipline
Leave
Employment Conditions


PhD Student files (master/original) - students who have lapsed... (Disposal Class)

Reference: 0650/7650/18

PhD Student files (master/original) - students who have lapsed.

Includes students with scholarships and AusAID Program & Exchange Students.

Includes records relating to admission, enrolment, cancellation, discontinuation, withdrawal, candidature, progress reports, theses, travel and examinations.

Applications for admission, Unsatisfactory progress, Approval to repeat, Approval, continuation and extension of candidature, Cancellation of enrolment request, Authority to enrol, amendments to enrolment, Applications for leave of absence, suspension, deferral, discontinuation, Application to re-enrol, resume or transfer, Change of course advice, Transfer to higher degree, Change in status, Applications for enrolment in quota restricted subjects, Application to exceed maximum workload, Disputed results, appeals against examination results, Special consideration, Nomination and appointment of examiners, Examiners recommendations and reports, Thesis submission/resubmission, synopsis, confidentiality arrangements, candidates declarations, thesis allowance.


PhD Theses. (Disposal Class)

Reference: 0650/1100/13

PhD Theses.


Planning (Activity Descriptor)

Reference: 5950

The activities concerned with developing action plans to achieve objectives of the organisation and/or its component budget units.

Use ANALYSIS when studying the performance, compliance and output of university systems.


Policy (Activity Descriptor)

Reference: 6000

The activities involved in formulating deliberate plans of actions and/or organisational behaviours at the Executive level, which act as a reference and precedent for operational and procedural decision making.


Position Classification (Activity Descriptor)

Reference: 6050

The activities involved in determining the work scope and hierarchical level of new or vacant positions.


Power of Attorney. (Disposal Class)

Reference: 0650/7650/12

Power of Attorney.


Practicum Reports (Disposal Class)

Reference: 0650/1100/9

Practicum Reports


Presentations (Activity Descriptor)

Reference: 6100

The activities associated with the development and delivery of talks and seminars by university staff.

Use OUTREACH for public lectures delivered by staff.

Use CONFERENCES when holding, or sending staff to, conferences.

Use MARKETING for presentations delivered in the course of promoting the university and its services.

Use TRAINING when making arrangements to conduct training sessions for staff.


Preservation (Activity Descriptor)

Reference: 6150

The activities associated with protection, stabilisation or restoration of cultural collections, built environments, gardens/landscapes and information resources.


Prizes & Awards (Activity Descriptor)

Reference: 6200

The activities associated with prizes, honours and awards for students, staff and community members, including the processes by which they are established and recipients identified.

Includes: University and Community prizes, awards & medals.


Procedures (Activity Descriptor)

Reference: 6250

The activities involved in developing and implementing process based instructions for aspects of University operations.

Includes: Instructional documentation supporting policies or guidelines.


Procurement (Activity Descriptor)

Reference: 6300

The processes associated with acquiring physical or intellectual property, equipment and other assets through purchase or other means.

Use TENDERING when required to tender in order to purchase assets or services of a value greater than $60,000.

Use ACQUISITION when acquiring cultural collections.


Project Management Standards (Activity Descriptor)

Reference: 6350

The activities involved in developing & modifying formal document template sets which have been approved for the management of projects at the University.

Includes: Prince 2 templates

Use PLANNING for project management documentation associated with actual projects.


Projects (Activity Descriptor)

Reference: 6400

The activities associated with the administration of academic research projects.

Use SITE DEVELOPMENT for property development projects use.


PROPERTY, ASSETS & EQUIPMENT (Function)

Reference: 0550

The function associated with acquisition, operation, lifecycle management and servicing of the real estate, assets and infrastructure of the university.

Includes: real estate, buildings and fittings, equipment, IT & network infrastructure, machinery, furniture & vehicles

For matters associated with management of library/cultural collections use COLLECTION MANAGEMENT


Publication or final presentation of results of research projects... (Disposal Class)

Reference: 0600/6450/7

Publication or final presentation of results of research projects.

Includes drafts for publication in external publications, final research reports.


Publishing (Activity Descriptor)

Reference: 6450

The activities involved in having works of intellectual property issued for sale or distribution.

Includes: publishing to the web, staff news & customer/stakeholder newsletters.

Use INFORMATION MANAGEMENT - PUBLISHING for website and webpage management.


Quality Assurance Programs (Activity Descriptor)

Reference: 6500

The activities associated with the implementation of specific quality assurance programs.

Use REVIEWING when measuring the success or otherwise of services, programs and policies.


Records accumulated as a consequence of road and carpark maintenance work. (Disposal Class)

Reference: 0550/8200/2

Records accumulated as a consequence of road and carpark maintenance work.


Records accumulated by the University in the course of leasing property (including residential) belonging to another organisation... (Disposal Class)

Reference: 0550/5350/1

Records accumulated by the University in the course of leasing property (including residential) belonging to another organisation.

Includes space and accommodation assessments, negotiations, cost-benefit analysis, assessments, signed leases, rent reviews, user requirements.


Records accumulated during the course of planning for construction or renovation activities that do not proceed. (Disposal Class)

Reference: 0550/2200/3

Records accumulated during the course of planning for construction or renovation activities that do not proceed.


Records accumulated during the course of short term vehicle rentals by University staff. (Disposal Class)

Reference: 0550/5350/4

Records accumulated during the course of short term vehicle rentals by University staff.


Records accumulated during the development of disaster recovery plans for mitigating the effects of fire, flood, catastrophic system failure and other recovery situations to equipment, technology and telecommunications. (Disposal Class)

Reference: 0550/2850/6

Records accumulated during the development of disaster recovery plans for mitigating the effects of fire, flood, catastrophic system failure and other recovery situations to equipment, technology and telecommunications.


Records accumulated during the development of disaster recovery plans. (Disposal Class)

Reference: 0150/2850/3

Records accumulated during the development of disaster recovery plans.


Records accumulated during the development of disaster recovery plans. (Disposal Class)

Reference: 0400/2850/3

Records accumulated during the development of disaster recovery plans.


Records accumulated during the development of procedures relating to academic programs. (Disposal Class)

Reference: 0050/6250/2

Records accumulated during the development of procedures relating to academic programs.


Records accumulated during the development of procedures relating to alumni relations. (Disposal Class)

Reference: 0100/6250/2

Records accumulated during the development of procedures relating to alumni relations.


Records accumulated during the development of procedures relating to collection management. (Disposal Class)

Reference: 0150/6250/2

Records accumulated during the development of procedures relating to collection management.


Records accumulated during the development of procedures relating to energy management. (Disposal Class)

Reference: 0550/3150/5

Records accumulated during the development of procedures relating to energy management.


Records accumulated during the development of procedures relating to external relations. (Disposal Class)

Reference: 0200/6250/2

Records accumulated during the development of procedures relating to external relations.


Records accumulated during the development of procedures relating to governance. (Disposal Class)

Reference: 0300/6250/2

Records accumulated during the development of procedures relating to governance.


Records accumulated during the development of procedures relating to human resources. (Disposal Class)

Reference: 0350/6250/2

Records accumulated during the development of procedures relating to human resources.


Records accumulated during the development of procedures relating to information management. (Disposal Class)

Reference: 0400/6250/2

Records accumulated during the development of procedures relating to information management.


Records accumulated during the development of procedures relating to legal services. (Disposal Class)

Reference: 0450/6250/2

Records accumulated during the development of procedures relating to legal services.


Records accumulated during the development of procedures relating to occupational health & safety. (Disposal Class)

Reference: 0500/6250/2

Records accumulated during the development of procedures relating to occupational health & safety.


Records accumulated during the development of procedures relating to property, assets & equipment. (Disposal Class)

Reference: 0550/6250/2

Records accumulated during the development of procedures relating to property, assets & equipment.


Records accumulated during the development of procedures relating to research. (Disposal Class)

Reference: 0600/6250/2

Records accumulated during the development of procedures relating to research.


Records accumulated during the development of procedures relating to student administration. (Disposal Class)

Reference: 0650/6250/2

Records accumulated during the development of procedures relating to student administration.


Records accumulated during the development of procedures relating to student services. (Disposal Class)

Reference: 0700/6250/2

Records accumulated during the development of procedures relating to student services.


Records accumulated during the development of procedures relating to waste management. (Disposal Class)

Reference: 0550/8550/5

Records accumulated during the development of procedures relating to waste management.


Records accumulated during the development of procedures relating to water management and water conservation. (Disposal Class)

Reference: 0550/8600/5

Records accumulated during the development of procedures relating to water management and water conservation.


Records accumulated during the development of project management standards. (Disposal Class)

Reference: 0550/6350/2

Records accumulated during the development of project management standards.


Records accumulated during the drafting of University publications. .. (Disposal Class)

Reference: 0100/6450/2

Records accumulated during the drafting of University publications.

Includes drafts, background information, and unused material (such as duplicate photographs etc).


Records accumulated during the drafting of University publications. .. (Disposal Class)

Reference: 0200/6450/2

Records accumulated during the drafting of University publications.

Includes drafts, background information, and unused material (such as duplicate photographs etc).


Records accumulated during the drafting of University publications. .. (Disposal Class)

Reference: 0300/6450/2

Records accumulated during the drafting of University publications.

Includes drafts, background information, and unused material (such as duplicate photographs etc).


Records accumulated during the drafting of University publications. .. (Disposal Class)

Reference: 0400/6450/5

Records accumulated during the drafting of University publications.

Includes drafts, background information, and unused material (such as duplicate photographs etc).


Records accumulated during the drafting of University publications. .. (Disposal Class)

Reference: 0600/6450/2

Records accumulated during the drafting of University publications.

Includes drafts, background information, and unused material (such as duplicate photographs etc).


Records accumulated during the drafting of University publications. .. (Disposal Class)

Reference: 0700/6450/2

Records accumulated during the drafting of University publications.

Includes drafts, background information, and unused material (such as duplicate photographs etc).


Records accumulated during the process of producing reports... (Disposal Class)

Reference: 0050/6800/4

Records accumulated during the process of producing reports.

Includes background information, reference materials, collection and collation of statistics and surveys, draft versions.


Records accumulated during the process of producing reports... (Disposal Class)

Reference: 0100/6800/4

Records accumulated during the process of producing reports.

Includes background information, reference materials, collection and collation of statistics and surveys, draft versions.


Records accumulated during the process of producing reports... (Disposal Class)

Reference: 0150/6800/4

Records accumulated during the process of producing reports.

Includes background information, reference materials, collection and collation of statistics and surveys, draft versions.


Records accumulated during the process of producing reports... (Disposal Class)

Reference: 0200/6800/4

Records accumulated during the process of producing reports.

Includes background information, reference materials, collection and collation of statistics and surveys, draft versions.


Records accumulated during the process of producing reports... (Disposal Class)

Reference: 0300/6800/5

Records accumulated during the process of producing reports.

Includes background information, reference materials, collection and collation of statistics and surveys, draft versions.


Records accumulated during the process of producing reports... (Disposal Class)

Reference: 0350/6800/4

Records accumulated during the process of producing reports.

Includes background information, reference materials, collection and collation of statistics and surveys, draft versions.


Records accumulated during the process of producing reports... (Disposal Class)

Reference: 0400/6800/4

Records accumulated during the process of producing reports.

Includes background information, reference materials, collection and collation of statistics and surveys, draft versions.


Records accumulated during the process of producing reports... (Disposal Class)

Reference: 0450/6800/4

Records accumulated during the process of producing reports.

Includes background information, reference materials, collection and collation of statistics and surveys, draft versions.


Records accumulated during the process of producing reports... (Disposal Class)

Reference: 0500/6800/4

Records accumulated during the process of producing reports.

Includes background information, reference materials, collection and collation of statistics and surveys, draft versions.


Records accumulated during the process of producing reports... (Disposal Class)

Reference: 0550/6800/4

Records accumulated during the process of producing reports.

Includes background information, reference materials, collection and collation of statistics and surveys, draft versions.


Records accumulated during the process of producing reports... (Disposal Class)

Reference: 0600/6800/4

Records accumulated during the process of producing reports.

Includes background information, reference materials, collection and collation of statistics and surveys, draft versions.


Records accumulated during the process of producing reports... (Disposal Class)

Reference: 0650/6800/4

Records accumulated during the process of producing reports.

Includes background information, reference materials, collection and collation of statistics and surveys, draft versions.


Records accumulated during the process of producing reports... (Disposal Class)

Reference: 0700/6800/4

Records accumulated during the process of producing reports.

Includes background information, reference materials, collection and collation of statistics and surveys, draft versions.


Records accumulated in the course of facilitating meetings of boards or committees. .. (Disposal Class)

Reference: 0050/2000/9

Records accumulated in the course of facilitating meetings of boards or committees.

Includes the preparation and distribution of minutes to members, venue bookings, attendance arrangements and expressions of thanks and appreciation.


Records accumulated in the course of facilitating meetings of boards or committees. .. (Disposal Class)

Reference: 0100/2000/9

Records accumulated in the course of facilitating meetings of boards or committees.

Includes the preparation and distribution of minutes to members, venue bookings, attendance arrangements and expressions of thanks and appreciation.


Records accumulated in the course of facilitating meetings of boards or committees. .. (Disposal Class)

Reference: 0150/2000/6

Records accumulated in the course of facilitating meetings of boards or committees.

Includes the preparation and distribution of minutes to members, venue bookings, attendance arrangements and expressions of thanks and appreciation.


Records accumulated in the course of facilitating meetings of boards or committees. .. (Disposal Class)

Reference: 0200/2000/6

Records accumulated in the course of facilitating meetings of boards or committees.

Includes the preparation and distribution of minutes to members, venue bookings, attendance arrangements and expressions of thanks and appreciation.


Records accumulated in the course of facilitating meetings of boards or committees. .. (Disposal Class)

Reference: 0250/2000/6

Records accumulated in the course of facilitating meetings of boards or committees.

Includes the preparation and distribution of minutes to members, venue bookings, attendance arrangements and expressions of thanks and appreciation.


Records accumulated in the course of facilitating meetings of boards or committees. .. (Disposal Class)

Reference: 0300/2000/8

Records accumulated in the course of facilitating meetings of boards or committees.

Includes the preparation and distribution of minutes to members, venue bookings, attendance arrangements and expressions of thanks and appreciation.


Records accumulated in the course of facilitating meetings of boards or committees. .. (Disposal Class)

Reference: 0350/2000/6

Records accumulated in the course of facilitating meetings of boards or committees.

Includes the preparation and distribution of minutes to members, venue bookings, attendance arrangements and expressions of thanks and appreciation.


Records accumulated in the course of facilitating meetings of boards or committees. .. (Disposal Class)

Reference: 0400/2000/6

Records accumulated in the course of facilitating meetings of boards or committees.

Includes the preparation and distribution of minutes to members, venue bookings, attendance arrangements and expressions of thanks and appreciation.


Records accumulated in the course of facilitating meetings of boards or committees. .. (Disposal Class)

Reference: 0450/2000/6

Records accumulated in the course of facilitating meetings of boards or committees.

Includes the preparation and distribution of minutes to members, venue bookings, attendance arrangements and expressions of thanks and appreciation.


Records accumulated in the course of facilitating meetings of boards or committees. .. (Disposal Class)

Reference: 0500/2000/6

Records accumulated in the course of facilitating meetings of boards or committees.

Includes the preparation and distribution of minutes to members, venue bookings, attendance arrangements and expressions of thanks and appreciation.


Records accumulated in the course of facilitating meetings of boards or committees. .. (Disposal Class)

Reference: 0550/2000/6

Records accumulated in the course of facilitating meetings of boards or committees.

Includes the preparation and distribution of minutes to members, venue bookings, attendance arrangements and expressions of thanks and appreciation.


Records accumulated in the course of facilitating meetings of boards or committees. .. (Disposal Class)

Reference: 0600/2000/6

Records accumulated in the course of facilitating meetings of boards or committees.

Includes the preparation and distribution of minutes to members, venue bookings, attendance arrangements and expressions of thanks and appreciation.


Records accumulated in the course of facilitating meetings of boards or committees. .. (Disposal Class)

Reference: 0650/2000/6

Records accumulated in the course of facilitating meetings of boards or committees.

Includes the preparation and distribution of minutes to members, venue bookings, attendance arrangements and expressions of thanks and appreciation.


Records accumulated in the course of facilitating meetings of boards or committees. .. (Disposal Class)

Reference: 0700/2000/6

Records accumulated in the course of facilitating meetings of boards or committees.

Includes the preparation and distribution of minutes to members, venue bookings, attendance arrangements and expressions of thanks and appreciation.


Records accumulating during the development of procedures supporting the financial management function. (Disposal Class)

Reference: 0250/6250/3

Records accumulating during the development of procedures supporting the financial management function.


Records associated with establishing and assigning security levels and caveats within records management systems. (Disposal Class)

Reference: 0400/4750/5

Records associated with establishing and assigning security levels and caveats within records management systems.


Records associated with investigating possible fundraising activities. .. (Disposal Class)

Reference: 0100/4100/2

Records associated with investigating possible fundraising activities.

Includes activities which did not proceed, fundraising appeals.


Records associated with investigating possible fundraising activities. .. (Disposal Class)

Reference: 0200/4100/2

Records associated with investigating possible fundraising activities.

Includes activities which did not proceed, fundraising appeals.


Records associated with the planning and organising of fundraising events or campaigns by the University. .. (Disposal Class)

Reference: 0100/4100/1

Records associated with the planning and organising of fundraising events or campaigns by the University.

Includes fundraising appeals.


Records associated with the planning and organising of fundraising events or campaigns by the University. .. (Disposal Class)

Reference: 0200/4100/1

Records associated with the planning and organising of fundraising events or campaigns by the University.

Includes fundraising appeals.


Records associated with the setting and management of digital signatures. (Disposal Class)

Reference: 0400/4750/9

Records associated with the setting and management of digital signatures.


Records associated with the use of filters in systems to control SPAM and viruses. (Disposal Class)

Reference: 0400/4750/8

Records associated with the use of filters in systems to control SPAM and viruses.


Records created and received during legal discovery processes... (Disposal Class)

Reference: 0450/5450/3

Records created and received during legal discovery processes.

Includes subpoenas and discovery orders.


Records created during the provision of consultancy services to external individuals or organisations (Disposal Class)

Reference: 0200/2225/1

Records created during the provision of consultancy services to external individuals or organisations


Records detailing administrative arrangements supporting the conduct of EHS courses and programs run internally by the University. .. (Disposal Class)

Reference: 0500/8250/3

Records detailing administrative arrangements supporting the conduct of EHS courses and programs run internally by the University.

Includes processing instructions, venue bookings, hire of equipment, catering.


Records detailing administrative arrangements supporting the conduct of induction courses... (Disposal Class)

Reference: 0350/4650/3

Records detailing administrative arrangements supporting the conduct of induction courses.

Includes processing instructions, venue bookings, hire of equipment, catering, organising speakers etc.


Records detailing administrative arrangements supporting the conduct of information management courses and programs run internally by the University. .. (Disposal Class)

Reference: 0400/8250/3

Records detailing administrative arrangements supporting the conduct of information management courses and programs run internally by the University.

Includes processing instructions, venue bookings, hire of equipment, catering.


Records detailing administrative arrangements supporting the conduct of staff development courses and programs run internally by the University. .. (Disposal Class)

Reference: 0350/7450/3

Records detailing administrative arrangements supporting the conduct of staff development courses and programs run internally by the University.

Includes processing instructions, venue bookings, hire of equipment, catering.


Records detailing minor restructures affecting only particular areas of the university and have little effect on the overall functioning of the university... (Disposal Class)

Reference: 0300/6900/2

Records detailing minor restructures affecting only particular areas of the university and have little effect on the overall functioning of the university.

Includes background research, draft versions, final versions of proposals, final versions of approved organisation charts.


Records detailing significant restructures of the whole of the university or large functional areas of it. e.g. faculty, departmental or divisional mergers, separations and disbandments. .. (Disposal Class)

Reference: 0300/6900/1

Records detailing significant restructures of the whole of the university or large functional areas of it. e.g. faculty, departmental or divisional mergers, separations and disbandments.

Includes records documenting the establishment and development of a new university structure, organisational charts, background research, draft versions containing substantial alterations or formally circulated for comment, final versions of proposals, final versions of approved organisation charts.


Records detailing the development of legislation and regulations prescribing the operations and functions of the University. .. (Disposal Class)

Reference: 0300/5400/1

Records detailing the development of legislation and regulations prescribing the operations and functions of the University.

Includes draft legislation, acts, statutes and regulations and amendments and repeals.


Records detailing the development of legislation and regulations prescribing the operations and functions of the University. .. (Disposal Class)

Reference: 0450/5400/1

Records detailing the development of legislation and regulations prescribing the operations and functions of the University.

Includes draft legislation, acts, statutes and regulations and amendments and repeals.


Records Disposal (Activity Descriptor)

Reference: 6550

The activities involved in conducting disposal of university records in accordance with university approved instruments.


Records documenting a minor response to a request for comment on legislation not relating to the University's functions. (Disposal Class)

Reference: 0200/7700/4

Records documenting a minor response to a request for comment on legislation not relating to the University's functions.


Records documenting a minor response to a request for comment on legislation not relating to the University's functions. (Disposal Class)

Reference: 0300/7700/4

Records documenting a minor response to a request for comment on legislation not relating to the University's functions.


Records documenting a minor response to a request for comment on legislation not relating to the University's functions. (Disposal Class)

Reference: 0550/7700/4

Records documenting a minor response to a request for comment on legislation not relating to the University's functions.


Records documenting a 'nil' response for comment on legislation not relating to the University's functions. (Disposal Class)

Reference: 0200/7700/5

Records documenting a 'nil' response for comment on legislation not relating to the University's functions.


Records documenting a 'nil' response for comment on legislation not relating to the University's functions. (Disposal Class)

Reference: 0300/7700/5

Records documenting a 'nil' response for comment on legislation not relating to the University's functions.


Records documenting a 'nil' response for comment on legislation not relating to the University's functions. (Disposal Class)

Reference: 0550/7700/5

Records documenting a 'nil' response for comment on legislation not relating to the University's functions.


Records documenting access to information in the University's collections that does not involve the application of legislation such as FOI, privacy or records legislation or legislation specific to the University... (Disposal Class)

Reference: 0150/0250/2

Records documenting access to information in the University's collections that does not involve the application of legislation such as FOI, privacy or records legislation or legislation specific to the University.

Includes access to researchers, requests where access was refused.


Records documenting access to information in university collections, business and information systems that does not involve the application of legislation such as FOI, privacy or records legislation or legislation specific to the University... (Disposal Class)

Reference: 0400/0250/1

Records documenting access to information in university collections, business and information systems that does not involve the application of legislation such as FOI, privacy or records legislation or legislation specific to the University.

Includes access requests by researchers to material held in the University Archives, requests where access was refused.


Records documenting activities and events aimed at introducing and attracting future students to the University... (Disposal Class)

Reference: 0650/6600/1

Records documenting activities and events aimed at introducing and attracting future students to the University.

Includes Draft advertising, Recruitment activity files, Draft pamphlets, Display files, Road show documentation, Information session files.


Records documenting activities associated with improving the overall health and wellbeing of staff. .. (Disposal Class)

Reference: 0350/8650/1

Records documenting activities associated with improving the overall health and wellbeing of staff.

Includes massage programs, exercise and yoga classes etc.


Records documenting administrative arrangements for the delivery of courses... (Disposal Class)

Reference: 0050/2400/1

Records documenting administrative arrangements for the delivery of courses.

Includes timetables for lectures, subjects, lecture theatres, semesters, tutorials, classroom and theatre allocations and bookings.


Records documenting administrative arrangements for the graduation/conferral ceremony... (Disposal Class)

Reference: 0650/4200/2

Records documenting administrative arrangements for the graduation/conferral ceremony.

Includes applications to graduate, attendance registrations, conferring schedules, venue bookings, catering, seating, special access, lists of applicants, hire of academic dress.


Records documenting allegations of misconduct where no misconduct is proven and no disciplinary action is taken... (Disposal Class)

Reference: 0350/2900/3

Records documenting allegations of misconduct where no misconduct is proven and no disciplinary action is taken.

Includes reports, investigations, representations, records of disciplinary action taken and inquiry records.


Records documenting an OH&S workplace inspection resulting from a major accident in the workplace (e.g. dangerous occurrences or accidents causing fatalities or serious injuries). (Disposal Class)

Reference: 0500/4900/1

Records documenting an OH&S workplace inspection resulting from a major accident in the workplace (e.g. dangerous occurrences or accidents causing fatalities or serious injuries).


Records documenting applications and selection of children for childcare places... (Disposal Class)

Reference: 0700/1800/2

Records documenting applications and selection of children for childcare places.

Includes application forms, waiting lists, interview records and selection documentation.


Records documenting applications for admission that are unsuccessful, incomplete or lapsed and offers of admission that were subsequently declined. .. (Disposal Class)

Reference: 0650/0600/2

Records documenting applications for admission that are unsuccessful, incomplete or lapsed and offers of admission that were subsequently declined.

Includes national admissions, international admissions, Special Entry Scheme, Access Melbourne, Community Access Program, the University of Melbourne Extension Program, Summer School, TAFE etc.

Includes application forms, references, supporting documentation, prior learning results, disputed entry, and appeals against admissions decisions.


Records documenting applications for the assessment of the use of animals in research... (Disposal Class)

Reference: 0600/3350/1

Records documenting applications for the assessment of the use of animals in research.

Includes application, supporting documentation, assessment, decision (approval, amendment or rejection).


Records documenting applications for the assessment of the use of humans in research... (Disposal Class)

Reference: 0600/3350/4

Records documenting applications for the assessment of the use of humans in research.

Includes application, supporting documentation (including information sheet for participants), assessment, decision (approval, amendment, rejection or conditional approval), annual reporting process.

Includes records of the Human Ethics Advisory Group


Records documenting arrangements for staff to appear as expert witnesses for litigation cases or commissions of inquiry. (Disposal Class)

Reference: 0450/3550/1

Records documenting arrangements for staff to appear as expert witnesses for litigation cases or commissions of inquiry.


Records documenting arrangements for staff to undertake a journey or trip for work related reasons. .. (Disposal Class)

Reference: 0350/8350/1

Records documenting arrangements for staff to undertake a journey or trip for work related reasons.

Includes arrangements for obtaining official passports and visas.


Records documenting arrangements for students to undertake a journey or trip formally associated with their course of study. .. (Disposal Class)

Reference: 0650/8350/1

Records documenting arrangements for students to undertake a journey or trip formally associated with their course of study.

Includes arrangements for obtaining official passports and visas.


Records documenting arrangements for the provision of specialist services or assistance for students with disabilities... (Disposal Class)

Reference: 0700/2800/1

Records documenting arrangements for the provision of specialist services or assistance for students with disabilities.

Includes student files, application forms and associated documentation, medical certificates/reports, tutorial arrangements, transport and equipment arrangements.


Records documenting arrangements for the provision of transition support for new students... (Disposal Class)

Reference: 0700/8300/5

Records documenting arrangements for the provision of transition support for new students.

Includes International Student Services Program, Field Trips Program.


Records documenting arrangements for the provision of transition support for students moving from course work to research based higher degrees. (Disposal Class)

Reference: 0050/8300/1

Records documenting arrangements for the provision of transition support for students moving from course work to research based higher degrees.


Records documenting arrangements for visits or tours to the University... (Disposal Class)

Reference: 0200/8500/2

Records documenting arrangements for visits or tours to the University.

Includes lists of visitors, visitor information.


Records documenting arrangements to hold conferences including program development, arranging speakers, promotion, registration management and venue bookings. .. (Disposal Class)

Reference: 0200/2150/3

Records documenting arrangements to hold conferences including program development, arranging speakers, promotion, registration management and venue bookings.

Includes draft programs, publicity, invitations, venue accommodation and catering arrangements.


Records documenting arrangements to hold conferences including program development, arranging speakers, promotion, registration management and venue bookings. .. (Disposal Class)

Reference: 0350/2150/3

Records documenting arrangements to hold conferences including program development, arranging speakers, promotion, registration management and venue bookings.

Includes draft programs, publicity, invitations, venue accommodation and catering arrangements.


Records documenting arrangements to hold conferences including program development, arranging speakers, promotion, registration management and venue bookings. .. (Disposal Class)

Reference: 0650/2150/3

Records documenting arrangements to hold conferences including program development, arranging speakers, promotion, registration management and venue bookings.

Includes draft programs, publicity, invitations, venue accommodation and catering arrangements.


Records documenting arrangements to hold forums including program development, arranging speakers, promotion, registration management and venue bookings. .. (Disposal Class)

Reference: 0150/4000/1

Records documenting arrangements to hold forums including program development, arranging speakers, promotion, registration management and venue bookings.

Includes draft programs, publicity, invitations, venue accommodation and catering arrangements.


Records documenting arrangements to hold forums including program development, arranging speakers, promotion, registration management and venue bookings. .. (Disposal Class)

Reference: 0300/4000/1

Records documenting arrangements to hold forums including program development, arranging speakers, promotion, registration management and venue bookings.

Includes draft programs, publicity, invitations, venue accommodation and catering arrangements.


Records documenting arrangements to hold forums including program development, arranging speakers, promotion, registration management and venue bookings. .. (Disposal Class)

Reference: 0400/4000/1

Records documenting arrangements to hold forums including program development, arranging speakers, promotion, registration management and venue bookings.

Includes draft programs, publicity, invitations, venue accommodation and catering arrangements.


Records documenting arrangements to hold forums including program development, arranging speakers, promotion, registration management and venue bookings. .. (Disposal Class)

Reference: 0550/4000/1

Records documenting arrangements to hold forums including program development, arranging speakers, promotion, registration management and venue bookings.

Includes draft programs, publicity, invitations, venue accommodation and catering arrangements.


Records documenting basic physical stabilisation activities undertaken on university artwork, archives, museum artefacts and other collections... (Disposal Class)

Reference: 0150/6150/1

Records documenting basic physical stabilisation activities undertaken on university artwork, archives, museum artefacts and other collections.

Includes temperature and humidity control, pest management.


Records documenting campus plans for road construction or upgrades. (Disposal Class)

Reference: 0550/8200/1

Records documenting campus plans for road construction or upgrades.


Records documenting certification by the Australian Quarantine and Inspection Service AQIS as a Quarantine Approved Premises QAP... (Disposal Class)

Reference: 0500/1400/3

Records documenting certification by the Australian Quarantine and Inspection Service AQIS as a Quarantine Approved Premises QAP.

Includes import permits.


Records documenting changes to content on the University website not involving alterations to the structure or method of organisation. .. (Disposal Class)

Reference: 0400/6450/10

Records documenting changes to content on the University website not involving alterations to the structure or method of organisation.

Includes records of the approval process, updating and maintaining information and websites, loading content to websites.


Records documenting claims for compensation submitted for personal injury of an employee. (Disposal Class)

Reference: 0500/1850/4

Records documenting claims for compensation submitted for personal injury of an employee.


Records documenting claims for compensation submitted for the death of an employee. (Disposal Class)

Reference: 0500/1850/3

Records documenting claims for compensation submitted for the death of an employee.


Records documenting claims for compensation submitted when a student or a member of the public has been injured and the liability is with the University or its subsidiaries. (Disposal Class)

Reference: 0500/1850/2

Records documenting claims for compensation submitted when a student or a member of the public has been injured and the liability is with the University or its subsidiaries.


Records documenting claims for compensation submitted when a student or a member of the public has died and the liability is with the University or its subsidiaries. (Disposal Class)

Reference: 0500/1850/1

Records documenting claims for compensation submitted when a student or a member of the public has died and the liability is with the University or its subsidiaries.


Records documenting complaints made concerning breaches of the Information Privacy Act 2000 that are not resolved by the university and have been referred to the Office of the Victorian Privacy Commissioner. (Disposal Class)

Reference: 0400/4750/1

Records documenting complaints made concerning breaches of the Information Privacy Act 2000 that are not resolved by the university and have been referred to the Office of the Victorian Privacy Commissioner.


Records documenting complaints made concerning breaches of the Information Privacy Act 2000 that are resolved internally by the university. (Disposal Class)

Reference: 0400/4750/2

Records documenting complaints made concerning breaches of the Information Privacy Act 2000 that are resolved internally by the university.


Records documenting complaints over the use of humans in research... (Disposal Class)

Reference: 0600/3350/6

Records documenting complaints over the use of humans in research.

Includes alleged breaches of ethical practice and resultant investigations.


Records documenting complaints over the use of animals in research... (Disposal Class)

Reference: 0600/3350/3

Records documenting complaints over the use of animals in research.

Includes alleged breaches of ethical practice and resultant investigations.


Records documenting compliance with legislative or voluntary standards for the development and maintenance of constructed infrastructure e.g. Australian and international standards for building management, disabled access, air conditioning, environmental regulations and building regulations, safety certification, maintenance for fire prevention and access to water supplies. (Disposal Class)

Reference: 0550/2050/3

Records documenting compliance with legislative or voluntary standards for the development and maintenance of constructed infrastructure e.g. Australian and international standards for building management, disabled access, air conditioning, environmental regulations and building regulations, safety certification, maintenance for fire prevention and access to water supplies.


Records documenting compliance with provisions of the OH&S Acts and Regulations... (Disposal Class)

Reference: 0500/2050/1

Records documenting compliance with provisions of the OH&S Acts and Regulations.

Includes Victorian Workcover Authority (VWA) audit reports, VWA audit certificate, quality accreditation.


Records documenting construction and renovation activities carried out on non-University owned property that affects the overall building structure... (Disposal Class)

Reference: 0550/2200/2

Records documenting construction and renovation activities carried out on non-University owned property that affects the overall building structure.

Includes 'as built' construction plans, landscaping and modification of properties in line with anti discrimination and accessibility regulations and benchmarks.


Records documenting construction and renovation activities carried out on University owned property that affects the overall building structure... (Disposal Class)

Reference: 0550/2200/1

Records documenting construction and renovation activities carried out on University owned property that affects the overall building structure.

Includes 'as built' construction plans, landscaping, erection of monuments and memorials on University grounds and modification of properties in line with anti discrimination and accessibility regulations and benchmarks.


Records documenting copyright declarations made under Sections 49 & 50 of the Copyright Act 1968... (Disposal Class)

Reference: 0150/2300/8

Records documenting copyright declarations made under Sections 49 & 50 of the Copyright Act 1968.

Includes copyright declaration forms.


Records documenting copyright declarations made under Sections 49 & 50 of the Copyright Act 1968... (Disposal Class)

Reference: 0400/2300/8

Records documenting copyright declarations made under Sections 49 & 50 of the Copyright Act 1968.

Includes copyright declaration forms.


Records documenting copyright declarations made under Sections 49 & 50 of the Copyright Act 1968... (Disposal Class)

Reference: 0450/2300/8

Records documenting copyright declarations made under Sections 49 & 50 of the Copyright Act 1968.

Includes copyright declaration forms.


Records documenting debt recovery activities. (Disposal Class)

Reference: 0250/0500/2

Records documenting debt recovery activities.


Records documenting detailed responses or submissions to requests for comment on legislation not relating to the University's functions. (Disposal Class)

Reference: 0200/7700/3

Records documenting detailed responses or submissions to requests for comment on legislation not relating to the University's functions.


Records documenting detailed responses or submissions to requests for comment on legislation not relating to the University's functions. (Disposal Class)

Reference: 0300/7700/3

Records documenting detailed responses or submissions to requests for comment on legislation not relating to the University's functions.


Records documenting detailed responses or submissions to requests for comment on legislation not relating to the University's functions. (Disposal Class)

Reference: 0550/7700/3

Records documenting detailed responses or submissions to requests for comment on legislation not relating to the University's functions.


Records documenting development of the structure and organisation of the University website and records of substantial changes made, e.g. site maps, site restructures or redesigns, changes to website design protocols and standards. (Disposal Class)

Reference: 0400/6450/9

Records documenting development of the structure and organisation of the University website and records of substantial changes made, e.g. site maps, site restructures or redesigns, changes to website design protocols and standards.


Records documenting disputed access to information in the University's collections that does not involve the application of legislation such as FOI, privacy or records legislation or legislation specific to the University... (Disposal Class)

Reference: 0150/0250/3

Records documenting disputed access to information in the University's collections that does not involve the application of legislation such as FOI, privacy or records legislation or legislation specific to the University.

Includes appeals to the Ombudsman.


Records documenting disputed access to information in the University's collections, business and information systems that does not involve the application of legislation such as FOI, privacy or records legislation or legislation specific to the University... (Disposal Class)

Reference: 0400/0250/2

Records documenting disputed access to information in the University's collections, business and information systems that does not involve the application of legislation such as FOI, privacy or records legislation or legislation specific to the University.

Includes appeals to the Ombudsman.


Records documenting employees working with scheduled carcinogenic substances... (Disposal Class)

Reference: 0500/2250/2

Records documenting employees working with scheduled carcinogenic substances.

Includes employee details, the name of the substances worked with and when and statements of work with scheduled carcinogenic substances.


Records documenting enterprise bargaining where no agreement resulted. (Disposal Class)

Reference: 0350/4700/4

Records documenting enterprise bargaining where no agreement resulted.


Records documenting environmental and atmospheric monitoring of hazardous substances listed in relevant OH&S legislation. (Disposal Class)

Reference: 0500/2050/4

Records documenting environmental and atmospheric monitoring of hazardous substances listed in relevant OH&S legislation.


Records documenting evaluations of internally and externally conducted EHS courses and programs... (Disposal Class)

Reference: 0500/8250/5

Records documenting evaluations of internally and externally conducted EHS courses and programs.

Includes first aid courses.

Includes course evaluations made by staff after attending courses.


Records documenting evaluations of internally and externally conducted information management courses and programs... (Disposal Class)

Reference: 0400/8250/5

Records documenting evaluations of internally and externally conducted information management courses and programs.

Includes course evaluations made by staff after attending courses.


Records documenting evaluations of internally and externally conducted staff development courses and programs... (Disposal Class)

Reference: 0350/7450/5

Records documenting evaluations of internally and externally conducted staff development courses and programs.

Includes first aid courses.

Includes course evaluations made by staff after attending courses.


Records documenting examination content where corresponding curriculum details do exist. (Disposal Class)

Reference: 0650/1100/2

Records documenting examination content where corresponding curriculum details do exist.


Records documenting examination content where corresponding curriculum details do not exist. (Disposal Class)

Reference: 0650/1100/1

Records documenting examination content where corresponding curriculum details do not exist.


Records documenting external inquiries with no direct relation to the University's core function and where the University made a minor or informal contribution. (Disposal Class)

Reference: 0200/4850/3

Records documenting external inquiries with no direct relation to the University's core function and where the University made a minor or informal contribution.


Records documenting external inquiries with no direct relation to the University's core function and where the University made a minor or informal contribution. (Disposal Class)

Reference: 0300/4850/3

Records documenting external inquiries with no direct relation to the University's core function and where the University made a minor or informal contribution.


Records documenting external inquiries with no direct relation to the University's core function and where the University made a minor or informal contribution. (Disposal Class)

Reference: 0450/4850/3

Records documenting external inquiries with no direct relation to the University's core function and where the University made a minor or informal contribution.


Records documenting external inquiries with no direct relation to the University's core function and where the University provided no contribution nor had any involvement in the inquiry... (Disposal Class)

Reference: 0200/4850/4

Records documenting external inquiries with no direct relation to the University's core function and where the University provided no contribution nor had any involvement in the inquiry.

Includes reports from external inquiries forwarded for reference purposes.


Records documenting external inquiries with no direct relation to the University's core function and where the University provided no contribution nor had any involvement in the inquiry... (Disposal Class)

Reference: 0300/4850/4

Records documenting external inquiries with no direct relation to the University's core function and where the University provided no contribution nor had any involvement in the inquiry.

Includes reports from external inquiries forwarded for reference purposes.


Records documenting external inquiries with no direct relation to the University's core function and where the University provided no contribution nor had any involvement in the inquiry... (Disposal Class)

Reference: 0450/4850/4

Records documenting external inquiries with no direct relation to the University's core function and where the University provided no contribution nor had any involvement in the inquiry.

Includes reports from external inquiries forwarded for reference purposes.


Records documenting fit outs of properties where asbestos was present... (Disposal Class)

Reference: 0550/3950/2

Records documenting fit outs of properties where asbestos was present.

Includes refurbishing, painting, floor coverings, furnishings, furniture, partitions, wall fittings and equipment.


Records documenting fit outs of property... (Disposal Class)

Reference: 0550/3950/1

Records documenting fit outs of property.

Includes modification of properties in line with anti discrimination and accessibility regulations and benchmarks where the overall building structure is not affected.

Includes refurbishing, painting, floor coverings, furnishings, furniture, partitions, wall fittings and equipment.


Records documenting FOI requests that require a detailed response from the University. (Disposal Class)

Reference: 0400/4050/2

Records documenting FOI requests that require a detailed response from the University.


Records documenting FOI requests that set a precedent for the management of FOI requests at the University. .. (Disposal Class)

Reference: 0400/4050/1

Records documenting FOI requests that set a precedent for the management of FOI requests at the University.

Includes FOI requests which lead to a legal precedent or a significant change in how the University operates (e.g. changes to the University's policy or processes) and appeals to the Ombudsman, VCAT or to courts.


Records documenting FOI requests which are routine or which are not proceeded with (e.g. where requests are withdrawn, lapse because of non payment of application fees or are referred to another organisation). (Disposal Class)

Reference: 0400/4050/3

Records documenting FOI requests which are routine or which are not proceeded with (e.g. where requests are withdrawn, lapse because of non payment of application fees or are referred to another organisation).


Records documenting formal depreciation of university assets. (Disposal Class)

Reference: 0250/2700/1

Records documenting formal depreciation of university assets.


Records documenting formal grievances including those presented to a panel... (Disposal Class)

Reference: 0350/4300/3

Records documenting formal grievances including those presented to a panel.

Includes case files and investigation documentation.


Records documenting grant allocations, including the selection criteria used to assess grant applications... (Disposal Class)

Reference: 0200/4250/4

Records documenting grant allocations, including the selection criteria used to assess grant applications.

Includes working papers for fund distribution.


Records documenting grant allocations, including the selection criteria used to assess grant applications... (Disposal Class)

Reference: 0550/4250/4

Records documenting grant allocations, including the selection criteria used to assess grant applications.

Includes working papers for fund distribution.


Records documenting grant allocations, including the selection criteria used to assess grant applications... (Disposal Class)

Reference: 0600/0950/3

Records documenting grant allocations, including the selection criteria used to assess grant applications.

Includes working papers for fund distribution.


Records documenting grant allocations, including the selection criteria used to assess grant applications... (Disposal Class)

Reference: 0600/4250/4

Records documenting grant allocations, including the selection criteria used to assess grant applications.

Includes working papers for fund distribution.


Records documenting grievances which are handled informally by a line manager, including those settled by mediation... (Disposal Class)

Reference: 0350/4300/2

Records documenting grievances which are handled informally by a line manager, including those settled by mediation.

Includes case files and investigation documentation.


Records documenting half yearly gas systems tests. (Disposal Class)

Reference: 0500/2050/8

Records documenting half yearly gas systems tests.


Records documenting health surveillance and/or monitoring of employees who have been exposed to chemical and/or biological substances... (Disposal Class)

Reference: 0500/4450/1

Records documenting health surveillance and/or monitoring of employees who have been exposed to chemical and/or biological substances.

Includes health monitoring results.


Records documenting infringements or breaches of the University's copyright which do not proceed to litigation. .. (Disposal Class)

Reference: 0150/2300/5

Records documenting infringements or breaches of the University's copyright which do not proceed to litigation.

Includes investigations, notifications of breaches, negotiations and takedown notices.


Records documenting infringements or breaches of the University's copyright which do not proceed to litigation. .. (Disposal Class)

Reference: 0400/2300/5

Records documenting infringements or breaches of the University's copyright which do not proceed to litigation.

Includes investigations, notifications of breaches, negotiations and takedown notices.


Records documenting infringements or breaches of the University's copyright which do not proceed to litigation. .. (Disposal Class)

Reference: 0450/2300/5

Records documenting infringements or breaches of the University's copyright which do not proceed to litigation.

Includes investigations, notifications of breaches, negotiations and takedown notices.


Records documenting installation of equipment (e.g. heating, plumbing, air-conditioning, security equipment and cabling) in properties. .. (Disposal Class)

Reference: 0550/4950/1

Records documenting installation of equipment (e.g. heating, plumbing, air-conditioning, security equipment and cabling) in properties.

Includes arranging installations and location details.


Records documenting insurance claims made by the University. (Disposal Class)

Reference: 0250/1850/1

Records documenting insurance claims made by the University.


Records documenting insurance claims made by the University. (Disposal Class)

Reference: 0450/1850/1

Records documenting insurance claims made by the University.


Records documenting investigations into the viability of acquisition or development of facilities, buildings and other infrastructure... (Disposal Class)

Reference: 0550/3650/1

Records documenting investigations into the viability of acquisition or development of facilities, buildings and other infrastructure.

Includes business cases, reports.


Records documenting investigations of breaches or failures to meet compliance requirements... (Disposal Class)

Reference: 0450/5200/1

Records documenting investigations of breaches or failures to meet compliance requirements.

Includes investigations prior to proceeding to litigation, copyright, privacy, Freedom of Information (FOI), interview transcripts and signed statements.


Records documenting investigations where minor misconduct is proven and results in disciplinary action other than dismissal, e.g. a reduction in salary or job classification or suspension of employment... (Disposal Class)

Reference: 0350/2900/2

Records documenting investigations where minor misconduct is proven and results in disciplinary action other than dismissal, e.g. a reduction in salary or job classification or suspension of employment.

Includes reports, investigations, representations, records of disciplinary action taken and inquiry records.


Records documenting investigations where misconduct is proven and results in dismissal... (Disposal Class)

Reference: 0350/2900/1

Records documenting investigations where misconduct is proven and results in dismissal.

Includes reports, investigations, representations, records of disciplinary action taken and inquiry records.


Records documenting investments undertaken by the University... (Disposal Class)

Reference: 0250/5250/1

Records documenting investments undertaken by the University.

Includes buying, selling, dividends, maturities, short term and long term investments, short term deposits, equities.


Records documenting issuance and payment of insurance premiums... (Disposal Class)

Reference: 0150/5000/1

Records documenting issuance and payment of insurance premiums.

Includes insurance for collections and collection items.

Includes industrial special risk, certificates of currency, liability questionnaires, actuary briefs.


Records documenting issuance and payment of insurance premiums... (Disposal Class)

Reference: 0250/5000/1

Records documenting issuance and payment of insurance premiums.

Includes property, motor vehicle, public and product liability, accident, travel, marine, professional indemnity, medical malpractice and clinical trial insurance.

Includes industrial special risk, certificates of currency, liability questionnaires, actuary briefs.


Records documenting issuance and payment of insurance premiums... (Disposal Class)

Reference: 0550/5000/1

Records documenting issuance and payment of insurance premiums.

Includes property, motor vehicle, public and product liability, accident, travel, marine, professional indemnity, medical malpractice and clinical trial insurance.

Includes industrial special risk, certificates of currency, liability questionnaires, actuary briefs.


Records documenting lapsed, withdrawn or abandoned applications and supporting documentation for the assessment of the use of animals in research. (Disposal Class)

Reference: 0600/3350/2

Records documenting lapsed, withdrawn or abandoned applications and supporting documentation for the assessment of the use of animals in research.


Records documenting lapsed, withdrawn or abandoned applications and supporting documentation for the assessment of the use of humans in research. (Disposal Class)

Reference: 0600/3350/5

Records documenting lapsed, withdrawn or abandoned applications and supporting documentation for the assessment of the use of humans in research.


Records documenting leasing of equipment by the University... (Disposal Class)

Reference: 0550/5350/5

Records documenting leasing of equipment by the University.

Includes chemicals, hardware items, instruments, implements, medical supplies, tools, machines, computers, plant, furniture, furnishings, fixtures and fittings.


Records documenting licensing and compliance monitoring of childcare facilities by licensing authorities (i.e. State and Commonwealth Governments). (Disposal Class)

Reference: 0700/1800/4

Records documenting licensing and compliance monitoring of childcare facilities by licensing authorities (i.e. State and Commonwealth Governments).


Records documenting litigation matters that do not set legal precedent, nor lead to a change in University policies. (Disposal Class)

Reference: 0450/5450/2

Records documenting litigation matters that do not set legal precedent, nor lead to a change in University policies.


Records documenting litigation resulting in judgements or settlements of a precedent setting nature, requiring the University to change policies or operating procedures. (Disposal Class)

Reference: 0450/5450/1

Records documenting litigation resulting in judgements or settlements of a precedent setting nature, requiring the University to change policies or operating procedures.


Records documenting lock combinations and/or keys for equipment or plant such as safes, filing cabinets, buildings and rooms... (Disposal Class)

Reference: 0550/7150/3

Records documenting lock combinations and/or keys for equipment or plant such as safes, filing cabinets, buildings and rooms.

Includes Key Registers.


Records documenting minor restructures and amendments to the university's organisational staffing structure that affects only particular sections and having little effect on the overall functioning of the university. .. (Disposal Class)

Reference: 0300/3300/2

Records documenting minor restructures and amendments to the university's organisational staffing structure that affects only particular sections and having little effect on the overall functioning of the university.

Includes background research, draft versions of plans containing significant changes/alterations or formally circulated for comment and reports analysing issues and the outcomes of consultation with employees, unions, stakeholders etc.


Records documenting minor reviews affecting only particular sections of the University and having little effect on the overall functioning of the University... (Disposal Class)

Reference: 0300/6950/2

Records documenting minor reviews affecting only particular sections of the University and having little effect on the overall functioning of the University.

Includes documents establishing the review, background research, draft versions of review reports containing significant changes or alterations or circulated for comment, final approved versions of reports.

Includes reviews of child care, role of general managers etc.


Records documenting nominations and engagement of honorary staff who have had exposure to hazardous substances, including asbestos and biohazards, or who were located at places identified as containing hazardous substances... (Disposal Class)

Reference: 0350/4500/2

Records documenting nominations and engagement of honorary staff who have had exposure to hazardous substances, including asbestos and biohazards, or who were located at places identified as containing hazardous substances.

Includes Honorary Fellows, Visiting Professors, Professors Emeritus and University Visitors (HR4).


Records documenting nominations and engagement of honorary staff. Includes personal details and agreed undertakings relating to conditions of engagement and details of work performed... (Disposal Class)

Reference: 0350/4500/1

Records documenting nominations and engagement of honorary staff. Includes personal details and agreed undertakings relating to conditions of engagement and details of work performed.

Includes Honorary Fellows, Visiting Professors, Professors Emeritus and University Visitors. (HR4)


Records documenting non hazardous Occupational Health & Safety risk assessment and mitigation efforts... (Disposal Class)

Reference: 0500/7000/1

Records documenting non hazardous Occupational Health & Safety risk assessment and mitigation efforts.

Includes risk assessments, risk registers, treatment schedules and action plans.


Records documenting non-University wide reviews of research programs, projects, systems, structures or services such as reviews of faculty or departmental research practices and policies. .. (Disposal Class)

Reference: 0600/6950/2

Records documenting non-University wide reviews of research programs, projects, systems, structures or services such as reviews of faculty or departmental research practices and policies.

Includes documents establishing the review, background research, draft versions of review reports containing significant changes or alterations or circulated for comment, final approved versions of reports.


Records documenting ongoing administrative matters regarding the leasing arrangements of property belonging to the University... (Disposal Class)

Reference: 0550/5350/7

Records documenting ongoing administrative matters regarding the leasing arrangements of property belonging to the University.

Includes rental determinations and queries relating to entitlements, residential standards, rental charges.


Records documenting patient management... (Disposal Class)

Reference: 0350/4400/1

Records documenting patient management.

Includes patient files, client files, medical records, OHS Health histories.


Records documenting patient management... (Disposal Class)

Reference: 0700/4400/1

Records documenting patient management.

Includes patient files, client files, medical records, OHS Health histories.


Records documenting payments made to the university... (Disposal Class)

Reference: 0250/0500/1

Records documenting payments made to the university.

Includes requests for payments, university purchase and sale invoices, receipt books, microfiche customer directory, microfilm incoming cheques.


Records documenting planning of construction and development programs for campus buildings and precincts which did not proceed. (Disposal Class)

Reference: 0550/4800/2

Records documenting planning of construction and development programs for campus buildings and precincts which did not proceed.


Records documenting planning of construction and development programs for campus buildings and precincts... (Disposal Class)

Reference: 0550/4800/1

Records documenting planning of construction and development programs for campus buildings and precincts.

Includes new building proposals, development of greenfields sites and building and precinct redevelopments.


Records documenting post offer negotiations and due diligence checks... (Disposal Class)

Reference: 0550/8050/4

Records documenting post offer negotiations and due diligence checks.

Includes successful tender submission records.


Records documenting proposals for awarding honorary degrees to persons of distinguished eminence in a branch of learning or distinguished by eminent public service or outstanding cultural achievement. (Disposal Class)

Reference: 0200/4550/2

Records documenting proposals for awarding honorary degrees to persons of distinguished eminence in a branch of learning or distinguished by eminent public service or outstanding cultural achievement.


Records documenting provision of student employment services. (Disposal Class)

Reference: 0700/1600/3

Records documenting provision of student employment services.


Records documenting quality self assessments by academic departments and administrative units which result in changes to services or administrative practices... (Disposal Class)

Reference: 0300/6500/3

Records documenting quality self assessments by academic departments and administrative units which result in changes to services or administrative practices.

Includes Department Audits, Faculty Strategy and Performance Review.


Records documenting quality self assessments by academic departments and administrative units which result in procedural revisions... (Disposal Class)

Reference: 0300/6500/4

Records documenting quality self assessments by academic departments and administrative units which result in procedural revisions.

Includes Department Audits, Faculty Strategy and Performance Review.


Records documenting recordkeeping returns to Screenrights, CAL and Music Licence. (Disposal Class)

Reference: 0150/2300/7

Records documenting recordkeeping returns to Screenrights, CAL and Music Licence.


Records documenting recordkeeping returns to Screenrights, CAL and Music Licence. (Disposal Class)

Reference: 0400/2300/7

Records documenting recordkeeping returns to Screenrights, CAL and Music Licence.


Records documenting recordkeeping returns to Screenrights, CAL and Music Licence. (Disposal Class)

Reference: 0450/2300/7

Records documenting recordkeeping returns to Screenrights, CAL and Music Licence.


Records documenting rejected designs regarding branding. (Disposal Class)

Reference: 0300/1500/4

Records documenting rejected designs regarding branding.


Records documenting relations between the university and student sporting, political and social clubs... (Disposal Class)

Reference: 0700/7500/1

Records documenting relations between the university and student sporting, political and social clubs.

Includes student union activities.


Records documenting repairs made to properties operated but not owned by the University after a disaster such as fire, flood, catastrophic system failure and other recovery situations. (Disposal Class)

Reference: 0550/5500/10

Records documenting repairs made to properties operated but not owned by the University after a disaster such as fire, flood, catastrophic system failure and other recovery situations.


Records documenting repairs made to University owned properties after a disaster such as fire, flood, catastrophic system failure and other recovery situations. (Disposal Class)

Reference: 0550/5500/9

Records documenting repairs made to University owned properties after a disaster such as fire, flood, catastrophic system failure and other recovery situations.


Records documenting requests for legal advice and subsequent responses from both internal lawyers and panel law firms relating to matters of major public interest or controversy, University-wide industrial issues, new or amended University legislation, interpretation of the University's own and other legislation, matters which are precedent setting or matters resulting in significant changes to the University's policies... (Disposal Class)

Reference: 0450/0650/1

Records documenting requests for legal advice and subsequent responses from both internal lawyers and panel law firms relating to matters of major public interest or controversy, University-wide industrial issues, new or amended University legislation, interpretation of the University's own and other legislation, matters which are precedent setting or matters resulting in significant changes to the University's policies.

Includes Copyright Act, Copyright Regulations.


Records documenting requests for legal advice and subsequent responses from both internal lawyers and panel law firms relating to matters of minor public interest or controversy and do not relate to University-wide industrial issues, nor to new or amended University legislation, nor to interpretation of the University's own and other legislation, nor matters which are precedent setting or matters resulting in significant changes to the University's policies... (Disposal Class)

Reference: 0450/0650/2

Records documenting requests for legal advice and subsequent responses from both internal lawyers and panel law firms relating to matters of minor public interest or controversy and do not relate to University-wide industrial issues, nor to new or amended University legislation, nor to interpretation of the University's own and other legislation, nor matters which are precedent setting or matters resulting in significant changes to the University's policies.

Includes Copyright Act, Copyright Regulations.


Records documenting requests made in relation to access to or correction of personal information held by the university. (Disposal Class)

Reference: 0400/4750/3

Records documenting requests made in relation to access to or correction of personal information held by the university.


Records documenting research carried out to assist in developing acquisition and disposal strategies for collections. (Disposal Class)

Reference: 0150/1900/1

Records documenting research carried out to assist in developing acquisition and disposal strategies for collections.


Records documenting reviews which take in the entire University or substantial operational components thereof, or reviews into the University's performance of its legislative obligations... (Disposal Class)

Reference: 0300/6950/1

Records documenting reviews which take in the entire University or substantial operational components thereof, or reviews into the University's performance of its legislative obligations.

Includes documents establishing the review, background research, draft versions of review reports containing significant changes or alterations or circulated for comment, final approved versions of reports.

Includes reviews of Faculties, Academic Departments and Schools, Administrative Divisions.


Records documenting routine OH&S workplace inspections carried out by WorkCover Victoria as a result of a planned program or a safety dispute in the workplace... (Disposal Class)

Reference: 0500/4900/2

Records documenting routine OH&S workplace inspections carried out by WorkCover Victoria as a result of a planned program or a safety dispute in the workplace.

Includes external workplace inspection reports.


Records documenting routine upkeep, repair and maintenance activities for university sites, e.g. cleaning, painting, grounds maintenance, electrical maintenance, cleaning, maintenance requests, signage. (Disposal Class)

Reference: 0550/5500/6

Records documenting routine upkeep, repair and maintenance activities for university sites, e.g. cleaning, painting, grounds maintenance, electrical maintenance, cleaning, maintenance requests, signage.


Records documenting security arrangements for visitor attendance at University premises... (Disposal Class)

Reference: 0200/8500/1

Records documenting security arrangements for visitor attendance at University premises.

Includes security arrangements for visits to the University by dignitaries and the general public such as additional security measures and personnel, road closures, police liaison and notification.


Records documenting security arrangements for visitors to the university, including the general public. (Disposal Class)

Reference: 0500/5850/2

Records documenting security arrangements for visitors to the university, including the general public.


Records documenting security checks (vetting) carried out as part of pre-engagement, pre-employment and pre-appointment checks, or periodic reviews... (Disposal Class)

Reference: 0350/1000/4

Records documenting security checks (vetting) carried out as part of pre-engagement, pre-employment and pre-appointment checks, or periodic reviews.

Includes checks carried out by Victoria Police or police authorities in other jurisdictions.


Records documenting significant restructures and amendments of the university's organisational staffing structure or major functional sections of it... (Disposal Class)

Reference: 0300/3300/1

Records documenting significant restructures and amendments of the university's organisational staffing structure or major functional sections of it.

Includes background research, draft versions of plans containing significant changes/alterations or formally circulated for comment and reports analysing issues and the outcomes of consultation with employees, unions, stakeholders etc.


Records documenting spending progress or revenue collection against allocations within budget estimates... (Disposal Class)

Reference: 0250/1550/4

Records documenting spending progress or revenue collection against allocations within budget estimates.

Includes variations to budgets, interim budget reports.


Records documenting sport and recreation bookings and classes in the Centaman Database. (Disposal Class)

Reference: 0700/7300/3

Records documenting sport and recreation bookings and classes in the Centaman Database.


Records documenting sport and recreation membership (Centaman database). (Disposal Class)

Reference: 0700/7300/4

Records documenting sport and recreation membership (Centaman database).


Records documenting staff attendance at induction courses. (Disposal Class)

Reference: 0350/4650/4

Records documenting staff attendance at induction courses.


Records documenting staff attendance at internal and external EHS courses and programs... (Disposal Class)

Reference: 0500/8250/4

Records documenting staff attendance at internal and external EHS courses and programs.

Includes training registers, first aid courses, training needs analysis.


Records documenting staff attendance at internal and external information management courses and programs... (Disposal Class)

Reference: 0400/8250/4

Records documenting staff attendance at internal and external information management courses and programs.

Includes training registers, training needs analysis.


Records documenting staff attendance at internal and external staff development courses and programs... (Disposal Class)

Reference: 0350/7450/4

Records documenting staff attendance at internal and external staff development courses and programs.

Includes first aid courses.


Records documenting successful applicants for scholarship funding... (Disposal Class)

Reference: 0650/7050/2

Records documenting successful applicants for scholarship funding.

Includes applications, supporting documentation, references, faculty nomination forms, Scholaps Postgraduate Scholarship Database, Endeavour Language Teacher Fellowships (ELTF) etc.


Records documenting successful applications for admission... (Disposal Class)

Reference: 0650/0600/1

Records documenting successful applications for admission.

Includes national admissions, international admissions, Special Entry Scheme, Access Melbourne, Community Access Program, the University of Melbourne Extension Program, Summer School, TAFE etc.

Includes application forms, references, supporting documentation, prior learning results.


Records documenting successful applications for appointments that do not form part of the consolidated employment history (see PERSONNEL FILING)... (Disposal Class)

Reference: 0350/1000/2

Records documenting successful applications for appointments that do not form part of the consolidated employment history (see PERSONNEL FILING).

Includes advertisements, arrangements for interviews.


Records documenting successful applications for appointments which form part of an employee's consolidated employment history... (Disposal Class)

Reference: 0350/1000/1

Records documenting successful applications for appointments which form part of an employee's consolidated employment history.

Includes letters of offer and acceptance and confirmation of appointment, reappointment, conditions of appointment, statement of duties, curriculum vitae, referees reports.

Attach to staff file.


Records documenting successful applications for financial assistance, including loans, subsidies, fee reductions and bursaries, and the ongoing management of the transactions... (Disposal Class)

Reference: 0700/3800/2

Records documenting successful applications for financial assistance, including loans, subsidies, fee reductions and bursaries, and the ongoing management of the transactions.

Includes application forms and associated documentation, selection records, client files, financial forms regarding reduced payment or waiver of fee, repayment records, correspondence regarding outcomes and transactions.


Records documenting successful applications for grant funding for property or infrastructure development and upgrades... (Disposal Class)

Reference: 0550/4250/1

Records documenting successful applications for grant funding for property or infrastructure development and upgrades.

Includes selection outcome advice to applicants, criteria and grant conditions, including funding arrangements, research reports (including progress reports).


Records documenting successful applications for grant funding for research, external fellowships and research scholarships. .. (Disposal Class)

Reference: 0600/4250/1

Records documenting successful applications for grant funding for research, external fellowships and research scholarships.

Includes selection outcome advice to applicants, criteria and grant conditions, including funding arrangements, research reports (including progress reports).


Records documenting successful applications for grant funding for research... (Disposal Class)

Reference: 0600/0950/1

Records documenting successful applications for grant funding for research.

Includes selection outcome advice to applicants, criteria and grant conditions, including funding arrangements, research reports (including progress reports).


Records documenting successful applications for grant funding for University activities. .. (Disposal Class)

Reference: 0200/4250/1

Records documenting successful applications for grant funding for University activities.

Includes selection outcome advice to applicants, criteria and grant conditions, including funding arrangements, project reports (including progress reports).


Records documenting successful requests from external organisations or individuals for permission to reproduce either published or unpublished material in which the University retains copyright. (Disposal Class)

Reference: 0150/2300/1

Records documenting successful requests from external organisations or individuals for permission to reproduce either published or unpublished material in which the University retains copyright.


Records documenting successful requests from external organisations or individuals for permission to reproduce either published or unpublished material in which the University retains copyright. (Disposal Class)

Reference: 0400/2300/1

Records documenting successful requests from external organisations or individuals for permission to reproduce either published or unpublished material in which the University retains copyright.


Records documenting successful requests from external organisations or individuals for permission to reproduce either published or unpublished material in which the University retains copyright. (Disposal Class)

Reference: 0450/2300/1

Records documenting successful requests from external organisations or individuals for permission to reproduce either published or unpublished material in which the University retains copyright.


Records documenting successful University requests to reproduce published material held under copyright by another organisation or individual... (Disposal Class)

Reference: 0150/2300/3

Records documenting successful University requests to reproduce published material held under copyright by another organisation or individual.

Includes signed licence agreements and the interpretation of the Copyright Act to enable specific uses of material.


Records documenting successful University requests to reproduce published material held under copyright by another organisation or individual... (Disposal Class)

Reference: 0400/2300/3

Records documenting successful University requests to reproduce published material held under copyright by another organisation or individual.

Includes signed licence agreements and the interpretation of the Copyright Act to enable specific uses of material.


Records documenting successful University requests to reproduce published material held under copyright by another organisation or individual... (Disposal Class)

Reference: 0450/2300/3

Records documenting successful University requests to reproduce published material held under copyright by another organisation or individual.

Includes signed licence agreements and the interpretation of the Copyright Act to enable specific uses of material.


Records documenting the deployment of software to computers or organisational units. (Disposal Class)

Reference: 0550/1150/1

Records documenting the deployment of software to computers or organisational units.


Records documenting the absorption of or integration with other external bodies (e.g. VCA, MCAE, VCAH)... (Disposal Class)

Reference: 0300/0800/1

Records documenting the absorption of or integration with other external bodies (e.g. VCA, MCAE, VCAH).

Includes records documenting the establishment and development of the amalgamation such as proposals, plans, background research, reports.


Records documenting the accreditation of a course and its content & structure once developed... (Disposal Class)

Reference: 0050/0550/1

Records documenting the accreditation of a course and its content & structure once developed.

Includes master set of approved curricula.


Records documenting the acquisition of equipment (including technology and telecommunications equipment) where there is no tendering or contracting process. .. (Disposal Class)

Reference: 0550/6300/1

Records documenting the acquisition of equipment (including technology and telecommunications equipment) where there is no tendering or contracting process.

Includes formal requests for quotations, orders, handover reports and correspondence relating to the acquisition, licence documentation.


Records documenting the acquisition of human anatomy or specimens... (Disposal Class)

Reference: 0150/6300/4

Records documenting the acquisition of human anatomy or specimens.

Includes acquisition documentation, consent forms, authority, certificate of agreement, revocation of authorisation and acceptances.


Records documenting the acquisition of human anatomy or specimens... (Disposal Class)

Reference: 0150/0575/4

Records documenting the acquisition of human anatomy or specimens.

Includes acquisition documentation, consent forms, authority, certificate of agreement, revocation of authorisation and acceptances.


Records documenting the acquisition of items valued at over $10,000 for the university's collections of artwork, archives, books, museum artefacts and other collections... (Disposal Class)

Reference: 0150/6300/1

Records documenting the acquisition of items valued at over $10,000 for the university's collections of artwork, archives, books, museum artefacts and other collections.

Includes purchase documentation, ownership deeds or certificates, donation documentation (out of the collection), sale or auction records.


Records documenting the acquisition of items valued at over $10,000 for the university's collections of artwork, archives, books, museum artefacts and other collections... (Disposal Class)

Reference: 0150/0575/1

Records documenting the acquisition of items valued at over $10,000 for the university's collections of artwork, archives, books, museum artefacts and other collections.

Includes purchase documentation, ownership deeds or certificates, donation documentation (out of the collection), sale or auction records.


Records documenting the acquisition of items valued at under $9,999 for the university's collections of artwork, archives, books, museum artefacts and other collections... (Disposal Class)

Reference: 0150/6300/2

Records documenting the acquisition of items valued at under $9,999 for the university's collections of artwork, archives, books, museum artefacts and other collections.

Includes purchase documentation, ownership deeds or certificates, donation documentation (out of the collection), sale or auction records.


Records documenting the acquisition of items valued at under $9,999 for the university's collections of artwork, archives, books, museum artefacts and other collections... (Disposal Class)

Reference: 0150/0575/2

Records documenting the acquisition of items valued at under $9,999 for the university's collections of artwork, archives, books, museum artefacts and other collections.

Includes purchase documentation, ownership deeds or certificates, donation documentation (out of the collection), sale or auction records.


Records documenting the acquisition of library, information and records management materials or services where there the tendering process does not apply. .. (Disposal Class)

Reference: 0150/6300/3

Records documenting the acquisition of library, information and records management materials or services where there the tendering process does not apply.

Includes orders.


Records documenting the acquisition of library, information and records management materials or services where there the tendering process does not apply. .. (Disposal Class)

Reference: 0150/0575/3

Records documenting the acquisition of library, information and records management materials or services where there the tendering process does not apply.

Includes orders.


Records documenting the acquisition of licenses for permission to conduct the study and practice of anatomy. (Disposal Class)

Reference: 0550/2050/2

Records documenting the acquisition of licenses for permission to conduct the study and practice of anatomy.


Records documenting the actions carried out in relation to the physical destruction of university records... (Disposal Class)

Reference: 0400/6550/4

Records documenting the actions carried out in relation to the physical destruction of university records.

Includes arranging for records destruction company to destroy records, ordering confidential waste destruction bins.


Records documenting the activities protecting, stabilising and/or restoring heritage properties and buildings leased by the University. (Disposal Class)

Reference: 0550/6150/2

Records documenting the activities protecting, stabilising and/or restoring heritage properties and buildings leased by the University.


Records documenting the activities protecting, stabilising and/or restoring heritage properties and buildings owned by the University. (Disposal Class)

Reference: 0550/6150/1

Records documenting the activities protecting, stabilising and/or restoring heritage properties and buildings owned by the University.


Records documenting the administration of research projects that have been approved... (Disposal Class)

Reference: 0600/6400/2

Records documenting the administration of research projects that have been approved.

Includes applications for approval of projects, management and interim reporting on research progress.


Records documenting the administration of taxation at the University... (Disposal Class)

Reference: 0250/8000/1

Records documenting the administration of taxation at the University.

Includes administration of Goods and Services Tax (GST), Fringe Benefits Tax (FBT), travel diaries, travel receipts, Capital Gains Tax, recipient created tax invoice agreements, tax returns.


Records documenting the administration of University bank accounts and use and reconciliation of corporate purchasing cards. .. (Disposal Class)

Reference: 0250/0400/1

Records documenting the administration of University bank accounts and use and reconciliation of corporate purchasing cards.

Includes deposit records, bank statements, bank reconciliation statements, investment and dividend statements, records documenting the use of credit cards, cheque books, cheque butts and cancelled cheques.


Records documenting the administrative arrangements that result from amalgamations... (Disposal Class)

Reference: 0300/0800/2

Records documenting the administrative arrangements that result from amalgamations.

Includes arrangements for the physical transfer of equipment and assets such as corporate files, student records, staff files as well as changes to administrative practices.


Records documenting the administrative arrangements that result from university restructures .. (Disposal Class)

Reference: 0300/6900/3

Records documenting the administrative arrangements that result from university restructures

Includes transfer of equipment, corporate files etc.


Records documenting the allocation of buildings, gardens, offices or workspaces to departments, individual staff, students or vendors. (Disposal Class)

Reference: 0550/7250/1

Records documenting the allocation of buildings, gardens, offices or workspaces to departments, individual staff, students or vendors.


Records documenting the allocation of phone numbers and system usernames to individuals or organisational units. (Disposal Class)

Reference: 0550/1150/2

Records documenting the allocation of phone numbers and system usernames to individuals or organisational units.


Records documenting the allocation of system usernames to individuals or organisational units... (Disposal Class)

Reference: 0400/4750/10

Records documenting the allocation of system usernames to individuals or organisational units.

Includes network logins, email accounts, System Access Forms.


Records documenting the analysis and reporting of Evaluation Cycle survey data... (Disposal Class)

Reference: 0050/6500/2

Records documenting the analysis and reporting of Evaluation Cycle survey data.

Includes reports to University senior executive, Academic Board and several of its sub-committees, Faculty Deans and managers, as well as external reporting to the Commonwealth.


Records documenting the analysis of systems and processes, for example, as part of the development of an information system or for analysing existing systems and processes to measure compliance with relevant legislation or standards... (Disposal Class)

Reference: 0400/0850/1

Records documenting the analysis of systems and processes, for example, as part of the development of an information system or for analysing existing systems and processes to measure compliance with relevant legislation or standards.

Includes analysis of business processes and systems analysis of library, information and recordkeeping systems.


Records documenting the application for and management of licenses and permits issued under OH&S and related legislation (e.g. Dangerous Goods (Storage and Handling) Regulations 2000, Occupational Health and Safety (Hazardous Substances) Regulations 1999, Drugs, Poisons and Controlled Substances Act 1981).. (Disposal Class)

Reference: 0500/2050/2

Records documenting the application for and management of licenses and permits issued under OH&S and related legislation (e.g. Dangerous Goods (Storage and Handling) Regulations 2000, Occupational Health and Safety (Hazardous Substances) Regulations 1999, Drugs, Poisons and Controlled Substances Act 1981)

Includes permits for hazardous substances, carcinogenic substances, drugs, poisons and controlled substances, undenatured spirits, ethanol, fishing and wildlife permits, importing quarantine material, radiological materials, radiation licences, central schedule of licenses and permits, dangerous goods manifest, maintenance access permit system, plant register & registration etc.

Note: EHS Unit may hold copies.


Records documenting the appointment and resignation of members of Council, Academic Board and the Committee of Convocation. (Disposal Class)

Reference: 0300/2000/1

Records documenting the appointment and resignation of members of Council, Academic Board and the Committee of Convocation.


Records documenting the appointment and resignation of staff to of Council, Academic Board and the Committee of Convocation. (Disposal Class)

Reference: 0350/6850/1

Records documenting the appointment and resignation of staff to of Council, Academic Board and the Committee of Convocation.


Records documenting the appointment of first aid officers, fire wardens, health and safety representatives, membership of designated work groups, local EHS coordinators, Management Representatives, Staff Environment Advocates etc. (Disposal Class)

Reference: 0500/6850/1

Records documenting the appointment of first aid officers, fire wardens, health and safety representatives, membership of designated work groups, local EHS coordinators, Management Representatives, Staff Environment Advocates etc.


Records documenting the arrangement of visits by University representatives both within Australia and overseas... (Disposal Class)

Reference: 0200/8500/6

Records documenting the arrangement of visits by University representatives both within Australia and overseas.

Includes invitations, travel and accommodation arrangements, itineraries and programs, letters of thanks.


Records documenting the arrangements for the conduct of examinations... (Disposal Class)

Reference: 0650/1100/4

Records documenting the arrangements for the conduct of examinations.

Includes provisional and final examination timetables, appointment of examiners, printing and distribution of examination papers and script books, booking of exam venues.


Records documenting the assessment of University buildings, grounds and facilities for compliance with anti discrimination regulations and standards... (Disposal Class)

Reference: 0550/0300/1

Records documenting the assessment of University buildings, grounds and facilities for compliance with anti discrimination regulations and standards.

Includes records of assessments of requirements with which the university needs to comply, background research into existing levels of compliance and breaches, records of development of initiatives to improve compliance.


Records documenting the attendance of staff at conferences arranged by other organisations. .. (Disposal Class)

Reference: 0200/2150/5

Records documenting the attendance of staff at conferences arranged by other organisations.

Includes conference registration forms and copies of programs and conference promotional materials.


Records documenting the attendance of staff at conferences arranged by other organisations. .. (Disposal Class)

Reference: 0350/2150/6

Records documenting the attendance of staff at conferences arranged by other organisations.

Includes conference registration forms and copies of programs and conference promotional materials.


Records documenting the attendance of staff at conferences arranged by other organisations. .. (Disposal Class)

Reference: 0350/7450/7

Records documenting the attendance of staff at conferences arranged by other organisations.

Includes conference registration forms and copies of programs and conference promotional materials.


Records documenting the attendance of staff at conferences arranged by other organisations. .. (Disposal Class)

Reference: 0500/8250/7

Records documenting the attendance of staff at conferences arranged by other organisations.

Includes conference registration forms and copies of programs and conference promotional materials.


Records documenting the attendance of staff at conferences arranged by other organisations. .. (Disposal Class)

Reference: 0400/8250/7

Records documenting the attendance of staff at conferences arranged by other organisations.

Includes conference registration forms and copies of programs and conference promotional materials.


Records documenting the attendance of students at conferences arranged by other organisations. .. (Disposal Class)

Reference: 0650/2150/4

Records documenting the attendance of students at conferences arranged by other organisations.

Includes conference registration forms and copies of programs and conference promotional materials.


Records documenting the awarding of honorary degrees. (Disposal Class)

Reference: 0200/4550/1

Records documenting the awarding of honorary degrees.


Records documenting the candidate identification and selection process including recruitment campaigns. .. (Disposal Class)

Reference: 0350/6600/1

Records documenting the candidate identification and selection process including recruitment campaigns.

Includes make up of interview panels and the interview and referee questions (HR2).


Records documenting the certification process for laboratories that use Risk Group 1, 2 and 3 biological agents (as defined by AS/NZS 2243.3)... (Disposal Class)

Reference: 0500/1400/1

Records documenting the certification process for laboratories that use Risk Group 1, 2 and 3 biological agents (as defined by AS/NZS 2243.3).

Includes internal university certification, OGTR certification and inspections as part of the certification process.


Records documenting the clearing and preparation of sites for new construction projects where the site is contaminated by hazardous or toxic waste or materials... (Disposal Class)

Reference: 0550/7200/2

Records documenting the clearing and preparation of sites for new construction projects where the site is contaminated by hazardous or toxic waste or materials.

Includes the identification and restoration of contaminated land.


Records documenting the clearing and preparation of sites for new construction projects where the site is not contaminated and does not contain any hazardous or toxic waste or materials. (Disposal Class)

Reference: 0550/7200/1

Records documenting the clearing and preparation of sites for new construction projects where the site is not contaminated and does not contain any hazardous or toxic waste or materials.


Records documenting the consolidated employment history of all ongoing and non-ongoing employees from initial appointment to subsequent promotions and details of higher duties undertaken. Includes all types of leave records... (Disposal Class)

Reference: 0350/5900/4

Records documenting the consolidated employment history of all ongoing and non-ongoing employees from initial appointment to subsequent promotions and details of higher duties undertaken. Includes all types of leave records.

Includes Senior Lecturers, Lecturers, Heads of Department, Deans, Vice Chancellor, Deputy Vice Chancellors, General Staff etc. HR 4HC, HR 6, HR 8, HR 9, HR 10, HR11A, HR 11P, HR 12, HR 13, HR 16, HR 17, HR 18, HR 18D, HR 19, HR 23, HR 26, HR 32, HR 32IH, HR 32A, HR 32B, HR 32C, HR 32D, HR 32G, HR 32F, HR 32L, HR 33CC, HR 34, HR 35, HR 36, HR 39, HR 41A, HR 41P, HR 42, HR 43, HR 50A, HR 50B


Records documenting the consolidated employment history of all ongoing and non-ongoing employees who have been a member of any superannuation and pension scheme that predated SSAU (1 May 1983). The consolidated history includes initial appointment to subsequent promotions and details of higher duties undertaken as well as all types of leave records. Includes Samuel Gillott University Provident Fund, Staff Superannuation Scheme, Disability Pension Fund, Academic Staff Retirement Fund, Staff Superannuation (1986) Fund, MCAE Superannuation Scheme and predecessors. HR 4HC, HR 6, HR 8, HR 9, HR 10, HR11A, HR 11P, HR 12, HR 13, HR 16, HR 17, HR 18, HR 18D, HR 19, HR 23, HR 26, HR 32, HR 32IH, HR 32A, HR 32B, HR 32C, HR 32D, HR 32G, HR 32F, HR 32L, HR 33CC, HR 34, HR 35, HR 36, HR 39, HR 41A, HR 41P, HR 42, HR 43, HR 50A, HR 50B (Disposal Class)

Reference: 0350/5900/6

Records documenting the consolidated employment history of all ongoing and non-ongoing employees who have been a member of any superannuation and pension scheme that predated SSAU (1 May 1983). The consolidated history includes initial appointment to subsequent promotions and details of higher duties undertaken as well as all types of leave records. Includes Samuel Gillott University Provident Fund, Staff Superannuation Scheme, Disability Pension Fund, Academic Staff Retirement Fund, Staff Superannuation (1986) Fund, MCAE Superannuation Scheme and predecessors. HR 4HC, HR 6, HR 8, HR 9, HR 10, HR11A, HR 11P, HR 12, HR 13, HR 16, HR 17, HR 18, HR 18D, HR 19, HR 23, HR 26, HR 32, HR 32IH, HR 32A, HR 32B, HR 32C, HR 32D, HR 32G, HR 32F, HR 32L, HR 33CC, HR 34, HR 35, HR 36, HR 39, HR 41A, HR 41P, HR 42, HR 43, HR 50A, HR 50B


Records documenting the consolidated employment history of all ongoing and non-ongoing employees who have had exposure to hazardous substances, including asbestos and biohazards, or who were located at places identified as containing hazardous substances and who have been a member of any superannuation and pension scheme that predated SSAU (1 May 1983). Includes Samuel Gillott University Provident Fund, Staff Superannuation Scheme, Disability Pension Fund, Academic Staff Retirement Fund, Staff Superannuation (1986) Fund, MCAE Superannuation Scheme and predecessors. The consolidated history includes initial appointment to subsequent promotions and details of higher duties undertaken as well as all types of leave records. HR 4HC, HR 6, HR 8, HR 9, HR 10, HR11A, HR 11P, HR 12, HR 13, HR 16, HR 17, HR 18, HR 18D, HR 19, HR 23, HR 26, HR 32, HR 32IH, HR 32A, HR 32B, HR 32C, HR 32D, HR 32G, HR 32F, HR 32L, HR 33CC, HR 34, HR 35, HR 36, HR 39, HR 41A, HR 41P, HR 42, HR 43, HR 50A, HR 50B (Disposal Class)

Reference: 0350/5900/7

Records documenting the consolidated employment history of all ongoing and non-ongoing employees who have had exposure to hazardous substances, including asbestos and biohazards, or who were located at places identified as containing hazardous substances and who have been a member of any superannuation and pension scheme that predated SSAU (1 May 1983). Includes Samuel Gillott University Provident Fund, Staff Superannuation Scheme, Disability Pension Fund, Academic Staff Retirement Fund, Staff Superannuation (1986) Fund, MCAE Superannuation Scheme and predecessors. The consolidated history includes initial appointment to subsequent promotions and details of higher duties undertaken as well as all types of leave records. HR 4HC, HR 6, HR 8, HR 9, HR 10, HR11A, HR 11P, HR 12, HR 13, HR 16, HR 17, HR 18, HR 18D, HR 19, HR 23, HR 26, HR 32, HR 32IH, HR 32A, HR 32B, HR 32C, HR 32D, HR 32G, HR 32F, HR 32L, HR 33CC, HR 34, HR 35, HR 36, HR 39, HR 41A, HR 41P, HR 42, HR 43, HR 50A, HR 50B


Records documenting the consolidated employment history of all ongoing and non-ongoing employees who have had exposure to hazardous substances, including asbestos and biohazards, or who were located at places identified as containing hazardous substances. The consolidated history includes initial appointment to subsequent promotions and details of higher duties undertaken as well as all types of leave records. .. (Disposal Class)

Reference: 0350/5900/5

Records documenting the consolidated employment history of all ongoing and non-ongoing employees who have had exposure to hazardous substances, including asbestos and biohazards, or who were located at places identified as containing hazardous substances. The consolidated history includes initial appointment to subsequent promotions and details of higher duties undertaken as well as all types of leave records.

Includes Senior Lecturers, Lecturers, Heads of Department, Deans, Vice Chancellor, Deputy Vice Chancellors, General Staff etc. HR 4HC, HR 6, HR 8, HR 9, HR 10, HR11A, HR 11P, HR 12, HR 13, HR 16, HR 17, HR 18, HR 18D, HR 19, HR 23, HR 26, HR 32, HR 32IH, HR 32A, HR 32B, HR 32C, HR 32D, HR 32G, HR 32F, HR 32L, HR 33CC, HR 34, HR 35, HR 36, HR 39, HR 41A, HR 41P, HR 42, HR 43, HR 50A, HR 50B


Records documenting the creation, variation, abolition, transfer or reclassification of positions and assigned duties. Includes Chair files, position descriptions (HR2). (Disposal Class)

Reference: 0350/6050/1

Records documenting the creation, variation, abolition, transfer or reclassification of positions and assigned duties. Includes Chair files, position descriptions (HR2).


Records documenting the delegation of power to university staff or positions to authorise financial activities or transactions... (Disposal Class)

Reference: 0250/1200/1

Records documenting the delegation of power to university staff or positions to authorise financial activities or transactions.

Includes delegation to approve expenditure, authorise increases in expenditure limits, appointment of an officer to countersign cheques or securities, signature authority forms, signing authorities, notifications, specimen signatures etc.


Records documenting the demolition of University owned buildings. (Disposal Class)

Reference: 0550/4800/3

Records documenting the demolition of University owned buildings.


Records documenting the determination and administrative requirements of University tuition fees, including Higher Education Contribution Scheme and Higher Education Support Act requirements... (Disposal Class)

Reference: 0650/3750/2

Records documenting the determination and administrative requirements of University tuition fees, including Higher Education Contribution Scheme and Higher Education Support Act requirements.

Includes variations to HECS liability, terminations, HECS Exemption scholarships, HECS payment option forms.


Records documenting the determination and administrative requirements of University tuition fees, including Higher Education Contribution Scheme and Higher Education Support Act requirements... (Disposal Class)

Reference: 0700/3750/2

Records documenting the determination and administrative requirements of University tuition fees, including Higher Education Contribution Scheme and Higher Education Support Act requirements.

Includes variations to HECS liability, terminations, HECS Exemption scholarships, HECS payment option forms.


Records documenting the determination, assessment and notification of liability of other University fees and related charges, such as late charges... (Disposal Class)

Reference: 0650/3750/3

Records documenting the determination, assessment and notification of liability of other University fees and related charges, such as late charges.

Includes amenities and services fees, waivers of late fees, refunds, fee debtors, fee write offs, fee credit notes, payment extensions, fee ledger, library fines.


Records documenting the determination, assessment and notification of liability of other University fees and related charges, such as late charges... (Disposal Class)

Reference: 0700/3750/3

Records documenting the determination, assessment and notification of liability of other University fees and related charges, such as late charges.

Includes amenities and services fees, waivers of late fees, refunds, fee debtors, fee write offs, fee credit notes, payment extensions, fee ledger, library fines.


Records documenting the development and collection of Evaluation Cycle surveys... (Disposal Class)

Reference: 0050/6500/1

Records documenting the development and collection of Evaluation Cycle surveys.

Includes subject forms, additional questions, departmental/school summary sheets, data files and summary file.

Surveys include: Quality of Teaching, Quality of research supervision and academic support, quality of administrative and support services; course experience questionnaire (CEQ), postgraduate experience questionnaire (PREQ), graduate destination survey (GDS), Melbourne experience survey (MES), employer feedback survey (EFS), Graduate views on the relevance of their course and University experience, Staff feedback on the Quality of University Management and Administration (QUMA), International student survey (ISS).


Records documenting the development and establishment of entities which are wholly owned or controlled by the University... (Disposal Class)

Reference: 0300/7850/1

Records documenting the development and establishment of entities which are wholly owned or controlled by the University.

Includes records relating to the establishment of and the ongoing relationship, the winding up of controlled entities or subsidiaries.


Records documenting the development and implementation of career assistance programs. (Disposal Class)

Reference: 0700/1600/2

Records documenting the development and implementation of career assistance programs.


Records documenting the development and implementation of energy management programs, projects and initiatives... (Disposal Class)

Reference: 0550/3150/6

Records documenting the development and implementation of energy management programs, projects and initiatives.

Includes energy reduction programs.


Records documenting the development and implementation of quality assurance programs relating to the property, assets & equipment function... (Disposal Class)

Reference: 0550/6500/1

Records documenting the development and implementation of quality assurance programs relating to the property, assets & equipment function.

Includes quality improvement initiatives, service improvements.


Records documenting the development and implementation of waste management programs, projects and initiatives... (Disposal Class)

Reference: 0550/8550/6

Records documenting the development and implementation of waste management programs, projects and initiatives.

Includes waste reduction programs such as Waste Wise.


Records documenting the development and implementation of water management and conservation programs, projects and initiatives. (Disposal Class)

Reference: 0550/8600/6

Records documenting the development and implementation of water management and conservation programs, projects and initiatives.


Records documenting the development and issue of tender documentation... (Disposal Class)

Reference: 0550/8050/1

Records documenting the development and issue of tender documentation.

Includes statement of requirements, request for proposals, requests for expressions of interest, request for tender (RFT), draft contracts, specifications and quotations. Also includes records documenting the development of the evaluation and selection criteria for the tender.


Records documenting the development and management of the University's performance management scheme i.e. Performance Development Framework (PDF). (Disposal Class)

Reference: 0350/5800/1

Records documenting the development and management of the University's performance management scheme i.e. Performance Development Framework (PDF).


Records documenting the development of academic initiatives, programs and projects aimed at ensuring university compliance with diversity and anti discrimination goals and benchmarks... (Disposal Class)

Reference: 0050/0300/1

Records documenting the development of academic initiatives, programs and projects aimed at ensuring university compliance with diversity and anti discrimination goals and benchmarks.

Includes records of assessments of requirements with which the university needs to comply, background research into existing levels of compliance and breaches, records of development of initiatives to improve compliance, equity and cultural diversity audit.

Includes records relating to initiatives concerning cultural and racial diversity, indigenous education strategies, discrimination.


Records documenting the development of all occupational health and safety plans... (Disposal Class)

Reference: 0500/5950/4

Records documenting the development of all occupational health and safety plans.

Includes background research, draft versions, divisional or work unit contributions to university wide occupational health & safety plans.


Records documenting the development of all strategic, corporate or work unit level business plans concerning alumni relations... (Disposal Class)

Reference: 0100/5950/4

Records documenting the development of all strategic, corporate or work unit level business plans concerning alumni relations.

Includes background research, draft versions, divisional or work unit contributions to university wide strategic or corporate alumni relations plans.


Records documenting the development of all strategic, corporate or work unit level business plans concerning financial management... (Disposal Class)

Reference: 0250/5950/4

Records documenting the development of all strategic, corporate or work unit level business plans concerning financial management.

Includes background research, draft versions, divisional or work unit contributions to university wide strategic or corporate financial plans.


Records documenting the development of all strategic, corporate or work unit level business plans concerning human resources... (Disposal Class)

Reference: 0350/5950/4

Records documenting the development of all strategic, corporate or work unit level business plans concerning human resources.

Includes background research, draft versions, divisional or work unit contributions to university wide strategic or corporate human resources plans.


Records documenting the development of all strategic, corporate or work unit level business plans concerning information management... (Disposal Class)

Reference: 0400/5950/4

Records documenting the development of all strategic, corporate or work unit level business plans concerning information management.

Includes background research, draft versions, divisional or work unit contributions to university wide strategic or corporate information management plans.


Records documenting the development of all strategic, corporate or work unit level business plans concerning legal services... (Disposal Class)

Reference: 0450/5950/4

Records documenting the development of all strategic, corporate or work unit level business plans concerning legal services.

Includes background research, draft versions, divisional or work unit contributions to university wide strategic or corporate plans concerning legal services.


Records documenting the development of all strategic, corporate or work unit level business plans concerning relationships with external organisations... (Disposal Class)

Reference: 0200/5950/4

Records documenting the development of all strategic, corporate or work unit level business plans concerning relationships with external organisations.

Includes background research, draft versions, divisional or work unit contributions to university wide strategic or corporate plans concerning relationships with external organisations.


Records documenting the development of all strategic, corporate or work unit level business plans for academic programs... (Disposal Class)

Reference: 0050/5950/4

Records documenting the development of all strategic, corporate or work unit level business plans for academic programs.

Includes background research, draft versions, divisional or work unit contributions to university wide strategic or corporate academic plans.


Records documenting the development of all strategic, corporate or work unit level business plans for collection management... (Disposal Class)

Reference: 0150/5950/4

Records documenting the development of all strategic, corporate or work unit level business plans for collection management.

Includes background research, draft versions, divisional or work unit contributions to university wide strategic or corporate collection management plans.


Records documenting the development of all strategic, corporate or work unit level business plans for infrastructure and asset development... (Disposal Class)

Reference: 0550/5950/4

Records documenting the development of all strategic, corporate or work unit level business plans for infrastructure and asset development.

Includes background research, draft versions, divisional or work unit contributions to university wide strategic or corporate plans for infrastructure and asset development.


Records documenting the development of all strategic, corporate or work unit level business plans for providing services to students... (Disposal Class)

Reference: 0700/5950/4

Records documenting the development of all strategic, corporate or work unit level business plans for providing services to students.

Includes background research, draft versions, divisional or work unit contributions to university wide strategic or corporate plans for providing services to students.


Records documenting the development of all strategic, corporate or work unit level business plans for the administration of students... (Disposal Class)

Reference: 0650/5950/4

Records documenting the development of all strategic, corporate or work unit level business plans for the administration of students.

Includes background research, draft versions, divisional or work unit contributions to university wide strategic or corporate plans for the administration of students.


Records documenting the development of all strategic, corporate or work unit level business plans. (Disposal Class)

Reference: 0300/5950/4

Records documenting the development of all strategic, corporate or work unit level business plans.


Records documenting the development of all strategic, corporate or work unit level research plans... (Disposal Class)

Reference: 0600/5950/4

Records documenting the development of all strategic, corporate or work unit level research plans.

Includes background research, draft versions, divisional or work unit contributions to university wide strategic or corporate plans concerning research.


Records documenting the development of ceremonial proceedings for the conferral of degrees... (Disposal Class)

Reference: 0650/4200/3

Records documenting the development of ceremonial proceedings for the conferral of degrees.

Includes ceremony/conferral program, order of proceedings, transcripts of ceremony.


Records documenting the development of collection management initiatives, programs & projects aimed at ensuring university compliance with diversity and anti discrimination goals and benchmarks... (Disposal Class)

Reference: 0150/0300/1

Records documenting the development of collection management initiatives, programs & projects aimed at ensuring university compliance with diversity and anti discrimination goals and benchmarks.

Includes records of assessments of requirements with which the university needs to comply, background research into existing levels of compliance and breaches, records of development of initiatives to improve compliance, equity and cultural diversity audit.

Includes records relating to initiatives concerning cultural and racial diversity, indigenous education strategies, discrimination.


Records documenting the development of curricula/subjects... (Disposal Class)

Reference: 0050/2500/2

Records documenting the development of curricula/subjects.

Includes working papers and unapproved curricula/subjects.


Records documenting the development of emergency response procedures. (Disposal Class)

Reference: 0500/3100/2

Records documenting the development of emergency response procedures.


Records documenting the development of examination content... (Disposal Class)

Reference: 0650/1100/3

Records documenting the development of examination content.

Includes working papers, draft examination question papers.


Records documenting the development of formal processes and procedures for receipt of and response to feedback relating to academic programs. (Disposal Class)

Reference: 0050/3700/1

Records documenting the development of formal processes and procedures for receipt of and response to feedback relating to academic programs.


Records documenting the development of formal processes and procedures for receipt of and response to feedback relating to alumni relations. (Disposal Class)

Reference: 0100/3700/1

Records documenting the development of formal processes and procedures for receipt of and response to feedback relating to alumni relations.


Records documenting the development of formal processes and procedures for receipt of and response to feedback relating to collection management. (Disposal Class)

Reference: 0150/3700/1

Records documenting the development of formal processes and procedures for receipt of and response to feedback relating to collection management.


Records documenting the development of formal processes and procedures for receipt of and response to feedback relating to external relations. (Disposal Class)

Reference: 0200/3700/1

Records documenting the development of formal processes and procedures for receipt of and response to feedback relating to external relations.


Records documenting the development of formal processes and procedures for receipt of and response to feedback relating to financial management. (Disposal Class)

Reference: 0250/3700/1

Records documenting the development of formal processes and procedures for receipt of and response to feedback relating to financial management.


Records documenting the development of formal processes and procedures for receipt of and response to feedback relating to governance. (Disposal Class)

Reference: 0300/3700/1

Records documenting the development of formal processes and procedures for receipt of and response to feedback relating to governance.


Records documenting the development of formal processes and procedures for receipt of and response to feedback relating to human resources. (Disposal Class)

Reference: 0350/3700/1

Records documenting the development of formal processes and procedures for receipt of and response to feedback relating to human resources.


Records documenting the development of formal processes and procedures for receipt of and response to feedback relating to information management. (Disposal Class)

Reference: 0400/3700/1

Records documenting the development of formal processes and procedures for receipt of and response to feedback relating to information management.


Records documenting the development of formal processes and procedures for receipt of and response to feedback relating to occupational health & safety. (Disposal Class)

Reference: 0500/3700/1

Records documenting the development of formal processes and procedures for receipt of and response to feedback relating to occupational health & safety.


Records documenting the development of formal processes and procedures for receipt of and response to feedback relating to property, assets & equipment. (Disposal Class)

Reference: 0550/3700/1

Records documenting the development of formal processes and procedures for receipt of and response to feedback relating to property, assets & equipment.


Records documenting the development of formal processes and procedures for receipt of and response to feedback relating to research. (Disposal Class)

Reference: 0600/3700/1

Records documenting the development of formal processes and procedures for receipt of and response to feedback relating to research.


Records documenting the development of formal processes and procedures for receipt of and response to feedback relating to student administration. (Disposal Class)

Reference: 0650/3700/1

Records documenting the development of formal processes and procedures for receipt of and response to feedback relating to student administration.


Records documenting the development of formal processes and procedures for the receipt of and response to feedback relating to legal services. (Disposal Class)

Reference: 0450/3700/1

Records documenting the development of formal processes and procedures for the receipt of and response to feedback relating to legal services.


Records documenting the development of human resources initiatives, programs & projects aimed at ensuring university compliance with diversity and anti discrimination goals and benchmarks... (Disposal Class)

Reference: 0350/0300/1

Records documenting the development of human resources initiatives, programs & projects aimed at ensuring university compliance with diversity and anti discrimination goals and benchmarks.

Includes records of assessments of requirements with which the university needs to comply, background research into existing levels of compliance and breaches, records of development of initiatives to improve compliance, equity and cultural diversity audit, workplace diversity plan.

Includes records relating to initiatives concerning cultural and racial diversity, equal employment opportunity, indigenous staff, discrimination, workplace bullying, sexual harassment, occupational violence, parents & carers.


Records documenting the development of information management initiatives, programs & projects aimed at ensuring university compliance with diversity and anti discrimination goals and benchmarks... (Disposal Class)

Reference: 0400/0300/1

Records documenting the development of information management initiatives, programs & projects aimed at ensuring university compliance with diversity and anti discrimination goals and benchmarks.

Includes records of assessments of requirements with which the university needs to comply, background research into existing levels of compliance and breaches, records of development of initiatives to improve compliance, equity and cultural diversity audit.

Includes records relating to initiatives concerning information access for people with disabilities, cultural and racial diversity, discrimination.


Records documenting the development of initiatives, programs & projects relating to student services and aimed at ensuring university compliance with diversity and anti discrimination goals and benchmarks... (Disposal Class)

Reference: 0700/0300/1

Records documenting the development of initiatives, programs & projects relating to student services and aimed at ensuring university compliance with diversity and anti discrimination goals and benchmarks.

Includes records of assessments of requirements with which the university needs to comply, background research into existing levels of compliance and breaches, records of development of initiatives to improve compliance, equity and cultural diversity audit.

Includes records relating to initiatives concerning cultural and racial diversity, indigenous education strategies, discrimination.


Records documenting the development of initiatives, programs & projects relating to the administration of students and aimed at ensuring university compliance with diversity and anti discrimination goals and benchmarks... (Disposal Class)

Reference: 0650/0300/1

Records documenting the development of initiatives, programs & projects relating to the administration of students and aimed at ensuring university compliance with diversity and anti discrimination goals and benchmarks.

Includes records of assessments of requirements with which the university needs to comply, background research into existing levels of compliance and breaches, records of development of initiatives to improve compliance, equity and cultural diversity audit.

Includes records relating to initiatives concerning cultural and racial diversity, indigenous education strategies, discrimination.


Records documenting the development of joint ventures and engagement activities of major significance to the University, such as large scale infrastructure projects requiring a major investment by the University and cooperative research centres (CRC)... (Disposal Class)

Reference: 0200/5300/1

Records documenting the development of joint ventures and engagement activities of major significance to the University, such as large scale infrastructure projects requiring a major investment by the University and cooperative research centres (CRC).

Includes records relating to the establishment of and the ongoing relationship.


Records documenting the development of joint ventures and engagement activities of small scale significance to the University... (Disposal Class)

Reference: 0200/5300/2

Records documenting the development of joint ventures and engagement activities of small scale significance to the University.

Includes records relating to the establishment of and the ongoing relationship.

Includes bids for funding that are unsuccessful where the funding bid is the sole or major engagement activity.


Records documenting the development of joint ventures of major significance to the University, such as large scale infrastructure projects requiring a major investment by the University and cooperative research centres (CRC)... (Disposal Class)

Reference: 0300/5300/1

Records documenting the development of joint ventures of major significance to the University, such as large scale infrastructure projects requiring a major investment by the University and cooperative research centres (CRC).

Includes records relating to the establishment of and the ongoing relationship.


Records documenting the development of joint ventures of small scale significance to the University... (Disposal Class)

Reference: 0300/5300/2

Records documenting the development of joint ventures of small scale significance to the University.

Includes records relating to the establishment of and the ongoing relationship.

Includes bids for funding that are unsuccessful where the funding bid is the sole or major engagement activity.


Records documenting the development of standards and specifications for the design and construction of University facilities. (Disposal Class)

Reference: 0550/2750/2

Records documenting the development of standards and specifications for the design and construction of University facilities.


Records documenting the development of training material for EHS courses and programs run internally by the University. (Disposal Class)

Reference: 0500/8250/1

Records documenting the development of training material for EHS courses and programs run internally by the University.


Records documenting the development of training material for induction. (Disposal Class)

Reference: 0350/4650/1

Records documenting the development of training material for induction.


Records documenting the development of training material for information management courses and programs run internally by the University. (Disposal Class)

Reference: 0400/8250/1

Records documenting the development of training material for information management courses and programs run internally by the University.


Records documenting the development of training material for staff development courses and programs run internally by the University. (Disposal Class)

Reference: 0350/7450/1

Records documenting the development of training material for staff development courses and programs run internally by the University.


Records documenting the development, approval, implementation and administration of designs for university forms. (Disposal Class)

Reference: 0300/1500/3

Records documenting the development, approval, implementation and administration of designs for university forms.


Records documenting the development, approval, implementation and administration of designs for university logos, letterhead, stationery and publications (including websites) incorporating the corporate brand or image. (Disposal Class)

Reference: 0300/1500/2

Records documenting the development, approval, implementation and administration of designs for university logos, letterhead, stationery and publications (including websites) incorporating the corporate brand or image.


Records documenting the development, production and modification (including ongoing management) of business and information systems... (Disposal Class)

Reference: 0150/7950/6

Records documenting the development, production and modification (including ongoing management) of business and information systems.

Includes feasibility studies, pilot studies, final versions of all system documentation, user and technical manuals, business rules, user requirements, system specifications, final sign off.


Records documenting the development, production and modification (including ongoing management) of business and information systems... (Disposal Class)

Reference: 0400/7950/6

Records documenting the development, production and modification (including ongoing management) of business and information systems.

Includes feasibility studies, pilot studies, final versions of all system documentation, user and technical manuals, business rules, user requirements, system specifications, final sign off.


Records documenting the devising of disaster plans for disasters such as fire and floods to property both leased and owned. (Disposal Class)

Reference: 0550/5950/5

Records documenting the devising of disaster plans for disasters such as fire and floods to property both leased and owned.


Records documenting the devising of disaster recovery plans for mitigating the effects of fire, flood, catastrophic system failure and other recovery situations to property both leased and owned. .. (Disposal Class)

Reference: 0550/2850/1

Records documenting the devising of disaster recovery plans for mitigating the effects of fire, flood, catastrophic system failure and other recovery situations to property both leased and owned.

Includes final version of plan.


Records documenting the devising of plans (other than disaster plans) concerned with the management of property, assets and equipment... (Disposal Class)

Reference: 0550/5950/6

Records documenting the devising of plans (other than disaster plans) concerned with the management of property, assets and equipment.

Includes facility and usage plans, plans for disabled access, energy management plans, environment management plans, waste reduction plans, water conservation management plans and purchasing plans.


Records documenting the disposal of equipment and plant leased or owned by the University... (Disposal Class)

Reference: 0550/2950/2

Records documenting the disposal of equipment and plant leased or owned by the University.

Includes technology and telecommunications equipment.


Records documenting the disposal of human anatomy or specimens... (Disposal Class)

Reference: 0150/2950/3

Records documenting the disposal of human anatomy or specimens.

Includes disposal documentation.


Records documenting the disposal of items valued at over $10,000 from the university's collections of artwork, archives, books, museum artefacts and other collections... (Disposal Class)

Reference: 0150/2950/1

Records documenting the disposal of items valued at over $10,000 from the university's collections of artwork, archives, books, museum artefacts and other collections.

Includes purchase documentation, ownership deeds or certificates, donation documentation (out of the collection), sale or auction records.


Records documenting the disposal of items valued at under $9,999 from the university's collections of artwork, archives, books, museum artefacts and other collections... (Disposal Class)

Reference: 0150/2950/2

Records documenting the disposal of items valued at under $9,999 from the university's collections of artwork, archives, books, museum artefacts and other collections.

Includes purchase documentation, ownership deeds or certificates, donation documentation (out of the collection), sale or auction records.


Records documenting the distribution of University publications. .. (Disposal Class)

Reference: 0100/6450/1

Records documenting the distribution of University publications.

Includes records of the monitoring of distribution, stock lists and address lists.


Records documenting the distribution of University publications. .. (Disposal Class)

Reference: 0200/6450/1

Records documenting the distribution of University publications.

Includes records of the monitoring of distribution, stock lists and address lists.


Records documenting the distribution of University publications. .. (Disposal Class)

Reference: 0300/6450/1

Records documenting the distribution of University publications.

Includes records of the monitoring of distribution, stock lists and address lists.


Records documenting the distribution of University publications. .. (Disposal Class)

Reference: 0400/6450/4

Records documenting the distribution of University publications.

Includes records of the monitoring of distribution, stock lists and address lists.


Records documenting the distribution of University publications. .. (Disposal Class)

Reference: 0600/6450/1

Records documenting the distribution of University publications.

Includes records of the monitoring of distribution, stock lists and address lists.


Records documenting the distribution of University publications. .. (Disposal Class)

Reference: 0700/6450/1

Records documenting the distribution of University publications.

Includes records of the monitoring of distribution, stock lists and address lists.


Records documenting the efforts to assess and mitigate risks associated with financial management... (Disposal Class)

Reference: 0250/7000/1

Records documenting the efforts to assess and mitigate risks associated with financial management.

Includes risk assessments, risk registers, treatment schedules and action plans.


Records documenting the efforts to assess and mitigate risks associated with the management of property, assets and equipment... (Disposal Class)

Reference: 0550/7000/1

Records documenting the efforts to assess and mitigate risks associated with the management of property, assets and equipment.

Includes risk assessments, risk registers, treatment schedules and action plans.


Records documenting the employment conditions of ongoing and non-ongoing employees, including senior University staff, that are not part of the consolidated employment history... (Disposal Class)

Reference: 0350/5900/8

Records documenting the employment conditions of ongoing and non-ongoing employees, including senior University staff, that are not part of the consolidated employment history.

Includes personnel files held by the work unit.

Forward original documents to the local Business Centre for scanning and attachment to the official University employee file.

Documents that are duplicates of those on the Business Centre file can be destroyed.


Records documenting the engagement of volunteers and students undertaking work experience placements who have had exposure to hazardous substances, including asbestos and biohazards, or who were located at places identified as containing hazardous substances... (Disposal Class)

Reference: 0350/8750/2

Records documenting the engagement of volunteers and students undertaking work experience placements who have had exposure to hazardous substances, including asbestos and biohazards, or who were located at places identified as containing hazardous substances.

Includes personal details and agreed undertakings relating to conditions of engagement and details of work performed.

Includes Occupational Trainee Visa Subclass 442 program participants.


Records documenting the engagement of volunteers and students undertaking work experience placements. .. (Disposal Class)

Reference: 0350/8750/1

Records documenting the engagement of volunteers and students undertaking work experience placements.

Includes personal details and agreed undertakings relating to conditions of engagement and details of work performed.

Includes Occupational Trainee Visa Subclass 442 program participants.


Records documenting the enrolment of students into a course of study (filed separately to the student file)... (Disposal Class)

Reference: 0650/3250/1

Records documenting the enrolment of students into a course of study (filed separately to the student file).

Includes enrolment forms, deferment, leave of absence, HECS declaration, withdrawals, exemptions, credits, recognition of prior learning (RPL), variations to enrolment.


Records documenting the establishment and management of scholarships and investment of associated funds... (Disposal Class)

Reference: 0650/7050/1

Records documenting the establishment and management of scholarships and investment of associated funds.

Includes establishment/foundation papers, recipient register (Scholaps Postgraduate Scholarship Database non personal data).


Records documenting the establishment and management of University prizes and awards... (Disposal Class)

Reference: 0200/6200/1

Records documenting the establishment and management of University prizes and awards.

Includes establishment and foundation papers, regulations, recipient register.


Records documenting the establishment and management of university prizes and awards... (Disposal Class)

Reference: 0350/6200/1

Records documenting the establishment and management of university prizes and awards.

Includes establishment and foundation papers, regulations, recipient register.


Records documenting the establishment and management of university prizes and awards... (Disposal Class)

Reference: 0650/6200/1

Records documenting the establishment and management of university prizes and awards.

Includes establishment and foundation papers, regulations, recipient register.


Records documenting the establishment of staff exchange programs involving temporarily swapping staff with overseas or interstate institutions... (Disposal Class)

Reference: 0350/3450/1

Records documenting the establishment of staff exchange programs involving temporarily swapping staff with overseas or interstate institutions.

Includes correspondence with exchange partner to establish the program.


Records documenting the establishment of student exchange programs with overseas or interstate institutions... (Disposal Class)

Reference: 0650/3450/1

Records documenting the establishment of student exchange programs with overseas or interstate institutions.

Includes correspondence with exchange partner to establish the program.


Records documenting the evaluation of potential or existing equipment, plant or other infrastructure. (Disposal Class)

Reference: 0550/3400/1

Records documenting the evaluation of potential or existing equipment, plant or other infrastructure.


Records documenting the final assessment compilation... (Disposal Class)

Reference: 0650/1100/8

Records documenting the final assessment compilation.

Includes electronic student records systems (e.g. ISIS, MERLIN & STARS) results register, final results, examination/assessment return sheets, higher degree return sheets, supplementary exam results.


Records documenting the financial processing of grant funds received... (Disposal Class)

Reference: 0250/4250/1

Records documenting the financial processing of grant funds received.

Includes invoices and receipts, records of income and expenditure, annual reports on grants, research fellowships, scholarships and prizes, working papers.


Records documenting the formal or ceremonial delivery of scholarships... (Disposal Class)

Reference: 0650/7050/4

Records documenting the formal or ceremonial delivery of scholarships.

Includes advice from faculties to student administration on successful scholarship candidates, arrangements for presentation such as venue bookings, catering arrangements, guest speakers & presenters and order of proceedings.


Records documenting the formulation of non university wide energy management policies and standards... (Disposal Class)

Reference: 0550/3150/3

Records documenting the formulation of non university wide energy management policies and standards.

Includes final versions of policies and standards.


Records documenting the formulation of non university wide policies concerning academic programs... (Disposal Class)

Reference: 0050/6000/3

Records documenting the formulation of non university wide policies concerning academic programs.

Includes final versions of policies.


Records documenting the formulation of non university wide policies concerning alumni relations... (Disposal Class)

Reference: 0100/6000/3

Records documenting the formulation of non university wide policies concerning alumni relations.

Includes final versions of policies.


Records documenting the formulation of non university wide policies concerning collection management... (Disposal Class)

Reference: 0150/6000/3

Records documenting the formulation of non university wide policies concerning collection management.

Includes final versions of policies.


Records documenting the formulation of non university wide policies concerning external relations... (Disposal Class)

Reference: 0200/6000/3

Records documenting the formulation of non university wide policies concerning external relations.

Includes final versions of policies.


Records documenting the formulation of non university wide policies concerning financial management... (Disposal Class)

Reference: 0250/6000/3

Records documenting the formulation of non university wide policies concerning financial management.

Includes final versions of policies.


Records documenting the formulation of non university wide policies concerning governance... (Disposal Class)

Reference: 0300/6000/3

Records documenting the formulation of non university wide policies concerning governance.

Includes final versions of policies.


Records documenting the formulation of non university wide policies concerning human resources... (Disposal Class)

Reference: 0350/6000/3

Records documenting the formulation of non university wide policies concerning human resources.

Includes final versions of policies.


Records documenting the formulation of non university wide policies concerning information management... (Disposal Class)

Reference: 0400/6000/3

Records documenting the formulation of non university wide policies concerning information management.

Includes final versions of policies.


Records documenting the formulation of non university wide policies concerning legal services... (Disposal Class)

Reference: 0450/6000/3

Records documenting the formulation of non university wide policies concerning legal services.

Includes final versions of policies.


Records documenting the formulation of non university wide policies concerning occupational health & safety... (Disposal Class)

Reference: 0500/6000/3

Records documenting the formulation of non university wide policies concerning occupational health & safety.

Includes final versions of policies.


Records documenting the formulation of non university wide policies concerning property, assets & equipment... (Disposal Class)

Reference: 0550/6000/3

Records documenting the formulation of non university wide policies concerning property, assets & equipment.

Includes final versions of policies.


Records documenting the formulation of non university wide policies concerning research... (Disposal Class)

Reference: 0600/6000/3

Records documenting the formulation of non university wide policies concerning research.

Includes final versions of policies.


Records documenting the formulation of non university wide policies concerning student administration... (Disposal Class)

Reference: 0650/6000/3

Records documenting the formulation of non university wide policies concerning student administration.

Includes final versions of policies.


Records documenting the formulation of non university wide policies concerning student services... (Disposal Class)

Reference: 0700/6000/3

Records documenting the formulation of non university wide policies concerning student services.

Includes final versions of policies.


Records documenting the formulation of non university wide waste management policies and standards... (Disposal Class)

Reference: 0550/8550/3

Records documenting the formulation of non university wide waste management policies and standards.

Includes final versions of policies and standards.


Records documenting the formulation of non university wide water management and water conservation policies and standards... (Disposal Class)

Reference: 0550/8600/3

Records documenting the formulation of non university wide water management and water conservation policies and standards.

Includes final versions of policies and standards.


Records documenting the formulation of university wide energy management policies and standards. (Disposal Class)

Reference: 0550/3150/2

Records documenting the formulation of university wide energy management policies and standards.


Records documenting the formulation of university wide policies prescribing the way the university's academic programs operate. (Disposal Class)

Reference: 0050/6000/2

Records documenting the formulation of university wide policies prescribing the way the university's academic programs operate.


Records documenting the formulation of university wide policies prescribing the way the university's alumni relations operate. (Disposal Class)

Reference: 0100/6000/2

Records documenting the formulation of university wide policies prescribing the way the university's alumni relations operate.


Records documenting the formulation of university wide policies prescribing the way the university's collection management operates. (Disposal Class)

Reference: 0150/6000/2

Records documenting the formulation of university wide policies prescribing the way the university's collection management operates.


Records documenting the formulation of university wide policies prescribing the way the university's external relations operate. (Disposal Class)

Reference: 0200/6000/2

Records documenting the formulation of university wide policies prescribing the way the university's external relations operate.


Records documenting the formulation of university wide policies prescribing the way the university's financial management operates. (Disposal Class)

Reference: 0250/6000/2

Records documenting the formulation of university wide policies prescribing the way the university's financial management operates.


Records documenting the formulation of university wide policies prescribing the way the university's governance operates. (Disposal Class)

Reference: 0300/6000/2

Records documenting the formulation of university wide policies prescribing the way the university's governance operates.


Records documenting the formulation of university wide policies prescribing the way the university's human resources function operates. (Disposal Class)

Reference: 0350/6000/2

Records documenting the formulation of university wide policies prescribing the way the university's human resources function operates.


Records documenting the formulation of university wide policies prescribing the way the university's information management function operates. (Disposal Class)

Reference: 0400/6000/2

Records documenting the formulation of university wide policies prescribing the way the university's information management function operates.


Records documenting the formulation of university wide policies prescribing the way the university's legal services operate. (Disposal Class)

Reference: 0450/6000/2

Records documenting the formulation of university wide policies prescribing the way the university's legal services operate.


Records documenting the formulation of university wide policies prescribing the way the university's occupational health & safety function operates. (Disposal Class)

Reference: 0500/6000/2

Records documenting the formulation of university wide policies prescribing the way the university's occupational health & safety function operates.


Records documenting the formulation of university wide policies prescribing the way the university's property, assets & equipment are used. (Disposal Class)

Reference: 0550/6000/2

Records documenting the formulation of university wide policies prescribing the way the university's property, assets & equipment are used.


Records documenting the formulation of university wide policies prescribing the way the university's research function operates. (Disposal Class)

Reference: 0600/6000/2

Records documenting the formulation of university wide policies prescribing the way the university's research function operates.


Records documenting the formulation of university wide policies prescribing the way the university's student administration operates. (Disposal Class)

Reference: 0650/6000/2

Records documenting the formulation of university wide policies prescribing the way the university's student administration operates.


Records documenting the formulation of university wide policies prescribing the way the university's student services operate. (Disposal Class)

Reference: 0700/6000/2

Records documenting the formulation of university wide policies prescribing the way the university's student services operate.


Records documenting the formulation of university wide waste management policies and standards. (Disposal Class)

Reference: 0550/8550/2

Records documenting the formulation of university wide waste management policies and standards.


Records documenting the formulation of university wide water management and water conservation policies and standards. (Disposal Class)

Reference: 0550/8600/2

Records documenting the formulation of university wide water management and water conservation policies and standards.


Records documenting the hearing, administering and resolving of grievances brought by or against a student resulting in a penalty or disciplinary action... (Disposal Class)

Reference: 0650/4300/1

Records documenting the hearing, administering and resolving of grievances brought by or against a student resulting in a penalty or disciplinary action.

Includes reports, investigation records.


Records documenting the hearing, administering and resolving of grievances brought by or against a student resulting in a reprimand (but no penalty)... (Disposal Class)

Reference: 0650/4300/2

Records documenting the hearing, administering and resolving of grievances brought by or against a student resulting in a reprimand (but no penalty).

Includes reports, investigation records.


Records documenting the hearing, administering and resolving of grievances brought by or against a student where the results of the investigation find that the grievance is false or not proven... (Disposal Class)

Reference: 0650/4300/3

Records documenting the hearing, administering and resolving of grievances brought by or against a student where the results of the investigation find that the grievance is false or not proven.

Includes reports, investigation records.

Note: Grievance Registrar may also determine that the record should be erased; i.e no record kept.


Records documenting the identification and restoration of contaminated land on University operated sites. (Disposal Class)

Reference: 0500/2250/4

Records documenting the identification and restoration of contaminated land on University operated sites.


Records documenting the implementation of disaster recovery and/or vital records plans after disasters such as fire, flood catastrophic system failure and other recovery situations. Includes a copy of current plan implemented for the disaster recovery process. (Disposal Class)

Reference: 0400/2850/1

Records documenting the implementation of disaster recovery and/or vital records plans after disasters such as fire, flood catastrophic system failure and other recovery situations. Includes a copy of current plan implemented for the disaster recovery process.


Records documenting the implementation of disaster recovery plans after disasters such as fire, flood, catastrophic system failure and other recovery situations to property occupied but not owned by the University, where repairs are required that affect the overall property structure. .. (Disposal Class)

Reference: 0550/2850/3

Records documenting the implementation of disaster recovery plans after disasters such as fire, flood, catastrophic system failure and other recovery situations to property occupied but not owned by the University, where repairs are required that affect the overall property structure.

Includes a copy of the plan implemented in the disaster recovery process, photographs and records of assessment of damage.


Records documenting the implementation of disaster recovery plans after disasters such as fire, flood, catastrophic system failure and other recovery situations to property owned and leased by the University, where repairs do not affect the overall structure of the property . .. (Disposal Class)

Reference: 0550/2850/4

Records documenting the implementation of disaster recovery plans after disasters such as fire, flood, catastrophic system failure and other recovery situations to property owned and leased by the University, where repairs do not affect the overall structure of the property .

Includes a copy of the plan implemented in the disaster recovery process, photographs and records of assessment of damage.


Records documenting the implementation of disaster recovery plans after disasters such as fire, flood, catastrophic system failure and other recovery situations to property owned by the University, where repairs are required that affect the overall property structure. .. (Disposal Class)

Reference: 0550/2850/2

Records documenting the implementation of disaster recovery plans after disasters such as fire, flood, catastrophic system failure and other recovery situations to property owned by the University, where repairs are required that affect the overall property structure.

Includes a copy of the plan implemented in the disaster recovery process, photographs and records of assessment of damage.


Records documenting the implementation of disaster recovery plans relating to the University's collections. .. (Disposal Class)

Reference: 0150/2850/1

Records documenting the implementation of disaster recovery plans relating to the University's collections.

Includes a copy of current plan implemented for the disaster recovery process.


Records documenting the implementation of emergency response procedures in the event of an emergency incident on University premises involving the death of an employee, contractor, student or member of the public. (Disposal Class)

Reference: 0500/3100/3

Records documenting the implementation of emergency response procedures in the event of an emergency incident on University premises involving the death of an employee, contractor, student or member of the public.


Records documenting the implementation of emergency response procedures in the event of an emergency incident on University premises resulting in serious personal injury and incapacity to an employee, contractor, student or member of the public. (Disposal Class)

Reference: 0500/3100/4

Records documenting the implementation of emergency response procedures in the event of an emergency incident on University premises resulting in serious personal injury and incapacity to an employee, contractor, student or member of the public.


Records documenting the implementation of emergency response procedures in the event of an emergency incident on University premises that did not result in serious injury to an employee, contractor, student or member of the public. (Disposal Class)

Reference: 0500/3100/5

Records documenting the implementation of emergency response procedures in the event of an emergency incident on University premises that did not result in serious injury to an employee, contractor, student or member of the public.


Records documenting the implementation of equipment, technology and telecommunications disaster recovery plans after disasters such as fire, flood, catastrophic system failure and other recovery situations. .. (Disposal Class)

Reference: 0550/2850/5

Records documenting the implementation of equipment, technology and telecommunications disaster recovery plans after disasters such as fire, flood, catastrophic system failure and other recovery situations.

Includes a copy of the plan implemented in the disaster recovery process, photographs and records of assessment of damage.


Records documenting the input by individual departments within the University to the University wide budget estimates... (Disposal Class)

Reference: 0250/1550/3

Records documenting the input by individual departments within the University to the University wide budget estimates.

Includes tables reflecting budget allocations, salary commitments, other commitment projections, budget submissions.


Records documenting the investigation of misconduct or complaints resulting in a reprimand being given... (Disposal Class)

Reference: 0650/2900/2

Records documenting the investigation of misconduct or complaints resulting in a reprimand being given.

Includes reports, investigations, representations, records of disciplinary action taken and inquiry records.


Records documenting the investigation of misconduct or complaints resulting in discipline or other penalties being incurred... (Disposal Class)

Reference: 0650/2900/1

Records documenting the investigation of misconduct or complaints resulting in discipline or other penalties being incurred.

Includes reports, investigations, representations, records of disciplinary action taken and inquiry records.


Records documenting the investigation of misconduct or complaints where the allegation is found to be either false or not proven... (Disposal Class)

Reference: 0650/2900/3

Records documenting the investigation of misconduct or complaints where the allegation is found to be either false or not proven.

Includes reports, investigations, representations, records of disciplinary action taken and inquiry records.

Note: Discipline Committee may also determine that the record should be erased; i.e no record kept.


Records documenting the issue of security passes and/or keys to employees, including registers. (Disposal Class)

Reference: 0500/5850/1

Records documenting the issue of security passes and/or keys to employees, including registers.


Records documenting the loan transactions of items from the University's collections... (Disposal Class)

Reference: 0150/0250/1

Records documenting the loan transactions of items from the University's collections.

Includes books, inter-library loans, circulation history, return or retrieval of items to or from repositories, other libraries or CAVAL.


Records documenting the loss of library items valued at over $10,000 as a result of theft or mishandling... (Disposal Class)

Reference: 0150/2650/1

Records documenting the loss of library items valued at over $10,000 as a result of theft or mishandling.

Includes purchase documentation, ownership deeds or certificates, donation documentation, sale or auction records, police reports.


Records documenting the loss of library items valued at under $9,999 as a result of theft or mishandling... (Disposal Class)

Reference: 0150/2650/2

Records documenting the loss of library items valued at under $9,999 as a result of theft or mishandling.

Includes purchase documentation, ownership deeds or certificates, donation documentation, sale or auction records, police reports.


Records documenting the maintenance of equipment and stores, including chemicals, hardware items, instruments, implements, kitchen/cleaning items, medical supplies, stationery, tools, machines, computers, photocopiers, plant, furniture, furnishings, fixtures and fittings... (Disposal Class)

Reference: 0550/5500/3

Records documenting the maintenance of equipment and stores, including chemicals, hardware items, instruments, implements, kitchen/cleaning items, medical supplies, stationery, tools, machines, computers, photocopiers, plant, furniture, furnishings, fixtures and fittings.

Includes service and maintenance records.


Records documenting the maintenance of fire protection systems and equipment... (Disposal Class)

Reference: 0500/2050/7

Records documenting the maintenance of fire protection systems and equipment.

Includes sprinkler systems, hydrants, hoses, detection equipment, smoke and heat alarms etc.


Records documenting the maintenance, repair and testing of cooling tower systems. .. (Disposal Class)

Reference: 0550/5500/7

Records documenting the maintenance, repair and testing of cooling tower systems.

Includes operating and maintenance manuals, test results and service log sheets for cooling towers.


Records documenting the management of industrial action involving few staff with no major effect on the provision of services to students and/or staff or is confined to a localised area of the University... (Disposal Class)

Reference: 0350/4700/2

Records documenting the management of industrial action involving few staff with no major effect on the provision of services to students and/or staff or is confined to a localised area of the University.

Includes notifications to the Minister, records of liaison with the lead union or organisers, records of discussions, meetings, conferences between parties, records of hearings at arbitration.


Records documenting the management of industrial action involving large numbers of staff, or where the provision of services to students and/or staff is substantially compromised, or where the action establishes an industrial relations precedent... (Disposal Class)

Reference: 0350/4700/1

Records documenting the management of industrial action involving large numbers of staff, or where the provision of services to students and/or staff is substantially compromised, or where the action establishes an industrial relations precedent.

Includes strikes, bans, lock-outs and other industrial actions which sets precedents.

Also includes notifications to the Minister, records of liaison with the lead union or organisers, records of discussions, meetings, conferences between parties, records of hearings at arbitration.


Records documenting the management of livestock and laboratory animals used in research... (Disposal Class)

Reference: 0600/0900/1

Records documenting the management of livestock and laboratory animals used in research.

Includes licence applications, breeding management documentation, requests for animals, ethics documentation, veterinary treatment/prescription records, petition and protest records.


Records documenting the management of patient appointments and bookings... (Disposal Class)

Reference: 0350/4400/3

Records documenting the management of patient appointments and bookings.

Includes appointment books, appointment registers, patient management system.


Records documenting the management of patient appointments and bookings... (Disposal Class)

Reference: 0700/4400/3

Records documenting the management of patient appointments and bookings.

Includes appointment books, appointment registers, patient management system.


Records documenting the management of student loans which have been defaulted upon... (Disposal Class)

Reference: 0700/3800/3

Records documenting the management of student loans which have been defaulted upon.

Includes outstanding debts, unpaid debts, write off of debts.


Records documenting the management of the prescription and administration of medicines... (Disposal Class)

Reference: 0350/4400/2

Records documenting the management of the prescription and administration of medicines.

Includes drug registers, prescription file copies, medicine/drug orders and deliveries, drug administration registers/records.


Records documenting the management of the prescription and administration of medicines... (Disposal Class)

Reference: 0700/4400/2

Records documenting the management of the prescription and administration of medicines.

Includes drug registers, prescription file copies, medicine/drug orders and deliveries, drug administration registers/records.


Records documenting the management of unsolicited applications. (Disposal Class)

Reference: 0350/6600/3

Records documenting the management of unsolicited applications.


Records documenting the Melbourne Welcome program... (Disposal Class)

Reference: 0700/8300/2

Records documenting the Melbourne Welcome program.

Includes database, program information.


Records documenting the monitoring and renegotiations of license agreements. .. (Disposal Class)

Reference: 0150/7950/2

Records documenting the monitoring and renegotiations of license agreements.

Includes responses to any licensing infringements.


Records documenting the monitoring and renegotiations of license agreements. .. (Disposal Class)

Reference: 0400/7950/2

Records documenting the monitoring and renegotiations of license agreements.

Includes responses to any licensing infringements.


Records documenting the negotiations for properties where the acquisition never occurred... (Disposal Class)

Reference: 0550/6300/6

Records documenting the negotiations for properties where the acquisition never occurred.

Includes investigation of properties for acquisition.


Records documenting the operation of childcare facilities... (Disposal Class)

Reference: 0700/1800/3

Records documenting the operation of childcare facilities.

Includes fee assessment, instructions for the use of facilities, menu planning, catering orders, laundry and cleaning documentation, surveys/feedback forms, activity bookings, stationery orders.


Records documenting the payment of allowances to employees... (Disposal Class)

Reference: 0350/6750/1

Records documenting the payment of allowances to employees.

Includes overtime, first aid, clothing and travelling allowances.


Records documenting the planning and conduct of external audits by Worksafe or other designated regulatory authorities relating to the OH&S function... (Disposal Class)

Reference: 0500/3600/1

Records documenting the planning and conduct of external audits by Worksafe or other designated regulatory authorities relating to the OH&S function.

Includes copy of final report and records documenting changes made to procedures as a result of an audit.


Records documenting the planning and conduct of external audits concerning the governance function... (Disposal Class)

Reference: 0300/3600/3

Records documenting the planning and conduct of external audits concerning the governance function.

Includes draft versions of audit reports.


Records documenting the planning and conduct of external audits concerning the property, assets & equipment function... (Disposal Class)

Reference: 0550/3600/3

Records documenting the planning and conduct of external audits concerning the property, assets & equipment function.

Includes draft versions of audit reports.


Records documenting the planning and conduct of external financial audits... (Disposal Class)

Reference: 0250/3600/3

Records documenting the planning and conduct of external financial audits.

Includes draft versions of audit reports.


Records documenting the planning and conduct of internal audits relating to the OH&S function. .. (Disposal Class)

Reference: 0500/5100/1

Records documenting the planning and conduct of internal audits relating to the OH&S function.

Includes copy of final report and reports documenting changes made to procedures as a result of an audit, internal environmental audit report, SafetyMAP audit & corrective action reports, asbestos audit.


Records documenting the planning and conduct of internal audits... (Disposal Class)

Reference: 0300/5100/3

Records documenting the planning and conduct of internal audits.

Includes development of audit programs for divisional audits, performance/management audits, special investigations (e.g. fraud, criminal conduct or malpractice).


Records documenting the planning and conduct of internal audits... (Disposal Class)

Reference: 0250/5100/3

Records documenting the planning and conduct of internal audits.

Includes development of audit programs for financial audits, performance/management audits, special investigations (e.g. fraud, criminal conduct or malpractice).


Records documenting the planning and conduct of internal audits... (Disposal Class)

Reference: 0550/5100/3

Records documenting the planning and conduct of internal audits.

Includes development of audit programs for IT audits, performance/management audits, special investigations (e.g. fraud, criminal conduct or malpractice).


Records documenting the planning and conduct of internal audits... (Disposal Class)

Reference: 0400/5100/3

Records documenting the planning and conduct of internal audits.

Includes development of audit programs for performance/management audits, recordkeeping audits, information system audits, special investigations (e.g. fraud, criminal conduct or malpractice).


Records documenting the planning and conduct of internal audits... (Disposal Class)

Reference: 0150/5100/3

Records documenting the planning and conduct of internal audits.

Includes development of audit programs for performance/management audits, special investigations (e.g. fraud, criminal conduct or malpractice).


Records documenting the planning and conduct of internal audits... (Disposal Class)

Reference: 0600/5100/3

Records documenting the planning and conduct of internal audits.

Includes development of audit programs for performance/management audits, special investigations (e.g. fraud, criminal conduct or malpractice).


Records documenting the planning and conduct of property, asset & equipment audits, including facilities maintenance audits and building condition audits... (Disposal Class)

Reference: 0550/2100/1

Records documenting the planning and conduct of property, asset & equipment audits, including facilities maintenance audits and building condition audits.

Includes copy of final audit report.


Records documenting the planning and final products of minor marketing campaigns, concerned with peripheral university activities... (Disposal Class)

Reference: 0200/5550/2

Records documenting the planning and final products of minor marketing campaigns, concerned with peripheral university activities.

Includes records covering arrangements for advertising campaigns, public launches and promotional images, allocation and placement of advertising.


Records documenting the planning and management of student orientation activities... (Disposal Class)

Reference: 0700/7600/1

Records documenting the planning and management of student orientation activities.

Includes venue bookings, staff rosters for display/session attendance, display arrangements, tour documentation.


Records documenting the planning, development, structure and content of a course or degree... (Disposal Class)

Reference: 0050/2450/1

Records documenting the planning, development, structure and content of a course or degree.

Includes the alteration and abolition of courses or degrees.

Includes Undergraduate courses, Graduate Diploma courses, Postgraduate Diploma Courses, Masters Courses, PhD Courses, Short Courses, Undergraduate Degrees, Higher Degrees, Masters Degrees, Postgraduate Degrees.


Records documenting the planning, final products and review of major marketing campaigns, relating to the University's core education and research mission... (Disposal Class)

Reference: 0200/5550/1

Records documenting the planning, final products and review of major marketing campaigns, relating to the University's core education and research mission.

Includes rebranding and major awareness campaigns e.g. Melbourne Model and the University's overall marketing strategy.


Records documenting the pre purchase evaluation of information technology and systems. (Disposal Class)

Reference: 0400/3400/1

Records documenting the pre purchase evaluation of information technology and systems.


Records documenting the preliminary drafting process for contracts. Used for internal purposes only and not subject to formal negotiations. (Disposal Class)

Reference: 0150/0700/5

Records documenting the preliminary drafting process for contracts. Used for internal purposes only and not subject to formal negotiations.


Records documenting the preliminary drafting process for contracts. Used for internal purposes only and not subject to formal negotiations. (Disposal Class)

Reference: 0200/0700/5

Records documenting the preliminary drafting process for contracts. Used for internal purposes only and not subject to formal negotiations.


Records documenting the preliminary drafting process for contracts. Used for internal purposes only and not subject to formal negotiations. (Disposal Class)

Reference: 0300/0700/5

Records documenting the preliminary drafting process for contracts. Used for internal purposes only and not subject to formal negotiations.


Records documenting the preliminary drafting process for contracts. Used for internal purposes only and not subject to formal negotiations. (Disposal Class)

Reference: 0450/0700/5

Records documenting the preliminary drafting process for contracts. Used for internal purposes only and not subject to formal negotiations.


Records documenting the preliminary drafting process for contracts. Used for internal purposes only and not subject to formal negotiations. (Disposal Class)

Reference: 0550/0700/5

Records documenting the preliminary drafting process for contracts. Used for internal purposes only and not subject to formal negotiations.


Records documenting the preliminary drafting process for contracts. Used for internal purposes only and not subject to formal negotiations. (Disposal Class)

Reference: 0600/0700/5

Records documenting the preliminary drafting process for contracts. Used for internal purposes only and not subject to formal negotiations.


Records documenting the process of certifying annual accounts... (Disposal Class)

Reference: 0300/1700/1

Records documenting the process of certifying annual accounts.

Includes certification of annual accounts by heads of departments/sections, certification of annual accounts by deans of faculties and heads of budgetary divisions, self assessment checklist.


Records documenting the process of selecting students for admission. Includes quotas for Australian and International students... (Disposal Class)

Reference: 0650/0600/3

Records documenting the process of selecting students for admission. Includes quotas for Australian and International students.

Includes interview results, score sheets, entry examination papers, decisions, cut off scores.


Records documenting the process of selecting the recipients of prizes and awards... (Disposal Class)

Reference: 0200/6200/2

Records documenting the process of selecting the recipients of prizes and awards.

Includes applications, supporting documentation, references, copies of prior learning results, testimonials, notification of prize or award, selection notes.


Records documenting the process of selecting the recipients of prizes and awards... (Disposal Class)

Reference: 0350/6200/2

Records documenting the process of selecting the recipients of prizes and awards.

Includes applications, supporting documentation, references, copies of prior learning results, testimonials, notification of prize or award, selection notes.


Records documenting the process of selecting the recipients of prizes and awards... (Disposal Class)

Reference: 0650/6200/2

Records documenting the process of selecting the recipients of prizes and awards.

Includes applications, supporting documentation, references, copies of prior learning results, testimonials, notification of prize or award, selection notes.


Records documenting the processes and procedures involved in the handling of enquiries relating to collections. (Disposal Class)

Reference: 0150/3200/1

Records documenting the processes and procedures involved in the handling of enquiries relating to collections.


Records documenting the processes and procedures involved in the handling of enquiries relating to information management products and services. (Disposal Class)

Reference: 0400/3200/1

Records documenting the processes and procedures involved in the handling of enquiries relating to information management products and services.


Records documenting the processes and procedures involved in the handling of enquiries relating to the University. (Disposal Class)

Reference: 0200/3200/1

Records documenting the processes and procedures involved in the handling of enquiries relating to the University.


Records documenting the processes associated with University wide strategies for the management of risks... (Disposal Class)

Reference: 0300/7000/1

Records documenting the processes associated with University wide strategies for the management of risks.

Includes risk assessments, risk registers, treatment schedules and action plans.


Records documenting the processes involved in preparing and auditing against, lists of assets or items in University collections. (Disposal Class)

Reference: 0150/5150/1

Records documenting the processes involved in preparing and auditing against, lists of assets or items in University collections.


Records documenting the processes involved in preparing and auditing against, lists of University assets or items... (Disposal Class)

Reference: 0550/5150/1

Records documenting the processes involved in preparing and auditing against, lists of University assets or items.

Includes computer equipment, machinery, tools and furniture.


Records documenting the processing of payment of salaries to personnel... (Disposal Class)

Reference: 0350/6750/2

Records documenting the processing of payment of salaries to personnel.

Includes payroll documentation not filed on an employee's personnel file, group certificates, employment declaration forms.


Records documenting the production process of promotional materials... (Disposal Class)

Reference: 0200/5550/4

Records documenting the production process of promotional materials.

Includes design, artwork, printing, copying, binding, production, storage and distribution.


Records documenting the production process of University publications... (Disposal Class)

Reference: 0100/6450/3

Records documenting the production process of University publications.

Includes graphic design, printing, binding, indexing, layout, typesetting, printing requisitions (departmental copy of).


Records documenting the production process of University publications... (Disposal Class)

Reference: 0200/6450/3

Records documenting the production process of University publications.

Includes graphic design, printing, binding, indexing, layout, typesetting, printing requisitions (departmental copy of).


Records documenting the production process of University publications... (Disposal Class)

Reference: 0300/6450/3

Records documenting the production process of University publications.

Includes graphic design, printing, binding, indexing, layout, typesetting, printing requisitions (departmental copy of).


Records documenting the production process of University publications... (Disposal Class)

Reference: 0400/6450/6

Records documenting the production process of University publications.

Includes graphic design, printing, binding, indexing, layout, typesetting, printing requisitions (departmental copy of).


Records documenting the production process of University publications... (Disposal Class)

Reference: 0600/6450/3

Records documenting the production process of University publications.

Includes graphic design, printing, binding, indexing, layout, typesetting, printing requisitions (departmental copy of).


Records documenting the production process of University publications... (Disposal Class)

Reference: 0700/6450/3

Records documenting the production process of University publications.

Includes graphic design, printing, binding, indexing, layout, typesetting, printing requisitions (departmental copy of).


Records documenting the promotion of safe work practices in the workplace. .. (Disposal Class)

Reference: 0500/1250/1

Records documenting the promotion of safe work practices in the workplace.

Includes the development and distribution of notices, information sessions, instructions, posters and other promotional material.


Records documenting the property management of premises leased by the University from another organisation... (Disposal Class)

Reference: 0550/5350/2

Records documenting the property management of premises leased by the University from another organisation.

Includes rental determinations and queries relating to entitlements, residential standards, rental charges.


Records documenting the provision of career consultancy to students... (Disposal Class)

Reference: 0700/1600/1

Records documenting the provision of career consultancy to students.

Includes case files, client career files, Careers Online Database.


Records documenting the provision of counselling or professional coaching to staff... (Disposal Class)

Reference: 0350/7400/1

Records documenting the provision of counselling or professional coaching to staff.

Includes career and trauma counselling, client records, appointment schedules.


Records documenting the provision of religious services and or religious support... (Disposal Class)

Reference: 0700/1750/1

Records documenting the provision of religious services and or religious support.

Includes service timetables, support group meeting documentation.


Records documenting the provision of security guards and other measures (e.g. surveillance and patrol operations) for the physical security of staff, students and the general public... (Disposal Class)

Reference: 0500/5850/3

Records documenting the provision of security guards and other measures (e.g. surveillance and patrol operations) for the physical security of staff, students and the general public.

Includes records of electronic security systems, security reports and rosters.


Records documenting the provision of security to guard property and equipment... (Disposal Class)

Reference: 0550/7150/1

Records documenting the provision of security to guard property and equipment.

Includes records of electronic security surveillance systems, security reports, rosters of patrol operations, restricted access areas. Also includes investigations into theft or intentional damage and referral of an alleged incident to law enforcement authorities and security breaches.


Records documenting the provision of support and assistance to students by a professional counsellor... (Disposal Class)

Reference: 0700/7550/1

Records documenting the provision of support and assistance to students by a professional counsellor.

Includes client records, appointment schedules.


Records documenting the receipt and disbursement of monetary gifts. (Disposal Class)

Reference: 0250/3000/1

Records documenting the receipt and disbursement of monetary gifts.


Records documenting the receipt and management of funds and property trusted to the university or where the university establishes a trust, that results in, for example, the creation of scholarships, the provision of research or library support or has other ongoing value to the university. (Disposal Class)

Reference: 0100/8400/1

Records documenting the receipt and management of funds and property trusted to the university or where the university establishes a trust, that results in, for example, the creation of scholarships, the provision of research or library support or has other ongoing value to the university.


Records documenting the receipt and management of funds and property trusted to the university or where the university establishes a trust, that results in, for example, the creation of scholarships, the provision of research or library support or has other ongoing value to the university. (Disposal Class)

Reference: 0200/8400/1

Records documenting the receipt and management of funds and property trusted to the university or where the university establishes a trust, that results in, for example, the creation of scholarships, the provision of research or library support or has other ongoing value to the university.


Records documenting the receipt and management of funds and property trusted to the university or where the university establishes a trust, that results in, for example, the creation of scholarships, the provision of research or library support or has other ongoing value to the university. (Disposal Class)

Reference: 0250/8400/1

Records documenting the receipt and management of funds and property trusted to the university or where the university establishes a trust, that results in, for example, the creation of scholarships, the provision of research or library support or has other ongoing value to the university.


Records documenting the receipt and management of funds and property trusted to the university or where the university establishes a trust, that results in, for example, the creation of scholarships, the provision of research or library support or has other ongoing value to the university. (Disposal Class)

Reference: 0450/8400/1

Records documenting the receipt and management of funds and property trusted to the university or where the university establishes a trust, that results in, for example, the creation of scholarships, the provision of research or library support or has other ongoing value to the university.


Records documenting the receipt and response to feedback on the research function which results in changes to university policies or procedures... (Disposal Class)

Reference: 0600/3700/2

Records documenting the receipt and response to feedback on the research function which results in changes to university policies or procedures.

Includes complaints and anonymous correspondence.


Records documenting the receipt and response to feedback on the academic programs function which requires a detailed response on university actions, policies or procedures but does not result in changes to university policies or procedures... (Disposal Class)

Reference: 0050/3700/3

Records documenting the receipt and response to feedback on the academic programs function which requires a detailed response on university actions, policies or procedures but does not result in changes to university policies or procedures.

Includes complaints and anonymous correspondence.


Records documenting the receipt and response to feedback on the academic programs function which requires a routine response concerning university actions, policies or procedures. .. (Disposal Class)

Reference: 0050/3700/4

Records documenting the receipt and response to feedback on the academic programs function which requires a routine response concerning university actions, policies or procedures.

Includes standard responses, complaints, letters of acknowledgement and anonymous correspondence.


Records documenting the receipt and response to feedback on the academic programs function which results in changes to university policies or procedures... (Disposal Class)

Reference: 0050/3700/2

Records documenting the receipt and response to feedback on the academic programs function which results in changes to university policies or procedures.

Includes complaints and anonymous correspondence.


Records documenting the receipt and response to feedback on the alumni relations function which requires a detailed response on university actions, policies or procedures but does not result in changes to university policies or procedures... (Disposal Class)

Reference: 0100/3700/3

Records documenting the receipt and response to feedback on the alumni relations function which requires a detailed response on university actions, policies or procedures but does not result in changes to university policies or procedures.

Includes complaints and anonymous correspondence.


Records documenting the receipt and response to feedback on the alumni relations function which requires a routine response concerning university actions, policies or procedures. .. (Disposal Class)

Reference: 0100/3700/4

Records documenting the receipt and response to feedback on the alumni relations function which requires a routine response concerning university actions, policies or procedures.

Includes standard responses, complaints, letters of acknowledgement and anonymous correspondence.


Records documenting the receipt and response to feedback on the alumni relations function which results in changes to university policies or procedures... (Disposal Class)

Reference: 0100/3700/2

Records documenting the receipt and response to feedback on the alumni relations function which results in changes to university policies or procedures.

Includes complaints and anonymous correspondence.


Records documenting the receipt and response to feedback on the collection management function which requires a detailed response on university actions, policies or procedures but does not result in changes to university policies or procedures... (Disposal Class)

Reference: 0150/3700/3

Records documenting the receipt and response to feedback on the collection management function which requires a detailed response on university actions, policies or procedures but does not result in changes to university policies or procedures.

Includes complaints and anonymous correspondence.


Records documenting the receipt and response to feedback on the collection management function which requires a routine response concerning university actions, policies or procedures. Includes standard responses, complaints, letters of acknowledgement and anonymous correspondence. (Disposal Class)

Reference: 0150/3700/4

Records documenting the receipt and response to feedback on the collection management function which requires a routine response concerning university actions, policies or procedures. Includes standard responses, complaints, letters of acknowledgement and anonymous correspondence.


Records documenting the receipt and response to feedback on the collection management function which results in changes to university policies or procedures... (Disposal Class)

Reference: 0150/3700/2

Records documenting the receipt and response to feedback on the collection management function which results in changes to university policies or procedures.

Includes complaints and anonymous correspondence.


Records documenting the receipt and response to feedback on the external relations function which requires a detailed response on university actions, policies or procedures but does not result in changes to university policies or procedures... (Disposal Class)

Reference: 0200/3700/3

Records documenting the receipt and response to feedback on the external relations function which requires a detailed response on university actions, policies or procedures but does not result in changes to university policies or procedures.

Includes complaints and anonymous correspondence.


Records documenting the receipt and response to feedback on the external relations function which requires a routine response concerning university actions, policies or procedures. .. (Disposal Class)

Reference: 0200/3700/4

Records documenting the receipt and response to feedback on the external relations function which requires a routine response concerning university actions, policies or procedures.

Includes standard responses, complaints, letters of acknowledgement and anonymous correspondence.


Records documenting the receipt and response to feedback on the external relations function which results in changes to university policies or procedures... (Disposal Class)

Reference: 0200/3700/2

Records documenting the receipt and response to feedback on the external relations function which results in changes to university policies or procedures.

Includes complaints and anonymous correspondence.


Records documenting the receipt and response to feedback on the financial management function which requires a detailed response on university actions, policies or procedures but does not result in changes to university policies or procedures... (Disposal Class)

Reference: 0250/3700/3

Records documenting the receipt and response to feedback on the financial management function which requires a detailed response on university actions, policies or procedures but does not result in changes to university policies or procedures.

Includes complaints and anonymous correspondence.


Records documenting the receipt and response to feedback on the financial management function which requires a routine response concerning University actions, policies or procedures. .. (Disposal Class)

Reference: 0250/3700/4

Records documenting the receipt and response to feedback on the financial management function which requires a routine response concerning University actions, policies or procedures.

Includes standard responses, complaints, letters of acknowledgement and anonymous correspondence.


Records documenting the receipt and response to feedback on the financial management function which results in changes to university policies or procedures... (Disposal Class)

Reference: 0250/3700/2

Records documenting the receipt and response to feedback on the financial management function which results in changes to university policies or procedures.

Includes complaints and anonymous correspondence.


Records documenting the receipt and response to feedback on the governance function which requires a detailed response on university actions, policies or procedures but does not result in changes to university policies or procedures... (Disposal Class)

Reference: 0300/3700/3

Records documenting the receipt and response to feedback on the governance function which requires a detailed response on university actions, policies or procedures but does not result in changes to university policies or procedures.

Includes complaints and anonymous correspondence.


Records documenting the receipt and response to feedback on the governance function which requires a routine response concerning University actions, policies or procedures. .. (Disposal Class)

Reference: 0300/3700/4

Records documenting the receipt and response to feedback on the governance function which requires a routine response concerning University actions, policies or procedures.

Includes standard responses, complaints, letters of acknowledgement and anonymous correspondence.


Records documenting the receipt and response to feedback on the governance function which results in changes to university policies or procedures... (Disposal Class)

Reference: 0300/3700/2

Records documenting the receipt and response to feedback on the governance function which results in changes to university policies or procedures.

Includes complaints and anonymous correspondence.


Records documenting the receipt and response to feedback on the human resources function which requires a detailed response on university actions, policies or procedures but does not result in changes to university policies or procedures... (Disposal Class)

Reference: 0350/3700/3

Records documenting the receipt and response to feedback on the human resources function which requires a detailed response on university actions, policies or procedures but does not result in changes to university policies or procedures.

Includes complaints and anonymous correspondence.


Records documenting the receipt and response to feedback on the human resources function which requires a routine response concerning University actions, policies or procedures. .. (Disposal Class)

Reference: 0350/3700/4

Records documenting the receipt and response to feedback on the human resources function which requires a routine response concerning University actions, policies or procedures.

Includes standard responses, complaints, letters of acknowledgement and anonymous correspondence.


Records documenting the receipt and response to feedback on the human resources function which results in changes to university policies or procedures... (Disposal Class)

Reference: 0350/3700/2

Records documenting the receipt and response to feedback on the human resources function which results in changes to university policies or procedures.

Includes complaints and anonymous correspondence.


Records documenting the receipt and response to feedback on the information management function which requires a detailed response on university actions, policies or procedures but does not result in changes to university policies or procedures... (Disposal Class)

Reference: 0400/3700/3

Records documenting the receipt and response to feedback on the information management function which requires a detailed response on university actions, policies or procedures but does not result in changes to university policies or procedures.

Includes complaints and anonymous correspondence.


Records documenting the receipt and response to feedback on the information management function which requires a routine response concerning university actions, policies or procedures. .. (Disposal Class)

Reference: 0400/3700/4

Records documenting the receipt and response to feedback on the information management function which requires a routine response concerning university actions, policies or procedures.

Includes standard responses, complaints, letters of acknowledgement and anonymous correspondence.


Records documenting the receipt and response to feedback on the information management function which results in changes to university policies or procedures... (Disposal Class)

Reference: 0400/3700/2

Records documenting the receipt and response to feedback on the information management function which results in changes to university policies or procedures.

Includes complaints and anonymous correspondence.


Records documenting the receipt and response to feedback on the legal services function which requires a detailed response on university actions, policies or procedures but does not result in changes to university policies or procedures... (Disposal Class)

Reference: 0450/3700/3

Records documenting the receipt and response to feedback on the legal services function which requires a detailed response on university actions, policies or procedures but does not result in changes to university policies or procedures.

Includes complaints and anonymous correspondence.


Records documenting the receipt and response to feedback on the legal services function which requires a routine response concerning university actions, policies or procedures. .. (Disposal Class)

Reference: 0450/3700/4

Records documenting the receipt and response to feedback on the legal services function which requires a routine response concerning university actions, policies or procedures.

Includes standard responses, complaints, letters of acknowledgement and anonymous correspondence.


Records documenting the receipt and response to feedback on the legal services function which results in changes to university policies or procedures... (Disposal Class)

Reference: 0450/3700/2

Records documenting the receipt and response to feedback on the legal services function which results in changes to university policies or procedures.

Includes complaints and anonymous correspondence.


Records documenting the receipt and response to feedback on the occupational health & safety function which requires a detailed response on university actions, policies or procedures but does not result in changes to university policy or procedures... (Disposal Class)

Reference: 0500/3700/3

Records documenting the receipt and response to feedback on the occupational health & safety function which requires a detailed response on university actions, policies or procedures but does not result in changes to university policy or procedures.

Includes complaints and anonymous correspondence.


Records documenting the receipt and response to feedback on the occupational health & safety function which requires a routine response concerning university actions, policies or procedures. .. (Disposal Class)

Reference: 0500/3700/4

Records documenting the receipt and response to feedback on the occupational health & safety function which requires a routine response concerning university actions, policies or procedures.

Includes standard responses, complaints, letters of acknowledgement and anonymous correspondence.


Records documenting the receipt and response to feedback on the occupational health & safety function which results in changes to university policies or procedures... (Disposal Class)

Reference: 0500/3700/2

Records documenting the receipt and response to feedback on the occupational health & safety function which results in changes to university policies or procedures.

Includes complaints and anonymous correspondence.


Records documenting the receipt and response to feedback on the property, assets & equipment function which requires a detailed response on university actions, policies or procedures but does not result in changes to university policies or procedures... (Disposal Class)

Reference: 0550/3700/3

Records documenting the receipt and response to feedback on the property, assets & equipment function which requires a detailed response on university actions, policies or procedures but does not result in changes to university policies or procedures.

Includes complaints and anonymous correspondence.


Records documenting the receipt and response to feedback on the property, assets & equipment function which requires a routine response concerning university actions, policies or procedures. .. (Disposal Class)

Reference: 0550/3700/4

Records documenting the receipt and response to feedback on the property, assets & equipment function which requires a routine response concerning university actions, policies or procedures.

Includes standard responses, complaints, letters of acknowledgement and anonymous correspondence.


Records documenting the receipt and response to feedback on the property, assets & equipment function which results in changes to university policies or procedures... (Disposal Class)

Reference: 0550/3700/2

Records documenting the receipt and response to feedback on the property, assets & equipment function which results in changes to university policies or procedures.

Includes complaints and anonymous correspondence.


Records documenting the receipt and response to feedback on the research function which requires a detailed response on university actions, policies or procedures but does not result in changes to university policies or procedures... (Disposal Class)

Reference: 0600/3700/3

Records documenting the receipt and response to feedback on the research function which requires a detailed response on university actions, policies or procedures but does not result in changes to university policies or procedures.

Includes complaints and anonymous correspondence.


Records documenting the receipt and response to feedback on the research function which requires a routine response concerning university actions, policies or procedures. .. (Disposal Class)

Reference: 0600/3700/4

Records documenting the receipt and response to feedback on the research function which requires a routine response concerning university actions, policies or procedures.

Includes standard responses, complaints, letters of acknowledgement and anonymous correspondence.


Records documenting the receipt and response to feedback on the student administration function which requires a detailed response on university actions, policies or procedures but does not result in changes to university policies or procedures... (Disposal Class)

Reference: 0650/3700/3

Records documenting the receipt and response to feedback on the student administration function which requires a detailed response on university actions, policies or procedures but does not result in changes to university policies or procedures.

Includes complaints and anonymous correspondence.


Records documenting the receipt and response to feedback on the student administration function which requires a routine response concerning university actions, policies or procedures. .. (Disposal Class)

Reference: 0650/3700/4

Records documenting the receipt and response to feedback on the student administration function which requires a routine response concerning university actions, policies or procedures.

Includes standard responses, complaints, letters of acknowledgement and anonymous correspondence.


Records documenting the receipt and response to feedback on the student administration function which results in changes to university policies or procedures... (Disposal Class)

Reference: 0650/3700/2

Records documenting the receipt and response to feedback on the student administration function which results in changes to university policies or procedures.

Includes complaints and anonymous correspondence.


Records documenting the receipt and response to individual enquiries on collections which require an investigation and a detailed response on university actions, policy or procedures but do not result in changes to university policy and procedures. (Disposal Class)

Reference: 0150/3200/3

Records documenting the receipt and response to individual enquiries on collections which require an investigation and a detailed response on university actions, policy or procedures but do not result in changes to university policy and procedures.


Records documenting the receipt and response to individual enquiries on collections which require routine responses on university actions, policy or procedures. .. (Disposal Class)

Reference: 0150/3200/4

Records documenting the receipt and response to individual enquiries on collections which require routine responses on university actions, policy or procedures.

Includes form letters and standard responses.


Records documenting the receipt and response to individual enquiries on collections which result in changes to university policy or procedures. (Disposal Class)

Reference: 0150/3200/2

Records documenting the receipt and response to individual enquiries on collections which result in changes to university policy or procedures.


Records documenting the receipt and response to individual enquiries on information management which require an investigation and a detailed response on university actions, policy or procedures but do not result in changes to university policy and procedures. (Disposal Class)

Reference: 0400/3200/3

Records documenting the receipt and response to individual enquiries on information management which require an investigation and a detailed response on university actions, policy or procedures but do not result in changes to university policy and procedures.


Records documenting the receipt and response to individual enquiries on information management which require routine responses on university actions, policy or procedures. .. (Disposal Class)

Reference: 0400/3200/4

Records documenting the receipt and response to individual enquiries on information management which require routine responses on university actions, policy or procedures.

Includes form letters and standard responses.


Records documenting the receipt and response to individual enquiries on information management which result in changes to university policy or procedures. (Disposal Class)

Reference: 0400/3200/2

Records documenting the receipt and response to individual enquiries on information management which result in changes to university policy or procedures.


Records documenting the receipt and response to individual enquiries which require an investigation and a detailed response on university actions, policy or procedures but do not result in changes to university policy and procedures. (Disposal Class)

Reference: 0200/3200/3

Records documenting the receipt and response to individual enquiries which require an investigation and a detailed response on university actions, policy or procedures but do not result in changes to university policy and procedures.


Records documenting the receipt and response to individual enquiries which require routine responses on university actions, policy or procedures. .. (Disposal Class)

Reference: 0200/3200/4

Records documenting the receipt and response to individual enquiries which require routine responses on university actions, policy or procedures.

Includes form letters, standard responses, admission and prospective student enquiries.


Records documenting the receipt and response to individual enquiries which result in changes to university policy or procedures. (Disposal Class)

Reference: 0200/3200/2

Records documenting the receipt and response to individual enquiries which result in changes to university policy or procedures.


Records documenting the receipt of applications and submissions to undertake an exchange and the process of selecting successful applicants... (Disposal Class)

Reference: 0350/3450/2

Records documenting the receipt of applications and submissions to undertake an exchange and the process of selecting successful applicants.

Includes application forms and letters, references, resumes, interview results, selection forms, correspondence advising of the outcome, unsuccessful, abandoned and withdrawn applications.
.


Records documenting the receipt of applications and submissions to undertake an exchange and the process of selecting successful applicants... (Disposal Class)

Reference: 0650/3450/2

Records documenting the receipt of applications and submissions to undertake an exchange and the process of selecting successful applicants.

Includes application forms and letters, references, resumes, interview results, selection forms, correspondence advising of the outcome, unsuccessful, abandoned and withdrawn applications.


Records documenting the receipt of gifts of property, such as items of cultural heritage importance, that have ongoing value to the university... (Disposal Class)

Reference: 0100/4150/1

Records documenting the receipt of gifts of property, such as items of cultural heritage importance, that have ongoing value to the university.

Includes gifts where the Vice Chancellor responds with a letter of appreciation.

Includes approaches or offers of gifts and acknowledgements.


Records documenting the receipt of gifts of property, such as items of cultural heritage importance, that have ongoing value to the university... (Disposal Class)

Reference: 0150/4150/1

Records documenting the receipt of gifts of property, such as items of cultural heritage importance, that have ongoing value to the university.

Includes gifts where the Vice Chancellor responds with a letter of appreciation.

Includes approaches or offers of gifts and acknowledgements.


Records documenting the receipt of gifts of property, such as items of cultural heritage importance, that have ongoing value to the university... (Disposal Class)

Reference: 0200/4150/1

Records documenting the receipt of gifts of property, such as items of cultural heritage importance, that have ongoing value to the university.

Includes gifts where the Vice Chancellor responds with a letter of appreciation.

Includes approaches or offers of gifts and acknowledgements.


Records documenting the receipt of gifts of property, such as items of cultural heritage importance, that have ongoing value to the university... (Disposal Class)

Reference: 0550/4150/1

Records documenting the receipt of gifts of property, such as items of cultural heritage importance, that have ongoing value to the university.

Includes gifts where the Vice Chancellor responds with a letter of appreciation.

Includes approaches or offers of gifts and acknowledgements.


Records documenting the receipt of major gifts of money or property willed to the university that results in, for example, the creation of a named chair or professorship, the creation of scholarships, the provision of research or library support or has other ongoing value to the university... (Disposal Class)

Reference: 0100/1350/1

Records documenting the receipt of major gifts of money or property willed to the university that results in, for example, the creation of a named chair or professorship, the creation of scholarships, the provision of research or library support or has other ongoing value to the university.

Includes bequests where the Vice Chancellor responds to the bequest's executor.


Records documenting the receipt of major gifts of money or property willed to the university that results in, for example, the creation of a named chair or professorship, the creation of scholarships, the provision of research or library support or has other ongoing value to the university... (Disposal Class)

Reference: 0150/1350/1

Records documenting the receipt of major gifts of money or property willed to the university that results in, for example, the creation of a named chair or professorship, the creation of scholarships, the provision of research or library support or has other ongoing value to the university.

Includes bequests where the Vice Chancellor responds to the bequest's executor.


Records documenting the receipt of major gifts of money or property willed to the university that results in, for example, the creation of a named chair or professorship, the creation of scholarships, the provision of research or library support or has other ongoing value to the university... (Disposal Class)

Reference: 0200/1350/1

Records documenting the receipt of major gifts of money or property willed to the university that results in, for example, the creation of a named chair or professorship, the creation of scholarships, the provision of research or library support or has other ongoing value to the university.

Includes bequests where the Vice Chancellor responds to the bequest's executor.


Records documenting the receipt of major gifts of money or property willed to the university that results in, for example, the creation of a named chair or professorship, the creation of scholarships, the provision of research or library support or has other ongoing value to the university... (Disposal Class)

Reference: 0250/1350/1

Records documenting the receipt of major gifts of money or property willed to the university that results in, for example, the creation of a named chair or professorship, the creation of scholarships, the provision of research or library support or has other ongoing value to the university.

Includes bequests where the Vice Chancellor responds to the bequest's executor.


Records documenting the receipt of major gifts of money or property willed to the university that results in, for example, the creation of a named chair or professorship, the creation of scholarships, the provision of research or library support or has other ongoing value to the university... (Disposal Class)

Reference: 0550/1350/1

Records documenting the receipt of major gifts of money or property willed to the university that results in, for example, the creation of a named chair or professorship, the creation of scholarships, the provision of research or library support or has other ongoing value to the university.

Includes bequests where the Vice Chancellor responds to the bequest's executor.


Records documenting the receipt of minor gifts of money or property willed to the university for a one off transitory purpose. (Disposal Class)

Reference: 0100/1350/2

Records documenting the receipt of minor gifts of money or property willed to the university for a one off transitory purpose.


Records documenting the receipt of minor gifts of money or property willed to the university for a one off transitory purpose. (Disposal Class)

Reference: 0150/1350/2

Records documenting the receipt of minor gifts of money or property willed to the university for a one off transitory purpose.


Records documenting the receipt of minor gifts of money or property willed to the university for a one off transitory purpose. (Disposal Class)

Reference: 0200/1350/2

Records documenting the receipt of minor gifts of money or property willed to the university for a one off transitory purpose.


Records documenting the receipt of minor gifts of money or property willed to the university for a one off transitory purpose. (Disposal Class)

Reference: 0250/1350/2

Records documenting the receipt of minor gifts of money or property willed to the university for a one off transitory purpose.


Records documenting the receipt of minor gifts of money or property willed to the university for a one off transitory purpose. (Disposal Class)

Reference: 0550/1350/2

Records documenting the receipt of minor gifts of money or property willed to the university for a one off transitory purpose.


Records documenting the receipt of monetary gifts for a one off transitory purpose... (Disposal Class)

Reference: 0100/3000/2

Records documenting the receipt of monetary gifts for a one off transitory purpose.

Includes approaches for donations and acknowledgements, donations to the University Fund and Chancellor's Circle.


Records documenting the receipt of monetary gifts for a one off transitory purpose... (Disposal Class)

Reference: 0200/3000/2

Records documenting the receipt of monetary gifts for a one off transitory purpose.

Includes approaches for donations and acknowledgements, donations to the University Fund and Chancellor's Circle.


Records documenting the receipt of monetary gifts that result in, for example, the creation of a named chair or professorship, the creation of scholarships and prizes, the provision of research or library support or has other ongoing value to the university... (Disposal Class)

Reference: 0100/3000/1

Records documenting the receipt of monetary gifts that result in, for example, the creation of a named chair or professorship, the creation of scholarships and prizes, the provision of research or library support or has other ongoing value to the university.

Includes donations where the Vice Chancellor responds with a letter of appreciation.

Includes approaches for donations and acknowledgements, donations to the University Fund and Chancellor's Circle.


Records documenting the receipt of monetary gifts that result in, for example, the creation of a named chair or professorship, the creation of scholarships and prizes, the provision of research or library support or has other ongoing value to the university... (Disposal Class)

Reference: 0200/3000/1

Records documenting the receipt of monetary gifts that result in, for example, the creation of a named chair or professorship, the creation of scholarships and prizes, the provision of research or library support or has other ongoing value to the university.

Includes donations where the Vice Chancellor responds with a letter of appreciation.

Includes approaches for donations and acknowledgements, donations to the University Fund and Chancellor's Circle.


Records documenting the receipt of property gifts that have a one off transitory purpose to the university... (Disposal Class)

Reference: 0100/4150/2

Records documenting the receipt of property gifts that have a one off transitory purpose to the university.

Includes approaches or offers of gifts and acknowledgements.


Records documenting the receipt of property gifts that have a one off transitory purpose to the university... (Disposal Class)

Reference: 0150/4150/2

Records documenting the receipt of property gifts that have a one off transitory purpose to the university.

Includes approaches or offers of gifts and acknowledgements.


Records documenting the receipt of property gifts that have a one off transitory purpose to the university... (Disposal Class)

Reference: 0200/4150/2

Records documenting the receipt of property gifts that have a one off transitory purpose to the university.

Includes approaches or offers of gifts and acknowledgements.


Records documenting the receipt of property gifts that have a one off transitory purpose to the university... (Disposal Class)

Reference: 0550/4150/2

Records documenting the receipt of property gifts that have a one off transitory purpose to the university.

Includes approaches or offers of gifts and acknowledgements.


Records documenting the receipt, management and disposal of funds and property trusted to the university or where the university establishes a trust, for a one off transitory purpose. (Disposal Class)

Reference: 0100/8400/2

Records documenting the receipt, management and disposal of funds and property trusted to the university or where the university establishes a trust, for a one off transitory purpose.


Records documenting the receipt, management and disposal of funds and property trusted to the university or where the university establishes a trust, for a one off transitory purpose. (Disposal Class)

Reference: 0200/8400/2

Records documenting the receipt, management and disposal of funds and property trusted to the university or where the university establishes a trust, for a one off transitory purpose.


Records documenting the receipt, management and disposal of funds and property trusted to the university or where the university establishes a trust, for a one off transitory purpose. (Disposal Class)

Reference: 0250/8400/2

Records documenting the receipt, management and disposal of funds and property trusted to the university or where the university establishes a trust, for a one off transitory purpose.


Records documenting the receipt, management and disposal of funds and property trusted to the university or where the university establishes a trust, for a one off transitory purpose. (Disposal Class)

Reference: 0450/8400/2

Records documenting the receipt, management and disposal of funds and property trusted to the university or where the university establishes a trust, for a one off transitory purpose.


Records documenting the refusal of funds and property... (Disposal Class)

Reference: 0100/8400/3

Records documenting the refusal of funds and property.

Includes the return of funds and property not accepted by the university.


Records documenting the refusal of funds and property... (Disposal Class)

Reference: 0200/8400/3

Records documenting the refusal of funds and property.

Includes the return of funds and property not accepted by the university.


Records documenting the refusal of funds and property... (Disposal Class)

Reference: 0450/8400/3

Records documenting the refusal of funds and property.

Includes the return of funds and property not accepted by the university.


Records documenting the refusal of gifts of property. .. (Disposal Class)

Reference: 0100/4150/3

Records documenting the refusal of gifts of property.

Includes the return of items not accepted by the University.


Records documenting the refusal of gifts of property. Includes the return of items not accepted by the University. (Disposal Class)

Reference: 0150/4150/3

Records documenting the refusal of gifts of property. Includes the return of items not accepted by the University.


Records documenting the refusal of gifts of property. Includes the return of items not accepted by the University. (Disposal Class)

Reference: 0200/4150/3

Records documenting the refusal of gifts of property. Includes the return of items not accepted by the University.


Records documenting the refusal of gifts of property. Includes the return of items not accepted by the University. (Disposal Class)

Reference: 0550/4150/3

Records documenting the refusal of gifts of property. Includes the return of items not accepted by the University.


Records documenting the refusal of monetary gifts. Includes their return by the University. (Disposal Class)

Reference: 0100/3000/3

Records documenting the refusal of monetary gifts. Includes their return by the University.


Records documenting the refusal of monetary gifts. Includes their return by the University. (Disposal Class)

Reference: 0200/3000/3

Records documenting the refusal of monetary gifts. Includes their return by the University.


Records documenting the registration of vehicles... (Disposal Class)

Reference: 0550/5500/5

Records documenting the registration of vehicles.

Includes roadworthy inspections and registration renewals.


Records documenting the rehabilitation of staff to full employment... (Disposal Class)

Reference: 0350/6650/1

Records documenting the rehabilitation of staff to full employment.

Includes return to work plans, case files and notes.


Records documenting the removal and disposal of hazardous materials (including asbestos and biohazards) from the fabric of buildings... (Disposal Class)

Reference: 0500/2250/5

Records documenting the removal and disposal of hazardous materials (including asbestos and biohazards) from the fabric of buildings.

Includes asbestos clearance certificate and monitoring reports.


Records documenting the removal of non-toxic waste. (Disposal Class)

Reference: 0550/5500/8

Records documenting the removal of non-toxic waste.


Records documenting the removal, storage and disposal of hazardous waste and materials that are not from the fabric of buildings, e.g. chemicals or pesticides. (Disposal Class)

Reference: 0500/2250/6

Records documenting the removal, storage and disposal of hazardous waste and materials that are not from the fabric of buildings, e.g. chemicals or pesticides.


Records documenting the renewal and approval processes for the University to self insure for workers compensation... (Disposal Class)

Reference: 0500/5000/1

Records documenting the renewal and approval processes for the University to self insure for workers compensation.

Includes annual certification documentation, submission/application for self-insurer's licence.


Records documenting the renewal of insurance policies... (Disposal Class)

Reference: 0150/5000/2

Records documenting the renewal of insurance policies.

Includes insurance for collections and collection items.


Records documenting the renewal of insurance policies... (Disposal Class)

Reference: 0250/5000/2

Records documenting the renewal of insurance policies.

Includes property, motor vehicle, public and product liability, accident, travel, marine, professional indemnity, medical malpractice and clinical trial insurance.


Records documenting the renewal of insurance policies... (Disposal Class)

Reference: 0550/5000/2

Records documenting the renewal of insurance policies.

Includes property, motor vehicle, public and product liability, accident, travel, marine, professional indemnity, medical malpractice and clinical trial insurance.


Records documenting the review of course/subject content based on changing requirements or feedback... (Disposal Class)

Reference: 0050/6950/1

Records documenting the review of course/subject content based on changing requirements or feedback.

Includes working papers, course alteration proposals, draft revised subject outlines, unapproved curriculum revisions, course/subject evaluations


Records documenting the review of OH&S programs and operations. .. (Disposal Class)

Reference: 0500/5950/5

Records documenting the review of OH&S programs and operations.

Includes documents establishing the review, final report and action plan.


Records documenting the review of the University's courses and degrees which result in a substantial change to degree structures or requires reaccreditation of academic qualifications. e.g. the Melbourne Model... (Disposal Class)

Reference: 0050/6950/2

Records documenting the review of the University's courses and degrees which result in a substantial change to degree structures or requires reaccreditation of academic qualifications. e.g. the Melbourne Model.

Includes documentation establishing the review, project and action plans, final version of review's report.


Records documenting the secondment of staff that are not part of the consolidated employment history file and where the staff have been exposed to hazardous substances, including asbestos and biohazards, or were located at places identified as containing hazardous substances... (Disposal Class)

Reference: 0350/7100/2

Records documenting the secondment of staff that are not part of the consolidated employment history file and where the staff have been exposed to hazardous substances, including asbestos and biohazards, or were located at places identified as containing hazardous substances.

Includes request, authorisation, consent, arrangements and conditions of secondment, termination of secondment.


Records documenting the secondment of staff that are not part of the consolidated employment history file and where the staff have not been exposed to hazardous substances... (Disposal Class)

Reference: 0350/7100/1

Records documenting the secondment of staff that are not part of the consolidated employment history file and where the staff have not been exposed to hazardous substances.

Includes request, authorisation, consent, arrangements and conditions of secondment, termination of secondment.


Records documenting the selection process of determining successful and unsuccessful scholarship applicants... (Disposal Class)

Reference: 0650/7050/5

Records documenting the selection process of determining successful and unsuccessful scholarship applicants.

Includes scoring sheets, selection lists, faculty nomination forms.


Records documenting the setting up of remote access to university networks from remote or offsite locations. (Disposal Class)

Reference: 0400/4750/7

Records documenting the setting up of remote access to university networks from remote or offsite locations.


Records documenting the storage and management of specimens, including cadavers. (Disposal Class)

Reference: 0550/6150/3

Records documenting the storage and management of specimens, including cadavers.


Records documenting the storage of drugs, poisons and controlled substances at the University. .. (Disposal Class)

Reference: 0500/2250/1

Records documenting the storage of drugs, poisons and controlled substances at the University.

Includes records documenting location management and lifecycle management, stock control and identifying substance properties and details of their condition.


Records documenting the subscription to academic & other journals, magazines and newspapers and information bases. (Disposal Class)

Reference: 0150/7800/1

Records documenting the subscription to academic & other journals, magazines and newspapers and information bases.


Records documenting the successful identification and registration of intellectual assets resulting from research... (Disposal Class)

Reference: 0150/5050/1

Records documenting the successful identification and registration of intellectual assets resulting from research.

Includes patent & trademark applications and documentation recording the design and evolutions of inventions and patents, royalties.


Records documenting the successful identification and registration of intellectual assets resulting from research... (Disposal Class)

Reference: 0200/5050/1

Records documenting the successful identification and registration of intellectual assets resulting from research.

Includes patent & trademark applications and documentation recording the design and evolutions of inventions and patents, royalties.


Records documenting the successful identification and registration of intellectual assets resulting from research... (Disposal Class)

Reference: 0400/5050/1

Records documenting the successful identification and registration of intellectual assets resulting from research.

Includes patent & trademark applications and documentation recording the design and evolutions of inventions and patents, royalties.


Records documenting the successful identification and registration of intellectual assets resulting from research... (Disposal Class)

Reference: 0450/5050/1

Records documenting the successful identification and registration of intellectual assets resulting from research.

Includes patent & trademark applications and documentation recording the design and evolutions of inventions and patents, royalties.


Records documenting the successful identification and registration of intellectual assets resulting from research... (Disposal Class)

Reference: 0600/5050/1

Records documenting the successful identification and registration of intellectual assets resulting from research.

Includes patent & trademark applications and documentation recording the design and evolutions of inventions and patents, royalties.


Records documenting the termination of staff that are not part of the consolidated employment history file (and who have not been exposed to hazardous materials)... (Disposal Class)

Reference: 0350/8100/1

Records documenting the termination of staff that are not part of the consolidated employment history file (and who have not been exposed to hazardous materials).

Includes resignation, retirement, dismissal, death, redundancy, retrenchment and dispensations of services of temporary personnel.


Records documenting the termination of staff that are not part of the consolidated employment history file and who have been exposed to hazardous substances, including asbestos and biohazards, or who were located at places identified as containing hazardous substances.... (Disposal Class)

Reference: 0350/8100/2

Records documenting the termination of staff that are not part of the consolidated employment history file and who have been exposed to hazardous substances, including asbestos and biohazards, or who were located at places identified as containing hazardous substances..

Includes resignation, retirement, dismissal, death, redundancy, retrenchment and dispensations of services of temporary personnel.


Records documenting the transfer of permanent records to the University Archives. (Disposal Class)

Reference: 0400/6550/2

Records documenting the transfer of permanent records to the University Archives.


Records documenting the transfer of temporary records into secondary storage... (Disposal Class)

Reference: 0400/6550/3

Records documenting the transfer of temporary records into secondary storage.

Includes storage on campus and off campus.


Records documenting the University's contribution to, or other involvement in an external inquiry directly related to its functions. .. (Disposal Class)

Reference: 0200/4850/1

Records documenting the University's contribution to, or other involvement in an external inquiry directly related to its functions.

Includes University statements and submissions, responses to final reports, transcripts of oral evidence given by University officers, working and supporting papers.


Records documenting the University's contribution to, or other involvement in an external inquiry directly related to its functions. .. (Disposal Class)

Reference: 0300/4850/1

Records documenting the University's contribution to, or other involvement in an external inquiry directly related to its functions.

Includes University statements and submissions, responses to final reports, transcripts of oral evidence given by University officers, working and supporting papers.


Records documenting the University's contribution to, or other involvement in an external inquiry directly related to its functions. .. (Disposal Class)

Reference: 0450/4850/1

Records documenting the University's contribution to, or other involvement in an external inquiry directly related to its functions.

Includes University statements and submissions, responses to final reports, transcripts of oral evidence given by University officers, working and supporting papers.


Records documenting the university's expenditure... (Disposal Class)

Reference: 0250/0450/1

Records documenting the university's expenditure.

Includes petty cash, purchase and sale invoices, receipts, credit card receipts, cash disbursement, cheques, ex-gratia payments, cab charge vouchers, microfiche vendor directory (year end) master.


Records documenting the University's response to and the implementation by the University of any policy, procedural or operational changes that resulted from the recommendations made as part of an inquiry. (Disposal Class)

Reference: 0200/4850/2

Records documenting the University's response to and the implementation by the University of any policy, procedural or operational changes that resulted from the recommendations made as part of an inquiry.


Records documenting the University's response to and the implementation by the University of any policy, procedural or operational changes that resulted from the recommendations made as part of an inquiry. (Disposal Class)

Reference: 0300/4850/2

Records documenting the University's response to and the implementation by the University of any policy, procedural or operational changes that resulted from the recommendations made as part of an inquiry.


Records documenting the University's response to and the implementation by the University of any policy, procedural or operational changes that resulted from the recommendations made as part of an inquiry. (Disposal Class)

Reference: 0450/4850/2

Records documenting the University's response to and the implementation by the University of any policy, procedural or operational changes that resulted from the recommendations made as part of an inquiry.


Records documenting the valuations of archival collections, artwork or other heritage items... (Disposal Class)

Reference: 0150/8450/1

Records documenting the valuations of archival collections, artwork or other heritage items.

Includes valuations for the purpose of the Cultural Gifts Scheme, insurance valuations and valuation certificates.


Records documenting the valuations of real estate... (Disposal Class)

Reference: 0550/8450/1

Records documenting the valuations of real estate.

Includes insurance valuations, valuation certificates.


Records documenting university business rules or procedures regarding the use of retention and disposal authorities... (Disposal Class)

Reference: 0400/6550/5

Records documenting university business rules or procedures regarding the use of retention and disposal authorities.

Includes guidelines, manuals and cheat sheets.


Records documenting university records which have been disposed of by means of an authorised disposal authority or by normal administrative practice... (Disposal Class)

Reference: 0400/6550/1

Records documenting university records which have been disposed of by means of an authorised disposal authority or by normal administrative practice.

Includes disposal lists and certificates of destruction.


Records documenting University tax exemption status and deductible gift recipient statuses of its funds, authorities or institutions... (Disposal Class)

Reference: 0250/8000/3

Records documenting University tax exemption status and deductible gift recipient statuses of its funds, authorities or institutions.

Includes employer identification number notices.


Records documenting University-wide reviews of research programs, projects, systems, structures or services such as reviews of research practices and policies. .. (Disposal Class)

Reference: 0600/6950/1

Records documenting University-wide reviews of research programs, projects, systems, structures or services such as reviews of research practices and policies.

Includes documents establishing the review, background research, draft versions of review reports containing significant changes or alterations or circulated for comment, final approved versions of reports.


Records documenting unsuccessful applications for appointments. Includes unsuccessful applications for continuing and non continuing positions. (Disposal Class)

Reference: 0350/1000/3

Records documenting unsuccessful applications for appointments. Includes unsuccessful applications for continuing and non continuing positions.


Records documenting unsuccessful applications for financial assistance including loans, subsidies, fee reductions, bursaries... (Disposal Class)

Reference: 0700/3800/1

Records documenting unsuccessful applications for financial assistance including loans, subsidies, fee reductions, bursaries.

Includes application forms and associated documentation, selection records, correspondence regarding outcomes.


Records documenting unsuccessful applications for grant funding for property or infrastructure development and upgrades. (Disposal Class)

Reference: 0550/4250/2

Records documenting unsuccessful applications for grant funding for property or infrastructure development and upgrades.


Records documenting unsuccessful applications for grant funding for research. (Disposal Class)

Reference: 0600/0950/2

Records documenting unsuccessful applications for grant funding for research.


Records documenting unsuccessful applications for grant funding for research. (Disposal Class)

Reference: 0600/4250/2

Records documenting unsuccessful applications for grant funding for research.


Records documenting unsuccessful applications for grant funding. (Disposal Class)

Reference: 0200/4250/2

Records documenting unsuccessful applications for grant funding.


Records documenting unsuccessful nominations or applications by staff for Council, Academic Board & Convocation Committee membership. (Disposal Class)

Reference: 0350/6850/2

Records documenting unsuccessful nominations or applications by staff for Council, Academic Board & Convocation Committee membership.


Records documenting unsuccessful nominations or applications for Council, Academic Board & the Committee of Convocation membership. (Disposal Class)

Reference: 0300/2000/2

Records documenting unsuccessful nominations or applications for Council, Academic Board & the Committee of Convocation membership.


Records documenting unsuccessful or abandoned attempts to establish intellectual property rights... (Disposal Class)

Reference: 0150/5050/2

Records documenting unsuccessful or abandoned attempts to establish intellectual property rights.

Includes patents and trademarks.


Records documenting unsuccessful or abandoned attempts to establish intellectual property rights... (Disposal Class)

Reference: 0200/5050/2

Records documenting unsuccessful or abandoned attempts to establish intellectual property rights.

Includes patents and trademarks.


Records documenting unsuccessful or abandoned attempts to establish intellectual property rights... (Disposal Class)

Reference: 0400/5050/2

Records documenting unsuccessful or abandoned attempts to establish intellectual property rights.

Includes patents and trademarks.


Records documenting unsuccessful or abandoned attempts to establish intellectual property rights... (Disposal Class)

Reference: 0450/5050/2

Records documenting unsuccessful or abandoned attempts to establish intellectual property rights.

Includes Patents, Trademarks, Royalties.


Records documenting unsuccessful or abandoned attempts to establish intellectual property rights... (Disposal Class)

Reference: 0600/5050/2

Records documenting unsuccessful or abandoned attempts to establish intellectual property rights.

Includes Patents, Trademarks, Royalties.


Records documenting unsuccessful prize and award recipients or applicants... (Disposal Class)

Reference: 0200/6200/3

Records documenting unsuccessful prize and award recipients or applicants.

Includes applications, supporting documentation, references, copies of prior learning results, testimonials, notification of non-award.


Records documenting unsuccessful prize and award recipients or applicants... (Disposal Class)

Reference: 0350/6200/3

Records documenting unsuccessful prize and award recipients or applicants.

Includes applications, supporting documentation, references, copies of prior learning results, testimonials, notification of non-award.


Records documenting unsuccessful prize and award recipients or applicants... (Disposal Class)

Reference: 0650/6200/3

Records documenting unsuccessful prize and award recipients or applicants.

Includes applications, supporting documentation, references, copies of prior learning results, testimonials, notification of non-award.


Records documenting unsuccessful requests from external organisations or individuals for permission to reproduce either published or unpublished material in which the University retains copyright. (Disposal Class)

Reference: 0150/2300/2

Records documenting unsuccessful requests from external organisations or individuals for permission to reproduce either published or unpublished material in which the University retains copyright.


Records documenting unsuccessful requests from external organisations or individuals for permission to reproduce either published or unpublished material in which the University retains copyright. (Disposal Class)

Reference: 0400/2300/2

Records documenting unsuccessful requests from external organisations or individuals for permission to reproduce either published or unpublished material in which the University retains copyright.


Records documenting unsuccessful requests from external organisations or individuals for permission to reproduce either published or unpublished material in which the University retains copyright. (Disposal Class)

Reference: 0450/2300/2

Records documenting unsuccessful requests from external organisations or individuals for permission to reproduce either published or unpublished material in which the University retains copyright.


Records documenting unsuccessful University requests to reproduce published material held under copyright by another organisation or individual. (Disposal Class)

Reference: 0150/2300/4

Records documenting unsuccessful University requests to reproduce published material held under copyright by another organisation or individual.


Records documenting unsuccessful University requests to reproduce published material held under copyright by another organisation or individual. (Disposal Class)

Reference: 0400/2300/4

Records documenting unsuccessful University requests to reproduce published material held under copyright by another organisation or individual.


Records documenting unsuccessful University requests to reproduce published material held under copyright by another organisation or individual. (Disposal Class)

Reference: 0450/2300/4

Records documenting unsuccessful University requests to reproduce published material held under copyright by another organisation or individual.


Records documenting very specific or prescribed preservation activities undertaken on university artwork, archives, museum artefacts and other collections... (Disposal Class)

Reference: 0150/6150/2

Records documenting very specific or prescribed preservation activities undertaken on university artwork, archives, museum artefacts and other collections.

Includes interventions to restore and stabilise individual items.


Records documenting visits by University representatives to community organisations to promote the image or services of the University... (Disposal Class)

Reference: 0200/8500/3

Records documenting visits by University representatives to community organisations to promote the image or services of the University.

Include visit reports.


Records documenting workplace inspections conducted as part of a regular program. .. (Disposal Class)

Reference: 0500/4900/3

Records documenting workplace inspections conducted as part of a regular program.

Includes inspections of hazardous substances, hazard inspection reports, records of inspection & maintenance of shelving, pallets, pallet trucks, trolleys etc, high risk activities inspection checklist & results of restricted access area controls, inspections of materials stored in designated storage areas, environment & safety audit correction reports, internal workplace inspection reports.


Records in relation to cases where a request has been made under Section 39 of the Freedom of Information Act 1982 for the expunging of personal information... (Disposal Class)

Reference: 0350/5900/10

Records in relation to cases where a request has been made under Section 39 of the Freedom of Information Act 1982 for the expunging of personal information.

This class authorises destruction of information under Section 49 of the Freedom of Information 1982 Act.


Records of a facilitative nature accumulated during the preparation of all marketing campaigns and administrative arrangements. (Disposal Class)

Reference: 0200/5550/3

Records of a facilitative nature accumulated during the preparation of all marketing campaigns and administrative arrangements.


Records of claims for damage to property made by University employees or members of the public against the University or its subsidiaries. (Disposal Class)

Reference: 0250/1850/2

Records of claims for damage to property made by University employees or members of the public against the University or its subsidiaries.


Records of claims for damage to property made by University employees or members of the public against the University or its subsidiaries. (Disposal Class)

Reference: 0450/1850/2

Records of claims for damage to property made by University employees or members of the public against the University or its subsidiaries.


Records of contacts from organisations seeking to employ students through the employment service. (Disposal Class)

Reference: 0700/1600/4

Records of contacts from organisations seeking to employ students through the employment service.


Records of contracts for smaller scale activities which are not under seal. .. (Disposal Class)

Reference: 0550/0700/4

Records of contracts for smaller scale activities which are not under seal.

Includes records associated with the negotiation process (excluding tender records), equipment maintenance contracts & agreements, buildings & grounds maintenance & service contracts, residential tenancy agreements, cleaning & waste removal contracts.


Records of contracts for smaller scale activities which are not under seal. .. (Disposal Class)

Reference: 0200/0700/4

Records of contracts for smaller scale activities which are not under seal.

Includes records associated with the negotiation process (excluding tender records).


Records of contracts for smaller scale activities which are not under seal. .. (Disposal Class)

Reference: 0300/0700/4

Records of contracts for smaller scale activities which are not under seal.

Includes records associated with the negotiation process (excluding tender records).


Records of contracts for smaller scale activities which are not under seal. .. (Disposal Class)

Reference: 0450/0700/4

Records of contracts for smaller scale activities which are not under seal.

Includes records associated with the negotiation process (excluding tender records).


Records of contracts for smaller scale activities which are not under seal. .. (Disposal Class)

Reference: 0600/0700/4

Records of contracts for smaller scale activities which are not under seal.

Includes records associated with the negotiation process (excluding tender records).


Records of contracts for smaller scale activities which are not under seal. .. (Disposal Class)

Reference: 0150/0700/4

Records of contracts for smaller scale activities which are not under seal.

Includes records associated with the negotiation process (excluding tender records).

Includes loan agreements for lending of items to the University or from the University's collections.


Records of contracts for smaller scale activities which are under seal. .. (Disposal Class)

Reference: 0150/0700/3

Records of contracts for smaller scale activities which are under seal.

Includes records associated with the negotiation process (excluding tender records).


Records of contracts for smaller scale activities which are under seal. .. (Disposal Class)

Reference: 0200/0700/3

Records of contracts for smaller scale activities which are under seal.

Includes records associated with the negotiation process (excluding tender records).


Records of contracts for smaller scale activities which are under seal. .. (Disposal Class)

Reference: 0300/0700/3

Records of contracts for smaller scale activities which are under seal.

Includes records associated with the negotiation process (excluding tender records).


Records of contracts for smaller scale activities which are under seal. .. (Disposal Class)

Reference: 0450/0700/3

Records of contracts for smaller scale activities which are under seal.

Includes records associated with the negotiation process (excluding tender records).


Records of contracts for smaller scale activities which are under seal. .. (Disposal Class)

Reference: 0550/0700/3

Records of contracts for smaller scale activities which are under seal.

Includes records associated with the negotiation process (excluding tender records).


Records of contracts for smaller scale activities which are under seal. .. (Disposal Class)

Reference: 0600/0700/3

Records of contracts for smaller scale activities which are under seal.

Includes records associated with the negotiation process (excluding tender records).


Records of investigations into dangerous occurrences and incidents resulting in no harm to people, but damage to property, assets and equipment. (Disposal Class)

Reference: 0500/4600/5

Records of investigations into dangerous occurrences and incidents resulting in no harm to people, but damage to property, assets and equipment.


Records of investigations into minor isolated hazards and incidents resulting in no harm to people, but damage to property, assets and equipment. (Disposal Class)

Reference: 0500/4600/6

Records of investigations into minor isolated hazards and incidents resulting in no harm to people, but damage to property, assets and equipment.


Records of membership of individuals and organisations to university managed centres or other groups. .. (Disposal Class)

Reference: 0200/5625/1

Records of membership of individuals and organisations to university managed centres or other groups.

Includes the provision of membership benefits to these individuals or organisations such as the provision of a journal, conference registration discounts and professional development activities.


Records of preparations and planning for AUQA audits. (Disposal Class)

Reference: 0300/6500/2

Records of preparations and planning for AUQA audits.


Records of the disposal of property and buildings. (Disposal Class)

Reference: 0550/2950/1

Records of the disposal of property and buildings.


Records of the results of atmospheric monitoring of hazardous substances. (Disposal Class)

Reference: 0500/2050/5

Records of the results of atmospheric monitoring of hazardous substances.


Records of unsuccessful applications for vacancies in the University. .. (Disposal Class)

Reference: 0350/6600/2

Records of unsuccessful applications for vacancies in the University.

Includes unsuccessful applications for continuing and non continuing positions.


Records of unsuccessful tenders or a tender process where there is not a suitable bidder, or where the tender process has been discontinued... (Disposal Class)

Reference: 0550/8050/5

Records of unsuccessful tenders or a tender process where there is not a suitable bidder, or where the tender process has been discontinued.

Includes submissions, notifications of outcomes.


Records relating to administrative arrangements with the media for press conferences or coverage of University events... (Disposal Class)

Reference: 0200/5600/2

Records relating to administrative arrangements with the media for press conferences or coverage of University events.

Includes the issuing of media releases, organising interviews and providing information and assistance to support media coverage of an event or promotion of the University's services and products.


Records relating to advice regarding general financial management and accounting practices including financial advice concerning routine operational matters, e.g. wage cases, property matters. (Disposal Class)

Reference: 0250/0650/2

Records relating to advice regarding general financial management and accounting practices including financial advice concerning routine operational matters, e.g. wage cases, property matters.


Records relating to agreements for commercialisation where no viable commercial product eventuates. .. (Disposal Class)

Reference: 0600/1950/2

Records relating to agreements for commercialisation where no viable commercial product eventuates.

Includes licence deeds, agreements, confidentiality deeds, sub licences, assignments and deeds of indemnity.


Records relating to agreements for commercialisation where the research product becomes a viable commercial product. .. (Disposal Class)

Reference: 0600/1950/1

Records relating to agreements for commercialisation where the research product becomes a viable commercial product.

Includes licence deeds, agreements, confidentiality deeds, sub licences, assignments and deeds of indemnity.


Records relating to celebrations, ceremonies or events of major significance to the University such as events of an historic nature, University milestones and anniversaries. e.g. Baillieu Library 50th Anniversary... (Disposal Class)

Reference: 0150/1650/1

Records relating to celebrations, ceremonies or events of major significance to the University such as events of an historic nature, University milestones and anniversaries. e.g. Baillieu Library 50th Anniversary.

Includes programs, guest lists, invitations and acceptances.


Records relating to celebrations, ceremonies or events of major significance to the University such as events of an historic nature, University milestones and anniversaries... (Disposal Class)

Reference: 0100/1650/1

Records relating to celebrations, ceremonies or events of major significance to the University such as events of an historic nature, University milestones and anniversaries.

Includes programs, guest lists, invitations and acceptances.


Records relating to celebrations, ceremonies or events of major significance to the University such as events of an historic nature, University milestones and anniversaries... (Disposal Class)

Reference: 0200/1650/1

Records relating to celebrations, ceremonies or events of major significance to the University such as events of an historic nature, University milestones and anniversaries.

Includes programs, guest lists, invitations and acceptances.


Records relating to celebrations, ceremonies or events of major significance to the University such as events of an historic nature, University milestones and anniversaries... (Disposal Class)

Reference: 0350/1650/1

Records relating to celebrations, ceremonies or events of major significance to the University such as events of an historic nature, University milestones and anniversaries.

Includes programs, guest lists, invitations and acceptances.


Records relating to celebrations, ceremonies or events of major significance to the University such as events of an historic nature, University milestones and anniversaries... (Disposal Class)

Reference: 0550/1650/1

Records relating to celebrations, ceremonies or events of major significance to the University such as events of an historic nature, University milestones and anniversaries.

Includes programs, guest lists, invitations and acceptances.


Records relating to celebrations, ceremonies or events of major significance to the University such as events of an historic nature, University milestones and anniversaries... (Disposal Class)

Reference: 0650/1650/1

Records relating to celebrations, ceremonies or events of major significance to the University such as events of an historic nature, University milestones and anniversaries.

Includes programs, guest lists, invitations and acceptances.


Records relating to celebrations, ceremonies or events of major significance to the University such as events of an historic nature, University milestones and anniversaries... (Disposal Class)

Reference: 0700/1650/1

Records relating to celebrations, ceremonies or events of major significance to the University such as events of an historic nature, University milestones and anniversaries.

Includes programs, guest lists, invitations and acceptances.


Records relating to celebrations, ceremonies or events of minor significance to the University such as funerals, memorials, farewells, luncheons, dinners and non-university celebrations and ceremonies... (Disposal Class)

Reference: 0100/1650/2

Records relating to celebrations, ceremonies or events of minor significance to the University such as funerals, memorials, farewells, luncheons, dinners and non-university celebrations and ceremonies.

Includes programs, guest lists, invitations and acceptances.


Records relating to celebrations, ceremonies or events of minor significance to the University such as funerals, memorials, farewells, luncheons, dinners and non-university celebrations and ceremonies... (Disposal Class)

Reference: 0150/1650/2

Records relating to celebrations, ceremonies or events of minor significance to the University such as funerals, memorials, farewells, luncheons, dinners and non-university celebrations and ceremonies.

Includes programs, guest lists, invitations and acceptances.


Records relating to celebrations, ceremonies or events of minor significance to the University such as funerals, memorials, farewells, luncheons, dinners and non-university celebrations and ceremonies... (Disposal Class)

Reference: 0200/1650/2

Records relating to celebrations, ceremonies or events of minor significance to the University such as funerals, memorials, farewells, luncheons, dinners and non-university celebrations and ceremonies.

Includes programs, guest lists, invitations and acceptances.


Records relating to celebrations, ceremonies or events of minor significance to the University such as funerals, memorials, farewells, luncheons, dinners and non-university celebrations and ceremonies... (Disposal Class)

Reference: 0350/1650/2

Records relating to celebrations, ceremonies or events of minor significance to the University such as funerals, memorials, farewells, luncheons, dinners and non-university celebrations and ceremonies.

Includes programs, guest lists, invitations and acceptances.


Records relating to celebrations, ceremonies or events of minor significance to the University such as funerals, memorials, farewells, luncheons, dinners and non-university celebrations and ceremonies... (Disposal Class)

Reference: 0550/1650/2

Records relating to celebrations, ceremonies or events of minor significance to the University such as funerals, memorials, farewells, luncheons, dinners and non-university celebrations and ceremonies.

Includes programs, guest lists, invitations and acceptances.


Records relating to celebrations, ceremonies or events of minor significance to the University such as funerals, memorials, farewells, luncheons, dinners and non-university celebrations and ceremonies... (Disposal Class)

Reference: 0650/1650/2

Records relating to celebrations, ceremonies or events of minor significance to the University such as funerals, memorials, farewells, luncheons, dinners and non-university celebrations and ceremonies.

Includes programs, guest lists, invitations and acceptances.


Records relating to celebrations, ceremonies or events of minor significance to the University such as funerals, memorials, farewells, luncheons, dinners and non-university celebrations and ceremonies... (Disposal Class)

Reference: 0700/1650/2

Records relating to celebrations, ceremonies or events of minor significance to the University such as funerals, memorials, farewells, luncheons, dinners and non-university celebrations and ceremonies.

Includes programs, guest lists, invitations and acceptances.


Records relating to electoral roll creation, maintenance and roll services including the electoral roll itself. (Disposal Class)

Reference: 0300/3050/2

Records relating to electoral roll creation, maintenance and roll services including the electoral roll itself.


Records relating to electoral roll creation, maintenance and roll services including the electoral roll itself. (Disposal Class)

Reference: 0500/3050/2

Records relating to electoral roll creation, maintenance and roll services including the electoral roll itself.


Records relating to guarantees and warranties for equipment including instruments, implements, tools, machines, plant, furniture and furnishings, technology and telecommunications equipment such as telephones, network infrastructure, servers, computers etc. (Disposal Class)

Reference: 0550/5500/1

Records relating to guarantees and warranties for equipment including instruments, implements, tools, machines, plant, furniture and furnishings, technology and telecommunications equipment such as telephones, network infrastructure, servers, computers etc.


Records relating to identifying and documenting potential hazards where a risk to employees or students is identified and where health surveillance or monitoring is necessary... (Disposal Class)

Reference: 0500/4350/1

Records relating to identifying and documenting potential hazards where a risk to employees or students is identified and where health surveillance or monitoring is necessary.

Includes hazardous substance register, hazard reports & risk assessments.


Records relating to identifying and documenting potential hazards where no risk to employees or students has been identified and health surveillance or monitoring of the employees is therefore not necessary... (Disposal Class)

Reference: 0500/4350/2

Records relating to identifying and documenting potential hazards where no risk to employees or students has been identified and health surveillance or monitoring of the employees is therefore not necessary.

Includes hazardous substance register, hazard reports & risk assessments.


Records relating to incidents involving employees or contractors not resulting in Workers' Compensation claims... (Disposal Class)

Reference: 0500/4600/8

Records relating to incidents involving employees or contractors not resulting in Workers' Compensation claims.

Includes accident registers, completed S3 (incident), S4 (incident investigation) & S5 (witness' record of events) forms.


Records relating to incidents involving members of the public not resulting in claims for compensation... (Disposal Class)

Reference: 0500/4600/9

Records relating to incidents involving members of the public not resulting in claims for compensation.

Includes accident registers, completed S3 (incident), S4 (incident investigation) & S5 (witness' record of events) forms.


Records relating to laboratory administration... (Disposal Class)

Reference: 0600/3500/1

Records relating to laboratory administration.

Includes rosters, technical records for equipment or consumables, instructions for use of facilities, consumable requests, cleaning records, maintenance rosters/requests.


Records relating to management and planning of parking and traffic control... (Disposal Class)

Reference: 0550/8200/3

Records relating to management and planning of parking and traffic control.

Includes vehicle control and road closures.


Records relating to managing the personal and contact details of members of the alumni association... (Disposal Class)

Reference: 0100/0750/1

Records relating to managing the personal and contact details of members of the alumni association.

Includes personal contact details, master register of members, notification of members details changes.


Records relating to measuring processes, programs and services against like institutions or acknowledged professional or industry standards... (Disposal Class)

Reference: 0150/1300/1

Records relating to measuring processes, programs and services against like institutions or acknowledged professional or industry standards.

Includes records developing benchmarks, comparing current benchmarks with professional or industry standards and to those used by other institutions.


Records relating to measuring processes, programs and services against like institutions or acknowledged professional or industry standards... (Disposal Class)

Reference: 0300/1300/1

Records relating to measuring processes, programs and services against like institutions or acknowledged professional or industry standards.

Includes records developing benchmarks, comparing current benchmarks with professional or industry standards and to those used by other institutions, e.g. Group of 8 Performance Analysis, international benchmarking program.


Records relating to measuring processes, programs and services against like institutions or acknowledged professional or industry standards... (Disposal Class)

Reference: 0200/1300/1

Records relating to measuring processes, programs and services against like institutions or acknowledged professional or industry standards.

Includes records developing benchmarks, comparing current benchmarks with professional or industry standards and to those used by other institutions.


Records relating to measuring processes, programs and services against like institutions or acknowledged professional or industry standards... (Disposal Class)

Reference: 0250/1300/1

Records relating to measuring processes, programs and services against like institutions or acknowledged professional or industry standards.

Includes records developing benchmarks, comparing current benchmarks with professional or industry standards and to those used by other institutions.


Records relating to moving staff and work units and their equipment from one premises to another... (Disposal Class)

Reference: 0550/6700/1

Records relating to moving staff and work units and their equipment from one premises to another.

Includes inventories, costings and removalist records.


Records relating to organisational income taxation records including records relating to the payment of payroll and income taxes. (Disposal Class)

Reference: 0250/8000/2

Records relating to organisational income taxation records including records relating to the payment of payroll and income taxes.


Records relating to other administrative arrangements for events including catering and venue bookings. (Disposal Class)

Reference: 0100/1650/3

Records relating to other administrative arrangements for events including catering and venue bookings.


Records relating to other administrative arrangements for events including catering and venue bookings. (Disposal Class)

Reference: 0150/1650/3

Records relating to other administrative arrangements for events including catering and venue bookings.


Records relating to other administrative arrangements for events including catering and venue bookings. (Disposal Class)

Reference: 0200/1650/3

Records relating to other administrative arrangements for events including catering and venue bookings.


Records relating to other administrative arrangements for events including catering and venue bookings. (Disposal Class)

Reference: 0350/1650/3

Records relating to other administrative arrangements for events including catering and venue bookings.


Records relating to other administrative arrangements for events including catering and venue bookings. (Disposal Class)

Reference: 0550/1650/3

Records relating to other administrative arrangements for events including catering and venue bookings.


Records relating to other administrative arrangements for events including catering and venue bookings. (Disposal Class)

Reference: 0650/1650/3

Records relating to other administrative arrangements for events including catering and venue bookings.


Records relating to other administrative arrangements for events including catering and venue bookings. (Disposal Class)

Reference: 0700/1650/3

Records relating to other administrative arrangements for events including catering and venue bookings.


Records relating to planning and feasibility studies for the commercialisation of a product, including arrangements for commercial manufacture or design of a product. (Disposal Class)

Reference: 0600/1950/3

Records relating to planning and feasibility studies for the commercialisation of a product, including arrangements for commercial manufacture or design of a product.


Records relating to promotion and advertising for grants and correspondence outlining available grants, external fellowships and research scholarships. .. (Disposal Class)

Reference: 0600/4250/3

Records relating to promotion and advertising for grants and correspondence outlining available grants, external fellowships and research scholarships.

Includes closing dates, lists of granting bodies and available grants.


Records relating to promotion and advertising for grants and correspondence outlining available grants... (Disposal Class)

Reference: 0200/4250/3

Records relating to promotion and advertising for grants and correspondence outlining available grants.

Includes closing dates, lists of granting bodies and available grants.


Records relating to promotion and advertising for grants and correspondence outlining available grants... (Disposal Class)

Reference: 0550/4250/3

Records relating to promotion and advertising for grants and correspondence outlining available grants.

Includes closing dates, lists of granting bodies and available grants.


Records relating to repairs and ongoing maintenance of vehicles... (Disposal Class)

Reference: 0550/5500/4

Records relating to repairs and ongoing maintenance of vehicles.

Includes warranty servicing records and vehicle log books.


Records relating to reporting the acquisition, use and disposal of biological or infectious agents... (Disposal Class)

Reference: 0500/1400/2

Records relating to reporting the acquisition, use and disposal of biological or infectious agents.

Includes inventories of biological or infectious agents.


Records relating to sponsorship applications that are unsuccessful. .. (Disposal Class)

Reference: 0200/7275/2

Records relating to sponsorship applications that are unsuccessful.

Includes records of sponsorship applications by individuals or groups seeking sponsorship from the university, as well as unsuccessful sponsorship applications made by members of the university to other organisations or individuals


Records relating to the acquisition of property. .. (Disposal Class)

Reference: 0550/6300/4

Records relating to the acquisition of property.

Includes legal documents relating to a purchase/sale; particulars of sale documents; board of survey; licenses & rental revision; tender documents; conditions of contracts; certificates of approval.


Records relating to the acquisition of vehicles via purchase... (Disposal Class)

Reference: 0550/6300/3

Records relating to the acquisition of vehicles via purchase.

Includes warranty and guarantee documentation.


Records relating to the administration of financial project accounts in Themis... (Disposal Class)

Reference: 0250/3850/1

Records relating to the administration of financial project accounts in Themis.

Includes research accounting, account creation and deletion, project income and expenditure.


Records relating to the administration of research projects that have not been approved... (Disposal Class)

Reference: 0600/6400/3

Records relating to the administration of research projects that have not been approved.

Includes unsuccessful and rejected research project applications.


Records relating to the administrative arrangements for public lectures including invitations and invitations to speak, acceptances, guest lists, catering and venue bookings. (Disposal Class)

Reference: 0050/5750/7

Records relating to the administrative arrangements for public lectures including invitations and invitations to speak, acceptances, guest lists, catering and venue bookings.


Records relating to the administrative arrangements for public lectures including invitations and invitations to speak, acceptances, guest lists, catering and venue bookings. (Disposal Class)

Reference: 0150/5750/7

Records relating to the administrative arrangements for public lectures including invitations and invitations to speak, acceptances, guest lists, catering and venue bookings.


Records relating to the administrative arrangements for public lectures including invitations and invitations to speak, acceptances, guest lists, catering and venue bookings. (Disposal Class)

Reference: 0200/5750/7

Records relating to the administrative arrangements for public lectures including invitations and invitations to speak, acceptances, guest lists, catering and venue bookings.


Records relating to the administrative arrangements for the opening and publicising of exhibitions... (Disposal Class)

Reference: 0050/5750/4

Records relating to the administrative arrangements for the opening and publicising of exhibitions.

Includes invitations and acceptances, catering arrangements, venue bookings, organisation of entertainment and accommodation and transport arrangements.


Records relating to the administrative arrangements for the opening and publicising of exhibitions... (Disposal Class)

Reference: 0150/5750/4

Records relating to the administrative arrangements for the opening and publicising of exhibitions.

Includes invitations and acceptances, catering arrangements, venue bookings, organisation of entertainment and accommodation and transport arrangements.


Records relating to the administrative arrangements for the opening and publicising of exhibitions... (Disposal Class)

Reference: 0200/5750/4

Records relating to the administrative arrangements for the opening and publicising of exhibitions.

Includes invitations and acceptances, catering arrangements, venue bookings, organisation of entertainment and accommodation and transport arrangements.


Records relating to the allocation of equipment and stores to employees within an agency... (Disposal Class)

Reference: 0550/1150/3

Records relating to the allocation of equipment and stores to employees within an agency.

Includes records documenting requests for equipment or stores.

Equipment and stores include instruments, implements, tools, machines, computers, plant, furniture, furnishings, fixtures and fittings, chemicals, hardware items, kitchen/cleaning items, medical supplies and stationery.


Records relating to the care, storage and maintenance of anatomy and specimens... (Disposal Class)

Reference: 0150/6150/3

Records relating to the care, storage and maintenance of anatomy and specimens.

Includes storage and management records.


Records relating to the clarification of limits of copying that can be done under the protection of statutory licences... (Disposal Class)

Reference: 0150/2300/6

Records relating to the clarification of limits of copying that can be done under the protection of statutory licences.

Includes advice.


Records relating to the clarification of limits of copying that can be done under the protection of statutory licences... (Disposal Class)

Reference: 0400/2300/6

Records relating to the clarification of limits of copying that can be done under the protection of statutory licences.

Includes advice.


Records relating to the clarification of limits of copying that can be done under the protection of statutory licences... (Disposal Class)

Reference: 0450/2300/6

Records relating to the clarification of limits of copying that can be done under the protection of statutory licences.

Includes advice.


Records relating to the conduct of elections to committees and boards... (Disposal Class)

Reference: 0300/3050/1

Records relating to the conduct of elections to committees and boards.

Includes Council, Academic Board and Committee of Convocation and relevant subcommittees.

Includes advertising, balloting, nominations, notices, papers, results, scrutineers, tally sheets.


Records relating to the conduct of elections to the Occupational Health and Safety committee... (Disposal Class)

Reference: 0500/3050/1

Records relating to the conduct of elections to the Occupational Health and Safety committee.

Includes advertising, balloting, nominations, notices, papers, results, scrutineers, tally sheets.


Records relating to the design, setting up and the ongoing upkeep of exhibitions. .. (Disposal Class)

Reference: 0050/5750/2

Records relating to the design, setting up and the ongoing upkeep of exhibitions.

Includes drafts, background information, unused material, (e.g. reproductions of photographs etc).


Records relating to the design, setting up and the ongoing upkeep of exhibitions. .. (Disposal Class)

Reference: 0150/5750/2

Records relating to the design, setting up and the ongoing upkeep of exhibitions.

Includes drafts, background information, unused material, (e.g. reproductions of photographs etc).


Records relating to the design, setting up and the ongoing upkeep of exhibitions. .. (Disposal Class)

Reference: 0200/5750/2

Records relating to the design, setting up and the ongoing upkeep of exhibitions.

Includes drafts, background information, unused material, (e.g. reproductions of photographs etc).


Records relating to the development of Biohazard laboratory practice training... (Disposal Class)

Reference: 0500/1400/4

Records relating to the development of Biohazard laboratory practice training.

Includes training materials, attendance records of training sessions conducted.


Records relating to the development of course materials for external training (Disposal Class)

Reference: 0200/3625/2

Records relating to the development of course materials for external training


Records relating to the disposal of vehicles. (Disposal Class)

Reference: 0550/2950/3

Records relating to the disposal of vehicles.


Records relating to the engagement and use of consultants. Includes copies of the specification, quotations, copies of contract and summaries of consultant evaluations. HR 20A, HR 20P (Disposal Class)

Reference: 0350/7350/1

Records relating to the engagement and use of consultants. Includes copies of the specification, quotations, copies of contract and summaries of consultant evaluations. HR 20A, HR 20P


Records relating to the engagement and use of contractors. HR 20A, HR 20P (Disposal Class)

Reference: 0350/7350/2

Records relating to the engagement and use of contractors. HR 20A, HR 20P


Records relating to the establishment of Academic Board. (Disposal Class)

Reference: 0050/2000/1

Records relating to the establishment of Academic Board.


Records relating to the establishment of Committee of Convocation. (Disposal Class)

Reference: 0100/2000/1

Records relating to the establishment of Committee of Convocation.


Records relating to the establishment of Council. (Disposal Class)

Reference: 0300/2350/1

Records relating to the establishment of Council.


Records relating to the facilitation of external training provision... (Disposal Class)

Reference: 0200/3625/3

Records relating to the facilitation of external training provision.

Includes room bookings and timetables.


Records relating to the leasing out of premises belonging to the University... (Disposal Class)

Reference: 0550/5350/6

Records relating to the leasing out of premises belonging to the University.

Includes negotiations and signed leases.


Records relating to the loan of exhibition items... (Disposal Class)

Reference: 0050/5750/3

Records relating to the loan of exhibition items.

Includes arrangements to transport items.


Records relating to the loan of exhibition items... (Disposal Class)

Reference: 0150/5750/3

Records relating to the loan of exhibition items.

Includes arrangements to transport items.


Records relating to the loan of exhibition items... (Disposal Class)

Reference: 0200/5750/3

Records relating to the loan of exhibition items.

Includes arrangements to transport items.


Records relating to the maintenance and upkeep of software and information systems, e.g. updates, patches... (Disposal Class)

Reference: 0400/5500/1

Records relating to the maintenance and upkeep of software and information systems, e.g. updates, patches.

Includes software maintenance records, scheduled software updates etc.


Records relating to the maintenance and upkeep of systems. (Disposal Class)

Reference: 0150/7950/7

Records relating to the maintenance and upkeep of systems.


Records relating to the maintenance and upkeep of systems. (Disposal Class)

Reference: 0400/7950/7

Records relating to the maintenance and upkeep of systems.


Records relating to the management of student residents in student accommodation... (Disposal Class)

Reference: 0700/0350/2

Records relating to the management of student residents in student accommodation.

Includes tenant files, Student Housing Access Program (SHAP), Emergency Housing, International Student Temporary Accommodation, Residential Tenancy condition reports, Residential Tenancy Agreements.


Records relating to the migration of data between electronic systems and from one electronic medium to another. .. (Disposal Class)

Reference: 0400/2550/1

Records relating to the migration of data between electronic systems and from one electronic medium to another.

Includes strategies for the migration and quality assurance checks to confirm accuracy of the migration process.


Records relating to the monitoring of university research ethics practices... (Disposal Class)

Reference: 0600/3350/7

Records relating to the monitoring of university research ethics practices.

Includes individual project monitoring, annual review of activities, internal reports to governing body, summary reports and compliance reports to external bodies.


Records relating to the naming of University buildings, gardens and streets. (Disposal Class)

Reference: 0550/5700/1

Records relating to the naming of University buildings, gardens and streets.


Records relating to the physical security arrangements for records management systems. (Disposal Class)

Reference: 0400/4750/4

Records relating to the physical security arrangements for records management systems.


Records relating to the planning and organisation of the First Year Summit... (Disposal Class)

Reference: 0700/8300/3

Records relating to the planning and organisation of the First Year Summit.

Includes invitations, questionnaires, room bookings.


Records relating to the promotion of copyright compliance to the University, its staff and students... (Disposal Class)

Reference: 0150/2300/9

Records relating to the promotion of copyright compliance to the University, its staff and students.

Includes copyright awareness and information sessions, guides to copyright obligations.


Records relating to the promotion of copyright compliance to the University, its staff and students... (Disposal Class)

Reference: 0400/2300/9

Records relating to the promotion of copyright compliance to the University, its staff and students.

Includes copyright awareness and information sessions, guides to copyright obligations.


Records relating to the promotion of copyright compliance to the University, its staff and students... (Disposal Class)

Reference: 0450/2300/9

Records relating to the promotion of copyright compliance to the University, its staff and students.

Includes copyright awareness and information sessions, guides to copyright obligations.


Records relating to the property management of student accommodation provided by the University... (Disposal Class)

Reference: 0700/0350/1

Records relating to the property management of student accommodation provided by the University.

Includes property files, catering, accomnet noticeboard advertisements, Priority Placement Housing database, Temporary House Program database.


Records relating to the provision of programs and activities for extra curricular academic assistance to students. .. (Disposal Class)

Reference: 0700/0200/1

Records relating to the provision of programs and activities for extra curricular academic assistance to students.

Includes provision of information, planning and review, lesson plans, tutors.


Records relating to the provision or receipt of detailed and significant financial advice to executive or senior management regarding financial investments, incurred obligations and financial reporting requirements. .. (Disposal Class)

Reference: 0250/0650/1

Records relating to the provision or receipt of detailed and significant financial advice to executive or senior management regarding financial investments, incurred obligations and financial reporting requirements.

Includes detailed and high level advice on the application of specific accounting standards and policies, financial or annual reporting legislation and accounting treatments.


Records relating to the removal of a collection or items within a collection from university custody... (Disposal Class)

Reference: 0150/2600/1

Records relating to the removal of a collection or items within a collection from university custody.

Includes sale, transfer, auction, destruction or repatriation.


Records relating to the review of collection management programs, projects, systems, structures and services... (Disposal Class)

Reference: 0150/6950/1

Records relating to the review of collection management programs, projects, systems, structures and services.

Includes documents establishing the review, the final report and action plan, background research, draft versions, versions circulated for comment, reviews of expenditure.


Records relating to the review of external relations programs, projects, systems, structures and services... (Disposal Class)

Reference: 0200/6950/1

Records relating to the review of external relations programs, projects, systems, structures and services.

Includes documents establishing the review, the final report and action plan, background research, draft versions, versions circulated for comment, reviews of expenditure.


Records relating to the review of financial programs, projects, systems, structures and services... (Disposal Class)

Reference: 0250/6950/1

Records relating to the review of financial programs, projects, systems, structures and services.

Includes documents establishing the review, the final report and action plan, background research, draft versions, versions circulated for comment, reviews of expenditure.


Records relating to the review of programs, projects, systems, structures and services associated with information management. e.g. reviews of storage areas for records and library materials, operational services for clients of libraries, archives and records management units, information systems etc... (Disposal Class)

Reference: 0400/6950/1

Records relating to the review of programs, projects, systems, structures and services associated with information management. e.g. reviews of storage areas for records and library materials, operational services for clients of libraries, archives and records management units, information systems etc.

Includes documents establishing the review, background research, draft versions of review reports containing significant changes or alterations or circulated for comment, final approved versions of reports.


Records relating to the review of programs, projects, systems, structures and services associated with the provision of legal services to the University... (Disposal Class)

Reference: 0450/6950/1

Records relating to the review of programs, projects, systems, structures and services associated with the provision of legal services to the University.

Includes documents establishing the review, background research, draft versions of review reports containing significant changes or alterations or circulated for comment, final approved versions of reports.


Records relating to the review of programs, projects, systems, structures and services associated with the University's property, assets and equipment... (Disposal Class)

Reference: 0550/6950/1

Records relating to the review of programs, projects, systems, structures and services associated with the University's property, assets and equipment.

Includes documents establishing the review, background research, draft versions of review reports containing significant changes or alterations or circulated for comment, final approved versions of reports.


Records relating to the security of information systems. (Disposal Class)

Reference: 0400/4750/6

Records relating to the security of information systems.


Records relating to the short term hire of university buildings, gardens, equipment, vehicles or other infrastructure for private events where the booking is not proceeded with. .. (Disposal Class)

Reference: 0550/1450/2

Records relating to the short term hire of university buildings, gardens, equipment, vehicles or other infrastructure for private events where the booking is not proceeded with.

Includes venue and facility bookings, booking lists etc.


Records relating to the short term hire of university buildings, gardens, equipment, vehicles or other infrastructure for private events... (Disposal Class)

Reference: 0550/1450/1

Records relating to the short term hire of university buildings, gardens, equipment, vehicles or other infrastructure for private events.

Includes venue and facility bookings, booking lists etc.


Records relating to the sponsorship of individuals or external organisations by the university or the sponsorship of the university, including individual students, prizes or awards by individuals or other organisations (Disposal Class)

Reference: 0200/7275/1

Records relating to the sponsorship of individuals or external organisations by the university or the sponsorship of the university, including individual students, prizes or awards by individuals or other organisations


Records relating to traffic infringements involving vehicles owned, leased, rented or operated by or on behalf of the University... (Disposal Class)

Reference: 0550/8150/1

Records relating to traffic infringements involving vehicles owned, leased, rented or operated by or on behalf of the University.

Includes speeding tickets and parking fines, traffic infringement notices TINs.


Records relating to warranties and guarantees for buildings and building fixtures that are part of the overall building structure. (Disposal Class)

Reference: 0550/5500/2

Records relating to warranties and guarantees for buildings and building fixtures that are part of the overall building structure.


Records relating to warranties and guarantees for software and information systems. (Disposal Class)

Reference: 0400/5500/2

Records relating to warranties and guarantees for software and information systems.


Records relating to workplace agreements applying to the University which are of a precedent setting nature or which affect a majority of the University's employees. (Disposal Class)

Reference: 0350/4700/3

Records relating to workplace agreements applying to the University which are of a precedent setting nature or which affect a majority of the University's employees.


Records supporting the taking of sick leave, e.g. medical certificates or statutory declarations for sick leave, filed separately to the consolidated employment history file. (Disposal Class)

Reference: 0350/5900/1

Records supporting the taking of sick leave, e.g. medical certificates or statutory declarations for sick leave, filed separately to the consolidated employment history file.


Records which are not part of a consolidated employment history and document personnel (including employees, volunteers etc) who have had exposure to hazardous substances, including asbestos and biohazards, or who were located at places identified as containing hazardous substances. (Disposal Class)

Reference: 0350/5900/9

Records which are not part of a consolidated employment history and document personnel (including employees, volunteers etc) who have had exposure to hazardous substances, including asbestos and biohazards, or who were located at places identified as containing hazardous substances.


Recruitment (Activity Descriptor)

Reference: 6600

The processes associated with moves to fill existing approved vacancies in the staff establishment or student body.

Use POSITION CLASSIFICATION when seeking approval to fill a vacant position, or to establish a new position.


Reference material forwarded to the university for information. (Disposal Class)

Reference: 0200/3200/5

Reference material forwarded to the university for information.


Reference or duplicate copies of minutes, agendas, reports, resolutions, submissions and other meeting papers for Academic Board. (Disposal Class)

Reference: 0050/2000/3

Reference or duplicate copies of minutes, agendas, reports, resolutions, submissions and other meeting papers for Academic Board.


Reference or duplicate copies of minutes, agendas, reports, resolutions, submissions and other meeting papers for Council. (Disposal Class)

Reference: 0300/2350/3

Reference or duplicate copies of minutes, agendas, reports, resolutions, submissions and other meeting papers for Council.


Reference or duplicate copies of minutes, agendas, reports, resolutions, submissions and other meeting papers for the Committee of Convocation. (Disposal Class)

Reference: 0100/2000/3

Reference or duplicate copies of minutes, agendas, reports, resolutions, submissions and other meeting papers for the Committee of Convocation.


Registers for hazardous substances (including asbestos register) and dangerous goods identifying substance properties and details of their condition... (Disposal Class)

Reference: 0500/2250/3

Registers for hazardous substances (including asbestos register) and dangerous goods identifying substance properties and details of their condition.

Includes biohazard register.


Registers of cadavers or anatomy specimens held by the Faculty of Medicine, Dentistry and Health Sciences or the Department of Anatomy and Cell Biology. (Disposal Class)

Reference: 0550/2050/1

Registers of cadavers or anatomy specimens held by the Faculty of Medicine, Dentistry and Health Sciences or the Department of Anatomy and Cell Biology.


Rehabilitation (Activity Descriptor)

Reference: 6650

The processes involved in programs to assist workers with the transition to the workplace when recovering from injury or illness.

Includes: Return to Work Programs

Use CLAIMS when processing claims for compensation after injuries.


Relocation (Activity Descriptor)

Reference: 6700

The activities involved in relocating to alternative premises.


Remuneration (Activity Descriptor)

Reference: 6750

The activities involved in managing the payment of salaries, loadings and allowances.

Includes: Industry Loadings
Superannuation


Reporting (Activity Descriptor)

Reference: 6800

The activities associated with the development & distribution of statements addressing progress and performance against legislative & regulatory regimes, or strategic & operational plans.

Use INCIDENTS for reporting of workplace/campus incidents.


Reports on academic programs which are produced for inclusion in wider university reports e.g. in the annual report... (Disposal Class)

Reference: 0050/6800/3

Reports on academic programs which are produced for inclusion in wider university reports e.g. in the annual report.

Includes faculty, departmental, divisional and work unit contributions to the annual report.


Reports on alumni relations which are produced for inclusion in wider university reports e.g. in the annual report... (Disposal Class)

Reference: 0100/6800/3

Reports on alumni relations which are produced for inclusion in wider university reports e.g. in the annual report.

Includes faculty, departmental, divisional and work unit contributions to the annual report.


Reports on collection management which are produced for inclusion in wider university reports e.g. in the annual report... (Disposal Class)

Reference: 0150/6800/3

Reports on collection management which are produced for inclusion in wider university reports e.g. in the annual report.

Includes faculty, departmental, divisional and work unit contributions to the annual report.


Reports on external relations which are produced for inclusion in wider university reports e.g. in the annual report... (Disposal Class)

Reference: 0200/6800/3

Reports on external relations which are produced for inclusion in wider university reports e.g. in the annual report.

Includes faculty, departmental, divisional and work unit contributions to the annual report.


Reports on governance matters which are produced for inclusion in wider university reports e.g. in the annual report... (Disposal Class)

Reference: 0300/6800/4

Reports on governance matters which are produced for inclusion in wider university reports e.g. in the annual report.

Includes faculty, departmental, divisional and work unit contributions to the annual report.


Reports on human resources which are produced for inclusion in wider university reports e.g. in the annual report... (Disposal Class)

Reference: 0350/6800/3

Reports on human resources which are produced for inclusion in wider university reports e.g. in the annual report.

Includes faculty, departmental, divisional and work unit contributions to the annual report.


Reports on information management which are produced for inclusion in wider university reports e.g. in the annual report... (Disposal Class)

Reference: 0400/6800/3

Reports on information management which are produced for inclusion in wider university reports e.g. in the annual report.

Includes faculty, departmental, divisional and work unit contributions to the annual report.


Reports on legal services which are produced for inclusion in wider university reports e.g. in the annual report... (Disposal Class)

Reference: 0450/6800/3

Reports on legal services which are produced for inclusion in wider university reports e.g. in the annual report.

Includes faculty, departmental, divisional and work unit contributions to the annual report.


Reports on occupational health & safety which are produced for inclusion in wider university reports e.g. in the annual report... (Disposal Class)

Reference: 0500/6800/3

Reports on occupational health & safety which are produced for inclusion in wider university reports e.g. in the annual report.

Includes faculty, departmental, divisional and work unit contributions to the annual report.


Reports on property, assets & equipment which are produced for inclusion in wider university reports e.g. in the annual report... (Disposal Class)

Reference: 0550/6800/3

Reports on property, assets & equipment which are produced for inclusion in wider university reports e.g. in the annual report.

Includes faculty, departmental, divisional and work unit contributions to the annual report.


Reports on research which are produced for inclusion in wider university reports e.g. in the annual report... (Disposal Class)

Reference: 0600/6800/3

Reports on research which are produced for inclusion in wider university reports e.g. in the annual report.

Includes faculty, departmental, divisional and work unit contributions to the annual report.

Includes Research Bulletins.


Reports on student administration which are produced for inclusion in wider university reports e.g. in the annual report... (Disposal Class)

Reference: 0650/6800/3

Reports on student administration which are produced for inclusion in wider university reports e.g. in the annual report.

Includes faculty, departmental, divisional and work unit contributions to the annual report.


Reports on student services which are produced for inclusion in wider university reports e.g. in the annual report... (Disposal Class)

Reference: 0700/6800/3

Reports on student services which are produced for inclusion in wider university reports e.g. in the annual report.

Includes faculty, departmental, divisional and work unit contributions to the annual report.

Includes First Year Summit.


Representation (Activity Descriptor)

Reference: 6850

The activities associated with staff representation of the University or department, on professional committees, industry associations, standards bodies, government task forces or boards. Also includes external nominees or invitees to University of Melbourne boards, committees, working groups etc.

Includes: Nomination
Travel
Attendance
Minutes

Use COMMITTEES for the records of university committees and working groups.


Requests for Student ID Cards and Replacement Cards. (Disposal Class)

Reference: 0650/7650/15

Requests for Student ID Cards and Replacement Cards.


RESEARCH (Function)

Reference: 0600

The function associated with the management and support of academic research projects aimed at expanding/adjusting the human body of knowledge.

For establishment of University controlled research centres/bodies use GOVERNANCE

For establishment of Research Centres not exclusively aligned with the University use: EXTERNAL RELATIONS

Includes: Applications
Patenting
Grant Applications
Research Reports


Restructuring (Activity Descriptor)

Reference: 6900

The activities associated with making alterations to the operations and structure of the university.

Use AMALGAMATION for absorption of, or integration with, other institutions.


Reviewing (Activity Descriptor)

Reference: 6950

The activities involved in evaluating the effectiveness of programs, projects, systems, structures and services.


Risk Management (Activity Descriptor)

Reference: 7000

The activities associated with efforts to assess and mitigate risks.

Use HAZARD IDENTIFICATION where risk assessments form part of the process of identifying and managing hazards.


Routine enquiries and arrangements relating to the publicising of tenders. (Disposal Class)

Reference: 0550/8050/2

Routine enquiries and arrangements relating to the publicising of tenders.


Schedule of course fees. (Disposal Class)

Reference: 0650/3750/1

Schedule of course fees.


Schedule of course fees. (Disposal Class)

Reference: 0700/3750/1

Schedule of course fees.


Scholarships (Activity Descriptor)

Reference: 7050

The activities involved in the administration and dispersal of scholarship funds.


Secondments (Activity Descriptor)

Reference: 7100

The processes involved in arranging the transfer of individual staff to another university department or an external organisation.

Use EXCHANGE PROGRAMS where the university has an active ongoing program of exchange with an external body.


Security (Activity Descriptor)

Reference: 7150

The activities undertaken in order to protect property and equipment from unauthorised access, theft or damage.

Includes: Key Registers
Access Cards
Security Cameras


Site Preparation (Activity Descriptor)

Reference: 7200

The activities involved in clearing and preparing sites for new construction.

Use INFRASTRUCTURE PLANNING when developing site clearing strategy.


Software licences... (Disposal Class)

Reference: 0150/7950/1

Software licences.

Includes negotiations relating to the terms and conditions of the license.


Software licences... (Disposal Class)

Reference: 0400/7950/1

Software licences.

Includes negotiations relating to the terms and conditions of the license.


Space Management (Activity Descriptor)

Reference: 7250

The activity of allotting University buildings, gardens and space to departments and individual staff or students.

Use ACCOMODATION for the provision of student accommodation, either by the university or through external providers.

Use TRAFFIC MANAGEMENT for allocation of car parking spaces.


Specifications and product information provided by vendors for equipment, including technology and telecommunications equipment... (Disposal Class)

Reference: 0550/7900/1

Specifications and product information provided by vendors for equipment, including technology and telecommunications equipment.

Includes brochures, catalogues and specifications.


Specifications and product information provided by vendors for occupational health and safety related equipment... (Disposal Class)

Reference: 0500/7900/1

Specifications and product information provided by vendors for occupational health and safety related equipment.

Includes brochures, catalogues and specifications.


Specimen and human anatomy registers... (Disposal Class)

Reference: 0150/5650/4

Specimen and human anatomy registers.

Includes body registers.


Sponsorship (Activity Descriptor)

Reference: 7275

The activities involved with the sponsorship of individuals by the university and the sponsorship of prizes and awards for university members by external organisations.


Sport & Recreation (Activity Descriptor)

Reference: 7300

The activities associated with the provision of sport and recreation services to students.


Staff Contracts (Activity Descriptor)

Reference: 7350

The processes involved in contracting for staff.


Staff Counselling (Activity Descriptor)

Reference: 7400

The activities associated with the provision of support and guidance services to staff.

Use HEALTH SERVICES for the provision of work related health consultations for staff.


Staff Development (Activity Descriptor)

Reference: 7450

The activities involved in developing and upgrading staff skills through formal training, professional association or other means.

Use PERFORMANCE MANAGEMENT for the processes involved in negotiating cyclical performance outcomes

Use TRAINING when making arrangements to conduct University run training courses and seminars.


Statutory Declarations... (Disposal Class)

Reference: 0650/7650/11

Statutory Declarations.

Submitted for replacement of lost student cards, special consideration, waiving of library fines.


STUDENT ADMINISTRATION (Function)

Reference: 0650

The function of administering the progress of students through academic courses and the university system.

Includes: admission, enrolment, academic progress & discipline, graduation.

Use STUDENT SERVICES for the provision of non-academic services to students.

Use ACADEMIC PROGRAMS for the development, delivery and administration of university courses.


Student Associations (Activity Descriptor)

Reference: 7500

The activities involved in administering relationships with sporting, political and social clubs of the student body.

Use SPORT & RECREATION for the provision of sporting facilities through the student union.


Student Counselling (Activity Descriptor)

Reference: 7550

The activities associated with the provision of formal advice, support and guidance to students.


Student Events (Activity Descriptor)

Reference: 7600

The processes involved in arrangements to hold non-academic student events.

Includes: Orientation Week
Student Markets


Student File master/original (faculty level file or equivalent where faculty level file does not exist).. (Disposal Class)

Reference: 0650/7650/1

Student File master/original (faculty level file or equivalent where faculty level file does not exist)

Includes Undergraduate, Postgraduate, Masters by Coursework, Postgraduate Diplomas, Masters by Research, MPhil and PhD (completed, abandoned, withdrawn or terminated) students, AusAID Program, TAFE & Exchange Students.

Includes records relating to admission, enrolment, cancellation, discontinuation, withdrawal, academic progress, special consideration, fees, examinations and assessments, candidature, progress reports and theses.

Applications for admission, Unsatisfactory progress, Approval to repeat, Course plans, Subject change requests, Cancellation of enrolment request, Authority to enrol, amendments to enrolment, Applications for leave of absence, suspension, deferral, discontinuation, Application to re-enrol, resume or transfer, Change of course advice, Transfer to higher degree, Change in status, Applications for enrolment in quota restricted subjects, Application to exceed maximum workload, Disputed results, appeals against examination results, Special consideration, Nomination and appointment of examiners, Examiners recommendations and reports.Approval, continuation and extension of candidature, thesis submission/resubmission, synopsis, confidentiality arrangements, candidates declaraions and thesis allowance.

NOTE: All original documents should be placed on the Faculty file - Schools and Departments should forward this documentation to the Faculty.


Student files of students who have been terminated under Statute 13.1 Student Discipline, or excluded for Health Reasons under Statute 11.4... (Disposal Class)

Reference: 0650/7650/5

Student files of students who have been terminated under Statute 13.1 Student Discipline, or excluded for Health Reasons under Statute 11.4.

Includes Undergraduate, Postgraduate, Masters by Coursework, Masters by Research, MPhil, PhD students.

NOTE: All original documents should be placed on the rmaster/original file - this documentation should be forwarded to the holder of the master/original file.


Student Filing (Activity Descriptor)

Reference: 7650

The activity of recording the interactions between the university, departments and individual students via means of a unique case file.

Includes: Credit Transfers
Misconduct
Academic Progress
Grievances


Student Record Cards 1947 - 1985 (Disposal Class)

Reference: 0650/7650/7

Student Record Cards 1947 - 1985


Student Records of predecessor institutions... (Disposal Class)

Reference: 0650/7650/8

Student Records of predecessor institutions.

In cases where obligations to students (for example the provision of academic transcripts), cannot be met via MERLIN (as may be the case with records created by amalgamated and affiliated institutions pre amalgamation/affiliation) it is likely that the student files will be of continuing value. Should you hold student records of one of the University's predecessor institutions, it is advised that you contact Records Services prior to conducting any disposal.


STUDENT SERVICES (Function)

Reference: 0700

The function associated with the provision of non-academic services to the students of the university.

Includes: childcare, counselling, chaplaincy, housing, employment and access & equity services


Subject resources and material used in course delivery... (Disposal Class)

Reference: 0050/2400/2

Subject resources and material used in course delivery.

Includes subject outlines, study guides, readings, self assessment exercises, audio/visual teaching aides, reading lists, assignment lists, textbook lists and lecture notes.


Submissions : External (Activity Descriptor)

Reference: 7700

The processes involved in developing and submitting responses, proposals and opinions reflecting the university, to external organisations.


Submissions : Internal (Activity Descriptor)

Reference: 7750

The activities involved in developing and submitting responses, proposals and opinions to higher management or the wider university.

Use BUDGETING for records associated with budget submissions.


Subscriptions (Activity Descriptor)

Reference: 7800

The activities undertaken in the course of subscribing to academic & other journals, magazines and newspapers, and information bases.

Includes: electronic and hardcopy publications
subscriptions to Oxford English Dictionary or Standards Australia

Use ACCOUNTS PAYABLE for the financial records associated with subscriptions.


Subsidiaries (Activity Descriptor)

Reference: 7850

The activities associated with the establishment of corporate or other entities which are wholly owned or controlled by the University.

Use COMMITTEES for participation in boards of management for subsidiaries.

Use JOINT VENTURES for establishment of entities in partnership with others.

Use AGREEMENTS for agreements establishing University owned or controlled subsidiaries.


Summary documentation of grievances detailing the type of grievance and how resolved, e.g. grievance register. (Disposal Class)

Reference: 0350/4300/1

Summary documentation of grievances detailing the type of grievance and how resolved, e.g. grievance register.


Summary record documenting the employment details of all employees in an University. Types of summary data include name of employee, date of birth, date of appointment, date of separation from the University, rates of salary and allowances, position titles and the dates positions were held... (Disposal Class)

Reference: 0350/5900/3

Summary record documenting the employment details of all employees in an University. Types of summary data include name of employee, date of birth, date of appointment, date of separation from the University, rates of salary and allowances, position titles and the dates positions were held.

Includes Themis, Employment History Fiche.


Supplementary assessment materials documenting how assessments recorded on an examination script lead to a student's final grade in a subject... (Disposal Class)

Reference: 0650/1100/6

Supplementary assessment materials documenting how assessments recorded on an examination script lead to a student's final grade in a subject.

Includes protocols for ensuring consistency of grading approaches in the case of multiple examiners (including the use of marking guides and double-marking regimes); protocols for ensuring compliance with requirements concerning Fail results in accordance with Statute 12.3.8 and Regulation 12.3.9.R1; marking guides used in the assessment process and; records of original assessment outcomes and any scaling and adjustment processes used to translate raw assessment outcomes into final subject marks.

Note: When sentencing these materials, appeal also incorporates complaints, grievances and investigations.


Supplier Management (Activity Descriptor)

Reference: 7900

The processes involved in accrediting suppliers and maintaining catalogues & product lists from vendors of assets and equipment of potential utility to the university.

Use PROCUREMENT when actually purchasing items from vendors.


Surveillance camera footage. (Disposal Class)

Reference: 0550/7150/2

Surveillance camera footage.


System logs which are used solely for the purpose of system or data recovery... (Disposal Class)

Reference: 0150/7950/4

System logs which are used solely for the purpose of system or data recovery.

Includes back up logs, tapes.


System logs which are used solely for the purpose of system or data recovery... (Disposal Class)

Reference: 0400/7950/4

System logs which are used solely for the purpose of system or data recovery.

Includes back up logs, tapes.


System logs which are used to show a history of access or change to data... (Disposal Class)

Reference: 0150/7950/3

System logs which are used to show a history of access or change to data.

Includes system access logs, internet access logs, system change logs, audit trails.


System logs which are used to show a history of access or change to data... (Disposal Class)

Reference: 0400/7950/3

System logs which are used to show a history of access or change to data.

Includes system access logs, internet access logs, system change logs, audit trails.


Systems Management (Activity Descriptor)

Reference: 7950

The activities involved in developing, administering, monitoring and ensuring the interoperability of systems for the storage and delivery of collections or information held in collections.

Includes both digital storage and delivery infrastructure and analogue/hardcopy storage repositories.

eg: Software Licenses


Taxation (Activity Descriptor)

Reference: 8000

The activities associated with complying with the University's taxation obligations.


Tendering (Activity Descriptor)

Reference: 8050

The activities involved in receiving and assessing tenders for the purchase of assets or services of a value greater than $60,000.

Use PROCUREMENT where tendering is not required for purposes of acquisition.


Terminations (Activity Descriptor)

Reference: 8100

The processes associated with staff concluding employment with the university.

Includes: Retirements
Resignations
Dismissals


Traffic Infringements (Activity Descriptor)

Reference: 8150

The processes associated with paying speeding tickets or parking fines involving university vehicles.


Traffic Management (Activity Descriptor)

Reference: 8200

The activities associated with management of traffic routing and vehicle parking on University properties.

Includes: Allocation of car parks.


Training (Activity Descriptor)

Reference: 8250

The activities involved in organisation of training sessions for staff and/or students.

Includes: Room and Facility Bookings.

Use STAFF DEVELOPMENT when arranging for staff to attend courses and seminars from the official staff development program.

Use PRESENTATIONS when developing the content of presentations to be delivered by University staff at training sessions.

Use EXTERNAL TRAINING for training delivered by University staff to external individuals or organisations where the trainee is not a student of the University.


Training material for EHS courses and programs run internally by the University (e.g. induction courses, graduate training and training of volunteers)... (Disposal Class)

Reference: 0500/8250/2

Training material for EHS courses and programs run internally by the University (e.g. induction courses, graduate training and training of volunteers).

Includes programs, lecture notes, hand outs, films and videos, checklists.


Training material for induction courses... (Disposal Class)

Reference: 0350/4650/2

Training material for induction courses.

Includes programs, lecture notes, hand outs, films and videos, checklists.


Training material for information management courses and programs run internally by the University (e.g. induction courses, graduate training and training of volunteers)... (Disposal Class)

Reference: 0400/8250/2

Training material for information management courses and programs run internally by the University (e.g. induction courses, graduate training and training of volunteers).

Includes programs, lecture notes, hand outs, films and videos, checklists.


Training material for staff development courses and programs run internally by the University (e.g. induction courses, graduate training and training of volunteers)... (Disposal Class)

Reference: 0350/7450/2

Training material for staff development courses and programs run internally by the University (e.g. induction courses, graduate training and training of volunteers).

Includes programs, lecture notes, hand outs, films and videos.


Transition Support (Activity Descriptor)

Reference: 8300

The activities surrounding programs and services aimed at easing the transition to university for new students or those moving from course work to research based degrees.

Use ACADEMIC SUPPORT for the provision of academic assistance to students.


Travel (Activity Descriptor)

Reference: 8350

The activities involved in organising travel for staff or students.

Use TAXATION for the management of Travel Diaries for Fringe Benefits Tax (FBT) purposes.


Trusts (Activity Descriptor)

Reference: 8400

The activities associated with the administration of funds and property gifted to the university with the specification that a trust be established, or where a subsequent internal decision has been made to establish a trust.

Includes: Trust Regulations
Disbursements
Trust Agreements

Use BEQUESTS where property or funds are willed without the requirement to establish a trust.

Use SCHOLARSHIPS for the management and allocation of funds established for that purpose.

Use GIFTS for the receipt of gifts of non monetary nature and do not come with conditions attached for their use.


University Annual Report... (Disposal Class)

Reference: 0300/6800/1

University Annual Report.

Includes annual reports of University owned companies, controlled entities and subsidiaries.


University Calendar (Disposal Class)

Reference: 0300/5400/2

University Calendar


University style manuals... (Disposal Class)

Reference: 0300/1500/1

University style manuals.

Includes Brand Guidelines System.


Unsatisfactory Progress Hearing Files (Disposal Class)

Reference: 0650/1100/10

Unsatisfactory Progress Hearing Files


Unsuccessful applications for scholarship funding, including successful but declined and withdrawn applications... (Disposal Class)

Reference: 0650/7050/3

Unsuccessful applications for scholarship funding, including successful but declined and withdrawn applications.

Includes applications, supporting documentation, references, faculty nomination forms etc.


Valuations (Activity Descriptor)

Reference: 8450

The activities associated with arranging and/or conducting valuations of library collections, artistic works, real estate and cultural artefacts in concert with registered valuers.

Includes: Insurance Valuations
Cultural Gifts valuations


Visits (Activity Descriptor)

Reference: 8500

The activities involved in making arrangements for staff to pay visits or to receive external visitors.

Use MARKETING for open days and other campus public events.


Waste Management (Activity Descriptor)

Reference: 8550

The activities involved in development of policy, procedure, internal standards & programs for the safe and sustainable treatment and disposal of waste from university facilities.

Use CONSTRUCTION when removing waste in the course of University building projects

Use BIOSAFETY when conducting the removal of biological agents from University land and facilities

Use HAZARD IDENTIFICATION when identifying & assessing hazards associated with waste within University facilities.


Water Management (Activity Descriptor)

Reference: 8600

The activities associated with development of policy, procedure standards and programs aimed at improving the water efficiency and long term sustainability of University Infrastructure.

Use CONSTRUCTION when actually building facilities in line with University water management standards and policy.

Use INSTALLATION when installing new equipment to improve the water efficiency of existing infrastructure.


Weightroom database (Disposal Class)

Reference: 0700/7300/6

Weightroom database


Wellbeing (Activity Descriptor)

Reference: 8650

The activities concerned with measures and programs aimed at improving the morale and mental health of staff.

Use STAFF COUNSELLING for sessional counselling programs for University Staff.


Whistleblower Investigations (Activity Descriptor)

Reference: 8700

The activities involved in investigating, and responding to, matters raised by whistleblowers.


Work Placements (Activity Descriptor)

Reference: 8750

The activities involved in administering work experience placements, professional practicums, Government placed rehabilitation candidates and volunteers.


Working papers accumulated during the development of all presentations. (Disposal Class)

Reference: 0050/6100/3

Working papers accumulated during the development of all presentations.


Working papers accumulated during the development of all presentations. (Disposal Class)

Reference: 0100/6100/3

Working papers accumulated during the development of all presentations.


Working papers accumulated during the development of all presentations. (Disposal Class)

Reference: 0150/6100/3

Working papers accumulated during the development of all presentations.


Working papers accumulated during the development of all presentations. (Disposal Class)

Reference: 0200/6100/3

Working papers accumulated during the development of all presentations.


Working papers accumulated during the development of all presentations. (Disposal Class)

Reference: 0300/6100/3

Working papers accumulated during the development of all presentations.


Working papers accumulated during the development of all presentations. (Disposal Class)

Reference: 0350/6100/3

Working papers accumulated during the development of all presentations.


Working papers accumulated during the development of all presentations. (Disposal Class)

Reference: 0400/6100/3

Working papers accumulated during the development of all presentations.


Working papers accumulated during the development of all presentations. (Disposal Class)

Reference: 0450/6100/3

Working papers accumulated during the development of all presentations.


Working papers accumulated during the development of all presentations. (Disposal Class)

Reference: 0500/6100/3

Working papers accumulated during the development of all presentations.


Working papers accumulated during the development of all presentations. (Disposal Class)

Reference: 0600/6100/3

Working papers accumulated during the development of all presentations.


Working papers accumulated during the development of all presentations. (Disposal Class)

Reference: 0700/6100/3

Working papers accumulated during the development of all presentations.


Working papers accumulated during the development of all presentations. (Disposal Class)

Reference: 0250/6100/3

Working papers accumulated during the development of all presentations.


Working papers accumulated during the development of public lectures. (Disposal Class)

Reference: 0050/5750/6

Working papers accumulated during the development of public lectures.


Working papers accumulated during the development of public lectures. (Disposal Class)

Reference: 0150/5750/6

Working papers accumulated during the development of public lectures.


Working papers accumulated during the development of public lectures. (Disposal Class)

Reference: 0200/5750/6

Working papers accumulated during the development of public lectures.


Working papers and calculations relating to the preparation of all financial reports. (Disposal Class)

Reference: 0250/6800/3

Working papers and calculations relating to the preparation of all financial reports.


Working papers and calculations relating to the preparation of all financial statements. (Disposal Class)

Reference: 0250/3900/3

Working papers and calculations relating to the preparation of all financial statements.