The University of Melbourne Records Retention & Disposal Authority

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UNIVERSITY RETENTION & DISPOSAL AUTHORITY (RDA)

The University Retention & Disposal Authority (RDA) sets out the requirements for the destruction of university records and information, in line with legislative and business needs. The authority supports the application of the University Records Management Policy (MPF1106) and Privacy Policy (MPF1104).


NAVIGATING THE RETENTION & DISPOSAL AUTHORITY

The terms in the Retention and Disposal Authority are arranged in a hierarchy with the following levels::

Function: The broadest unit of business performed within the University (e.g. FINANCIAL MANAGEMENT).

       → Activity: Major tasks or areas of service undertaken within each function (e.g. Committees).

                → Records Disposal Class: Categories of documents/records with the same retention and disposal sentence (e.g. 0250/2000/1).


RECORDS DISPOSAL CLASS

Each Records Disposal Class contains these properties:

  • Number: A unique number to quote when retaining or destroying records;
  • Scope Note: A description of the type of documents or records;
  • Authority: The source of the expectation – legislation, standard or code;
  • Disposition Actions: A temporary or permanent significance, and the time-period required to retain before timely destruction.


FEEDBACK & ENQUIRIES

For information on the maintenance of the RDA please visit Records Services.

For feedback or enquiries contact Records Services records-services@unimelb.edu.au.